SEPTEMBER 26, 2012 SESSION 1 OF AAPLS MEDFORD APPLICANTS & ADMINISTRATORS PREAWARD LUNCHEON SERIES Medford AAPLS Session 1 Finding Funding and Getting Started

Goals for this Session 1. Introduce the grant application preparation submission process at Tufts. Introduce School-based Administrators, Office of Research Administration, Office of Proposal Development, and Corporate and Foundation Relations. Provide a walk through of the proposal submission process at Tufts 2. Funding Opportunity Databases Introduce you to funding opportunity databases and their features. Provide guides to their use. 3. Limited submission process Introduce the limited submission process at Tufts, and best practices if you find an interesting RFA that is a limited submission.

CFR - ORA - OPD CFRORAOPD Mission for working with faculty/ staff Identifying potential funding sources for their programs and research Responsible for pre- award and non-fiscal post-award administration of grants and contracts Collaborates with Tufts faculty on the development of grant proposals, focusing primarily on multi- investigator proposals and new investigators When to contact When interested in finding a foundation or corporation to fund research When interested in a specific foundation Whenever you are planning to apply for federal, nonfederal, corporate, or foundation grants or contracts, as soon as possible When interested in applying for a large federal or non-federal grant opportunity. How we work together Collaborates with ORA on non-federal proposal submissions Assists with proposal development Works with OPD on proposal development as needed/requested Collaborates with CFR & OPD Alerts CFR to foundation proposals Alerts CFR & OPD to limited submissions Asks faculty to alert ORA of proposal submission Alerts and works with CFR on large proposals

How ORA and CFR Work Together to Support Faculty Research Faculty RFPs Research Cultivation CFR works with faculty to identify funding opportunitie s, find and cultivate prospects and write pre- proposals CFR handles fundraising activities, works with ORA and the BFO, writes and submits approved proposals for gifts, grants and in-kind donations CFR writes acknowledgment s and collaborates with ORA to assist faculty with grant reporting, no- cost extensions and post-award issues; acts as steward of Tufts’ corporate and foundation relationships Knowledge ORA CFR ORA identifies new funding initiatives and announces programs/limite d submissions to faculty, reviews the specs for any limitations or special requirements Office of Research Administration (ORA) Corporate & Foundation Relations (CFR) CFRORA CFR is Responsible for Managing Corporate and Foundation Relationships across Tufts ORA is Responsible for Institutional Review and Approval of all Sponsored Research Proposals & Award Administration Across Tufts Pre-Proposals Proposals Proposals Stewardship / Award Negotiation and Administration Stewardship / Award Negotiation and Administration Ideas CFRORA ORA reviews budgets, program announcement specs, and proposal documents for compliance, final sign off on Internal Coordination Forms and authorizes submission Review, negotiate and accept awards. Assist with non- fiscal post-award administration, amendments, re- budgeting, extensions, closeouts and transfers, to ensure that Tufts’ legal obligations are met

Rules of Engagement Principal Investigator Department/School Representative Office of Research Administration Faculty Staff Post Doctoral Scholars Graduate Students Undergraduate Students Work with your representative to complete the internal/external proposal requirements. Representative will complete the Tufts internal process on your behalf. Complete final review and loop back with PI and/or representative to make final edits and ensure grant proposal compliance. Provides final approval of documents for submission to sponsor. Corporate and Foundation Relations Office of Proposal Development Reference Department/School representative contact information.

School or Department Level Support Schools/Departments TYPES OF SUPPORTA&SEngineering Funding opportunity searches  Understanding sponsor requirements  Administrative pages of your proposal  Budget preparation  Subcontractor/Collaborator Requirements  Navigating the Tufts internal process  Note: Other schools should contact their Administrative Manager/Director for guidance.

Corporate and Foundation Relations Stage 1 – Pre-Proposal Stage 2 – Proposal Stage 3 – Stewardship

Introduction to Databases Funding opportunity databases are an efficient way of finding federal and non-federal funding for research. ResearchProfessional and Community of Science are among the databases subscribed to by Tufts. Use them to receive weekly digest s of opportunities tailored to your research interests.

Why Use Funding Opportunity Databases? Searching for funding through a database gives a wider view of available opportunities. They allow you to stay informed about the maximum number of opportunities with a small amount of initial effort. Search can be tuned to your specific interests and research activities.

Available Databases Grants.gov All U.S. government federal funding opportunities are posted on Grants.gov. Those seeking federal funding should look here first. Community of Science (COS) The Community of Science (COS) database allows researchers to search more than 25,000 records representing nearly 400,000 opportunities, worth over $33 billion. ResearchProfessional This database includes every funding opportunity from the NIH, NSF and another 60+ federal agencies in the U.S., as well as private funding sources.

How to Sign Up Easy to register and sign in. Once registered, searches can be saved using multiple keyword combinations. These searches can be re-accessed at any point. Any saved search can also be saved as a funding alert .

Searching for Funding Searching for funding using a database involves looking for opportunities that match your research interests. You can search based on the topic of your research, as well as criteria such as budget, activities allowed, and residency requirements.

Alerts alerts come in an easy to read weekly digest, based on your keywords. Digest shows a snapshot of possible opportunities, with links to more information.

Notes About Databases You must be logged into a Tufts-networked computer to use any subscription-based database without a username. With a username, you may use the databases from anywhere. Subscriptions to multiple databases will cause some overlap, so remain subscribed to alerts for those which you find have the best results for your work.

Example Search – Community of Science

What is a Limited Submission? A Limited Submission is a funding opportunity for which the sponsoring agency has limited the number of proposals an institution may submit. Limited submissions create a need for internal guidelines to prevent any potential disqualifications. ORA facilitates the limited submission process to ensure such submission restrictions are met.

Internal Process 1 ORA releases an (to the funding opps elist), specifying details and an internal deadline for submitting required material Internal documents may include: brief project description, researcher(s) CV, nomination letter from department chair or dean 2 Internal submissions are reviewed and ranked by an ad hoc selection committee convened by ORA Committee is comprised of peer faculty members with relevant knowledge of the research topic 3 The project with the highest ranking is selected to move forward and prepare a full proposal. ORA notifies research team and staff

Questions?