+ using Integrated Planning & Budget In a Participatory Governance Context Realizing our Foothill Vision 20/20

+ Foothill College envisions itself as a community of scholars where a diverse population of students, faculty and staff intersect and are engaged in the search for truth and meaning. We recognize that by necessity this search must be informed by a multiplicity of disciplinary modes of inquiry. In order to ensure that every student has the opportunity to share in this vision, Foothill College commits itself to providing students with the necessary student support services, outstanding instruction, and opportunities for leadership both within and outside the classroom. By enacting this vision, the college ensures that it remains the distinctive and innovative institution it has been since its inception.

+ Our THREE collectively developed strategic initiatives are designed to lead us to achieving our vision BUILDING A COMMUNITY OF SCHOLARS PUTTING ACCESS INTO ACTION PROMOTING A COLLABORATIVE DECISION- MAKING ENVIRONMENT

+ What IS Integrated Planning and Budgeting? (and make it quick!)

+ NOT this.....

+ What IS participatory governance? (and make it quick!)

+ Integrated Planning and Budget Participatory Governance Together at last!!

Planning & Resource Council (PaRC) (Drives Strategic Planning & Resource Allocation) Accreditation Oversight | Strategic Planning Accountability Planning Calendar | Integration of College Plans Administrative Division Plans Student Services Division Plans Subcommittee for Prioritization of Committee Plans Resource Alignment Advisory Group Provide background information on funding & resources Recommendations to President Participatory Governance Integrated Planning & Budget Structural Elements Community Feedback Website input on any strategic initiative prioritization or decision Program Review Data SLOAC Resource Requests Program Review Data SLOAC Resource Requests Program Review Data SLOAC Resource Requests Program Review Data SLOAC Resource Requests Program Review Data SLOAC Resource Requests Program Review Data SLOAC Resource Requests Program Review Data SLOAC Resource Requests Program Review Data SLOAC Resource Requests Program Review Data SLOAC Resource Requests Committee Reports Data Outcomes & Assessment Resource Requests Committee Reports Data Outcomes & Assessment Resource Requests Committee Reports Data Outcomes & Assessment Resource Requests Academic Division Plans Operations Planning Committee Looks at Division Allocations for B-Budgets Promoting a Collaborative Decision-Making Environment Planning Committee Creates priority list of both non$ & $ requests Putting Access into Action Planning Committee Creates priority list of both non$ & $ requests Building a Community of Scholars Planning Committee Creates priority list of both non$ & $ requests Innovation Fast track to Innovation Fewer $ here Used for seed $ Fast Track to Innovation (a task of PaRC) Fewer $ | Seed $ Research Advisory Group Provide background research & evidence on strategic priorities Revision Date: 08/05/09

+ YIKES!! What was that.....??? Let’s see if we can help explain how a resource request becomes funded!

+

+ Guiding Principles Mission and Strategic Initiative Driven Transparent, Understandable, Informed by Data Be an iterative, cyclical process Foster flexibility, innovation and accountability Aligned with college Strategic Planning priorities and to increase student learning. Increase collaboration and efficiencies Assume that these processes impact all funds. Budgeting should emphasize collaboratively developed division plans that are informed by detailed program plans and which are linked to Strategic Planning goals and action plans.

+ How will resource requests be generated? Program Review SLO/SAO/AUP Resource Requests Planning Documents (department plans, division plans, student equity plan, distance ed plans, technology plan) Committee Requests (Basic Skills, Technology, COOL) Opportunities: Grants needing matching funds Commitments to Action tied to Strategic Initiatives

+ SLO/SAO resource requests Resources: We would like to see an increased budget that allows us to make more copies for scaffolds necessary for basic skills courses. Resources: TIME to meet and to talk with each other is the one thing we’d need to really embrace and make this process truly worthwhile. In addition to having more time to discuss some of the questions, we’d also like to have time to learn more about how our colleagues cover the course content. We could learn about actual methods used in the classroom by other instructors. Of interest to us would be methods and activities to engage students both as individuals and in groups. Time and funding for attending workshops and/or conferences that discuss teaching calculus concepts & ideas would be helpful. Resources: Provide mentoring opportunities for EOPS students and opportunities for universities and corporate tours.

