ICT 111 – PART 2 APPLICATIONS SOFTWARE

18-22/11: APPLICATIONS SOFTWARE Remember: Computer hardware VS human body Computer operating systems VS human soul Computer applications software VS human skills Computer applications software is meant to solve problems of your interest The common applications are known as OFFICE APPLICATIONS Word processing Spreadsheets Database management systems PowerPoint presentations

APPLICATIONS SOFTWARE … During this course we will focus on the following: Microsoft Office Word - word processing program Microsoft Office Excel - spreadsheet program Microsoft Access – database management system program Word processing for Text processing and management Spreadsheets for Number manipulations and presentations Database management system for Electronic filing operations

MICROSOFT WORD 2007 Starting the program Click at START (icon) Click at ALL PROGRAMS Point and click at Microsoft Office Point and click at Microsoft Office Word 2007 Wait!!! Initial Microsoft Word 2007 screen Ribbon of commands – home, insert, page layout, … Main text area with a flashing cursor Status bar at the bottom Scroll bars Rulers

CREATING A NEW DOCUMENT After starting your program, proceed as follows Just begin to type your first word Press space bar once before typing the next word Put a punctuation mark and then a space, not otherwise Press enter key once to begin a new paragraph Don’t guess end of line, there is an automatic detection of the end of the line Don’t preconceive format of your document, just type it Save your document Format your document after finishing the typing work

25-29/11: BASIC COMMANDS Word processing program, like any other program gives you opportunities to store your work permanently in the storage device as follows Click at OFFICE BUTTON or FILE icon Click at SAVE button To the appearing dialog box, provide the necessary information before you click at save button Specify file name Specify storage area Click at SAVE button of the dialog box Check the dialog box in the next screen:

SAVE AS DIALOG BOX

OTHER BASIC COMMANDS CLOSE: used to close the program or a current open document CLOSING A DOCUMENT Click at OFFICE button Click at CLOSE button CLOSING A PROGRAM Click at OFFICE button Click at EXIT WORD tab/button In either case, if you have unsaved document, the system will prompt you to save or discard changes

OTHER BASIC COMMANDS … OPENING A DOCUMENT: in order to continue working with a previous document stored in a disk, you must retrieve it and put it into RAM Click at OFFICE button Click at OPEN button Specify the place where you stored your file Search your file from the specified storage area Click at file you want to work with Click at OPEN button of the dialog box Wait for the file to open Check the following dialog box

OPEN DIALOG BOX

EDITING A DOCUMENT We, human beings are not perfect, we do make mistakes So, in creating documents we can make mistakes here and there, hence need for making corrections DELETING, INSERTING, OVERWRITING some characters help us to correct our documents Before doing the corrections, we need to know how to navigate in our documents – moving cursor. Use 8 navigation keys on the keyboard, use combination of the keys and use the mouse

SELECTING TEXT TO EDIT There are several ways of selecting text: Shift Key + Arrow key Mouse dragging *** These processes selects a letter, word, line, paragraph, etc. Moving CURSOR from one point to another Use one of the arrow keys Use HOME or END keys Use mouse In order to edit your document, you must position CURSOR at the right position

DELETING CHARACTERS There are two keys used for deleting characters DELETE: deletes to the right of the cursor BACKSPACE: deletes to the left of the cursor Deleting an entire sentence or paragraph, proceed as follows: Select the entire sentence or line or paragraph Press DELETE or BACKSPACE or SPACEBAR Example: A printer is a software representation of a physical print device. It must not be confused with the printing device itself

INSERTING CHARACTERS Sometimes you just need to insert a missing character instead of deleting and then typing Move cursor where you need to insert a character Type in a missing character Examples: COPORATION – insert R between o and p You can insert one character or several characters as needs may arise You can also OVERWRITE characters. Try it on your own.

CHECKING SPELLING While editing a document by deleting and inserting characters tries to improve your document, still some words may be incorrect Microsoft Word program helps you to check spelling of your document as follows: Open your document – what does it mean? Point and click at REVIEW from the ribbon Point and click at SPELLING Follow on-the-screen instructions You can change, replace, edit, ignore, etc.

CHECK SPELLING DIALOG BOX

2-6/12: FORMATTING YOUR DOCUMENT To format a document is like to improve its appearance The following can be done: Underline, bold and italicize text Change font type, color and size Change paragraph alignment Change line spacing of a document In order to do all these, you must select your text first. Do you remember how to do it?

BASIC FORMATS Click at HOME button from the ribbon Under FONT you can Bold, underline, italicize, change letter case, change font size, type, color Under PARAGRAPH you can Change paragraph alignment, change line spacing, change paragraph indent, insert bullets, numbering, columns and align text. You can also change text direction Once you select your text, you can do all the above operations

INSERTING SIMPLE OBJECTS We have seen how to insert bullets, numbering and columns under paragraph of HOME button There are other objects that are very important in word documents – page numbers, headers and footers and tables Click at INSERT button of the ribbon Page number: position and alignment Header/footer: position and alignment Table: decide on number of rows and columns then enter data Practice to see how they work and look like

PRINTING A DOCUMENT After finishing your document, you may need to get a hard copy – just print it as follows: Open your document to print Point and click at OFFICE/FILE BUTTON Point at PRINT to open print options Point and click at PRINT button to get a print dialog box Select a printer to use in the printing process Select PAGE RANGE – all, current page, pages, selection Click at OK button of the dialog box Wait for your document to be printed – printer ON? Check the following print dialog box …

PRINT DIALOG BOX

END OF MICROSOFT WORD 7 How to start the program Main features of the initial screen Creating a new document Saving a document Closing a document/program Opening a document Editing a document Formatting a document Inserting various objects Printing a document