DANRIS-X Training Why, When, How?! September 29, 2011 Office of Program Planning and Evaluation & Academic Personnel Unit

Desired Outcomes Understanding of the DANRIS-X components and their linkages Understanding of the uses of DANRIS-X data Understanding of the DANRIS-X reporting calendar Understanding of the Academic Annual Evaluation DANRIS-X retrieval Understanding how to define and report outcomes Awareness of available DANRIS-X Help resources

Agenda Welcome and introductions Overview PowerPoint presentation Review the application Wrap-up/Meeting evaluation

Why do we have DANRIS-X? Decrease duplicative effort; link current systems Provide accountability to stakeholders (local, county, state, and federal governments and the general public) Document programmatic outcomes/impacts more fully Document that all CE programs comply with USDA non-discrimination policy

Federal Plan of Work & Annual Report CE Advisor PR, Annual Evaluation Taxonomy & Personnel System Linking Our Systems CRIS Reporting AES Faculty DANRIS-X Annual Plan CE Specialists DANRIS-X Annual Report CE Specialists DANRIS-X Annual Plan CE Advisors DANRIS-X Annual Report CE Advisors DANRIS-X CASA CE Advisors Other Reports Grant Tracking System CE Advisors Academic Profile CE Academics

How ANR Administration Uses DANRIS-X Data Federal Plan of Work and Annual Report ANR Program Planning/Resource Allocation Legislative/External/Internal Requests

UNIVERSITY OF CALIFORNIA DIVISION OF AGRICULTURE AND NATURAL RESOURCES FY Combined Research and Extension Federal Plan Agricultural Experiment Station and Cooperative Extension Submitted April 1, 2011 Approved May 26, 2011 UNIVERSITY OF CALIFORNIA DIVISION OF AGRICULTURE AND NATURAL RESOURCES 2010 Combined Research and Extension Federal Annual Report Agricultural Experiment Station and Cooperative Extension Submitted April 1, 2011 Approved May 26, 2011

How USDA NIFA Uses Our Reporting Info. Demonstrate Accountability Secure Funding / Budget Cycle Policy Making Generate Public Support

How Advisors can use DANRIS-X data Program Development – Captures logic model information: situation, participation, activities, outputs, outcomes and impacts Accountability – Document providing services/results and compliance with non- discrimination policy Merit and Promotion process (Optional) – Use the Annual Evaluation Retrieval – Record information for Program Review Dossier Taxonomy & Personnel System (TSP) – NEW! – Network using the database search

Academic Annual Evaluation Retrieval Data retrieved from DANRIS-X Plan, Report & CASA 1 Retrieval for parts of Sections A, B & C Available as Word document to download Access on the Program Review webpage or in the DANRIS-X application Upload to on-line to the Program Review webpage

DANRIS-X Calendar Based on federal fiscal year: FY 2011 = Oct 1, 2010 – Sept 30, 2011 Oct 17, 2011FY 2011 Report and CASA CLOSES Oct 21, 2011FY 2012 Report and CASA OPENS Oct 21, 2011Annual Evaluation Retrieval AVAILABLE Nov 14, 2011CD CASA Reports DUE Jan 12, 2012FY 2013 Plan OPEN Mar 12, 2012FY 2013 Plan CLOSES

Advisors’ 3 Modules CASA Annual Plan Annual Report

CASA (Contacts And Self Assessment) Clientele groups definitions Actual contacts Outreach methods Outreach accomplishments

Advisor Annual Plan – County FTE allocation – ANR Issue/Knowledge Area FTE – Projects/Programs Situation Statements Clientele Commodities Methods Anticipated Outcomes Multi-state Activities

Advisor Annual Report Projects/Programs: – Exten./Res./Creat. Activities – Actual Outcomes – Publications – Grant Support – Multi state Activities Individual Information (optional): – University/Public Service – Professional Competence – Annual Evaluation Narratives

Emphases on Results Quantification of activities/products – Outputs Quantification of accomplishments – Outcomes Documentation of longer-term effects - Impacts

A ctivities/Outputs: What did you deliver? Direct Extension Methods – Classes, Workshops, Field Days… Indirect Extension Methods – Newsletter, Websites, Radio Programs… Research and Creative Activity Methods – Basic/Applied Research, Videos, Curricula… Publications

Outcomes: How was the group/area affected? Learning Outcomes ~ short-term changes – Knowledge – Attitude – Skill Action Outcomes ~ medium-term changes – Behavior/Practice Condition Outcomes (Impacts) ~ long-term changes – Social/Health – Economic – Environmental

Steps for Defining an Outcome What? Who? Quantification?

Knowledge Outcome : 1388 child care staff and parents of preschool children gained knowledge on packing safe and healthy brown bag lunches for preschool children

Behavior Outcome: 175 rice farmers and pest control advisers developed weed management programs that rotate modes of action on at least 50% of the total acreage to minimize herbicide resistance development.

Economic Outcome/Impact: Pistachio owner/operators, with orchards covering 50,000 acres, have begun to utilize mechanical pruning instead of labor-based cultural practices, which reduced their management costs from $200 per acre to about $50.

Program Action: Logic Model Plan Situation Statement: Identify Problem or Need Report Grants: Invest Staff, Volunteers, Money, Materials, Knowledge Report Activities & Publications: Deliver Products or Services Report Outcomes: Change in Program Participants Report Outcomes: Change to P opulation or Area Inputs Methods Outcomes Impacts Situation Learning & Behavior

Resources People – Christopher Hanson: (510) or – Katherine Webb-Martinez: (510) or – David White: (530) or (For CASA content/policy only) Websites – – –

The End… Questions? Comments?