14 Like most colleges, Foothill struggles with an achievement gap by ethnicity, however the drastic change this year in course success for African- American and Latino students demands analysis and action. Achievement Gap Data Ethnicity Asian/PI/F85%84% Black67%69%67%68%59% Hispanic75%76%72%73%69% Native Am77%72%73% White85% 83% 81% Other/Unkn84%85%83%82%81% All Students83% 81%82%80%

+ What might we do to reduce the gap? Develop Action Plans (committee or department) Link Plan to Strategic Initiative Send to Appropriate Committee IF funds are needed (all action plans do not need $$) Language Arts faculty to faculty work with Middle & High School MMW faculty working with Middle School faculty Let’s walk it through~~

Planning & Resource Council (PaRC) (Drives Strategic Planning & Resource Allocation) Accreditation Oversight | Strategic Planning Accountability Planning Calendar | Integration of College Plans Administrative Division Plans Student Services Division Plans Subcommittee for Prioritization of Committee Plans Resource Alignment Advisory Group Provide background information on funding & resources Recommendations to President Participatory Governance Integrated Planning & Budget Structural Elements Community Feedback Website input on any strategic initiative prioritization or decision Program Review Data SLOAC Resource Requests Program Review Data SLOAC Resource Requests Program Review Data SLOAC Resource Requests Program Review Data SLOAC Resource Requests Program Review Data SLOAC Resource Requests Program Review Data SLOAC Resource Requests Program Review Data SLOAC Resource Requests Program Review Data SLOAC Resource Requests Program Review Data SLOAC Resource Requests Committee Reports Data Outcomes & Assessment Resource Requests Committee Reports Data Outcomes & Assessment Resource Requests Committee Reports Data Outcomes & Assessment Resource Requests Academic Division Plans Operations Planning Committee Looks at Division Allocations for B-Budgets Promoting a Collaborative Decision-Making Environment Planning Committee Creates priority list of both non$ & $ requests Putting Access into Action Planning Committee Creates priority list of both non$ & $ requests Building a Community of Scholars Planning Committee Creates priority list of both non$ & $ requests Innovation Fast track to Innovation Fewer $ here Used for seed $ Fast Track to Innovation (a task of PaRC) Fewer $ | Seed $ Research Advisory Group Provide background research & evidence on strategic priorities Revision Date: 08/05/09

Program Review Data SLOAC Resource Requests Program Review Data SLOAC Resource Requests Program Review Data SLOAC Resource Requests Program Review Data SLOAC Resource Requests Program Review Data SLOAC Resource Requests Program Review Data SLOAC Resource Requests Program Review Data SLOAC Resource Requests Program Review Data SLOAC Resource Requests Program Review Data SLOAC Resource Requests Committee Reports Data Outcomes & Assessment Resource Requests Committee Reports Data Outcomes & Assessment Resource Requests Committee Reports Data Outcomes & Assessment Resource Requests Administrative Division Plans Student Services Division Plans Subcommittee for Prioritization of Committee Plans Academic Division Plans Innovation Fast track to Innovation Fewer $ here Used for seed $ Fast Track to Innovation (a task of PaRC) Fewer $ | Seed $ Operations Planning Committee Looks at Division Allocations for B-Budgets Promoting a Collaborative Decision-Making Environment Planning Committee Creates priority list of both non$ & $ requests Putting Access into Action Planning Committee Creates priority list of both non$ & $ requests Building a Community of Scholars Planning Committee Creates priority list of both non$ & $ requests Planning & Resource Council (PaRC) (Drives Strategic Planning & Resource Allocation) Accreditation Oversight | Strategic Planning Accountability Planning Calendar | Integration of College Plans Resource Alignment Advisory Group Provide background information on funding & resources Community Feedback Website input on any strategic initiative prioritization or decision Research Advisory Group Provide background research & evidence on strategic priorities Recommendations to President

+ Integrated Planning & Budget Governance Handbook for Foothill College Need more information?

19 Next Steps: Develop Commitments to Action Fall 2009 September NovemberOctober Campus-wide Planning December Task Force Convenes & Develops Draft Commitments to Action for Each Initiative Proposed Commitments to Action Discussed by Governance Groups & NEW Planning Councils New College Shared Governance Planning Council Approves Commitments to Action All Staff input into Commitments to Action Plans for Initiatives Task Force Revise & Draft Commitments to Action Plans Proposed Commitments to Action Discussed by Governance Groups & NEW Planning Councils Begin Implementing Calendar Year 2010! Commitment to Action Recommendations

+ Next Steps: Program Review and Planning Departments begin work this week to be completed by mid- November Link requests to Strategic Initiatives Divisions prioritize requests and send to committee by the end of November, linking requests to initiatives.

+ Honesty Integrity Trust Openness Transparency Forgiveness Sustainability