U.S. Department of Agriculture eGovernment Program January 9, 2002 eGovernment Working Group Chris Niedermayer, USDA eGovernment Executive Barbara LaCour and Dennis Egan, USDA eGovernment Project Mgrs

U.S. Department of Agriculture eGovernment Program 2  Welcome  Gameboard  Potential eGovernment Opportunity Areas  Next Steps & Wrap up Agenda

U.S. Department of Agriculture eGovernment Program 3 Evaluate External Market Evaluate USDA customer, partner, and stakeholder current usage/needs Focus Groups Legislative imperatives Internet Best Practices mapped to USDA core processes Recommend eGov Strategy and Tactical Roadmap Mission Area eStrategy Visioning Workshops List of e-Opportunities Draft and Finalize USDA eStrategy and Tactical Plan Conduct Internal Baseline Conduct eStrategy interviews with CIOs Develop mission/vision & goals/objectives Kickoff Agency eGov Steering Committees Document current eGov capabilities, projects, and initiatives Tech Readiness Assessment Employee survey Capture USDA Vision Align eGov objectives with USDA strategy & mission Strategy IT/OCIO initiatives Business Plans Conduct eStrategy Interviews with top USDA business execs including UnderSecs Kickoff eGov Working Group and Exec Council Refine and Evaluate Opportunities Develop Hi-level Business Cases Prioritize Initiatives Assess Capabilities/ Gaps Governance and Policy Recommendations Document eGovernment Strategic Planning Processes for Methodology/Guidebook 8 *Includes Workplan, Project Scorecard, Status Reports, quality assurance and general project management activities **GPEA, eFILE and 4 th Quarter Report 2 6 Agency eGov Tactical Plan Development & Project Management* 5 October 2001 November 2001 December 2001 January Gameboard Program Monitoring** Marketing and Communications (e.g., communication plan, brochures, billboards, etc.)

U.S. Department of Agriculture eGovernment Program 4 Agenda  Welcome  Gameboard  Potential eGovernment Opportunity Areas  Next Steps & Wrap up

U.S. Department of Agriculture eGovernment Program 5 eGovernment Strategic Plan Pyramid Opportunity Areas eGovernment Strategic Goals Objectives Opportunity Areas Budget Numbers are approximations of Program Level 2001 “Transform and enhance the delivery of USDA’s programs, services and information.” eGovernment Mission eGovernment Vision “USDA, electronically available any place, any time.” Goal 1: Citizens Goal 2: Public and Private Sector Organizations Goal 3: Employees and the Enterprise Objective 1.1, 1.2, 1.3, 1.4 Objective 2.1, 2.2, 2.3, 2.4 Objective 3.1, 3.2, 3.3, 3.4 eGovernment Mission/ Vision

U.S. Department of Agriculture eGovernment Program 6 eGovernment Opportunity Areas Process and Inputs Working Group Visioning Sessions Industry and Government Best Practice Long list of Opportunities Under Secretary and Executive Interviews Mission Area Visioning Sessions Readiness Assessment

U.S. Department of Agriculture eGovernment Program 7 eGovernment Prioritization Approach “Long List” Prioritization/Scoring Criteria Fully Meets Criteria (3) Strategic Financial Implementation Scores for each opportunity Short list of opportunity areas by prioritization score “Short List” Does Not Meet Criteria (1) Partially Meets Criteria (2) Improves fulfillment of USDA Mission and satisfies at least 1 USDA goal and objective Fulfills eGovernment Mission and satisfies at least 1 eGovernment goal and/or objective Addresses legislative priorities, GAO material weaknesses, OMB guidelines, and/or IG findings Expands reach and participation of USDA programs (i.e. numbers of beneficiaries) Mitigates redundancy, duplicative processes Responds to an immediate Dept. need (Urgency) Can be implemented easily/low level of complexity (Quick hits) Leverages core business capabilities and/or Dept./agencies have experience with similar effort Links to current/planned eGovernment initiatives and infrastructure Level of executive support and leadership priorities Transfer solution from other government or private sector Lowers costs across Dept. Revenue generation potential Leverages existing funding stream, budget priorities Mitigates waste, fraud and abuse More than 60 proposed opportunity areas, suggestions and ideas from the visioning sessions, interviews, eGovernment mailbox, and Readiness Assessment StrategicEnabling Short Term Long Term

U.S. Department of Agriculture eGovernment Program 8 eGovernment Prioritization Approach Short list of opportunity areas by prioritization score “Short List” eGovernment working group rating Further prioritization and scoring Executive Council decision “Shorter List” Business cases StrategicEnabling Short Term Long Term

U.S. Department of Agriculture eGovernment Program 9 Identifying Smart Choices StrategicEnabling Smart Choices  Smart choices must achieve tangible and measurable results in a month timeframe  Some Smart Choices will be completed in a month timeframe  Some Smart Choices will be the initial steps of a longer term vision Opportunity Areas Short Term Long Term

U.S. Department of Agriculture eGovernment Program 10 Agenda  Welcome  Gameboard  Potential eGovernment Opportunity Areas  Next Steps & Wrap up

U.S. Department of Agriculture eGovernment Program 11  EGWG members should complete initiative prioritization template and return to eGov mailbox by COB Friday, January 11  Tuesday, January 15 th Executive Council members will meet to review prioritized initiatives  Thursday, January 17 th Executive Council members will select opportunity areas to be presented to Deputy Secretary Moseley for business cases that should be pursued immediately Immediate Next Steps & Wrap Up