1 Transition: Part C to Part B Infant & Toddler Connection of Virginia Spring/Summer 2007

Infant & Toddler Connection of Virginia 2 Transition Steps and Services Requirements Implementation Documentation

Infant & Toddler Connection of Virginia 3 Requirements Each IFSP must include a component related to transition The transition component is included in the IFSP throughout the child’s and family’s participation in Part C services beginning with the child’s and family’s initial IFSP.

Infant & Toddler Connection of Virginia 4 Requirements Steps, including timelines, to be taken to support the transition of the child, upon reaching age two (by September 30) or such time before the child reaches three years, to: (1) Preschool services under Part B of the Act, to the extent that those services are considered appropriate; (2) Other services that may be available, if appropriate; or(34 CFR (h)) (3) No further services, if appropriate.

Infant & Toddler Connection of Virginia 5 Requirements Steps in transition plans are developed jointly by the family and Part C personnel, as well as Part B personnel when required and appropriate. Steps include:

Infant & Toddler Connection of Virginia 6 Requirements: Transition Steps 1)Timelines; 2)Discussions with, and training of, parents regarding future placements and other matters related to the child's transition; 3)Transmission, unless the parents disagree, of the child’s name, address, telephone number, and birth date to the school division in which the child resides as the child becomes age eligible for Part B;

Infant & Toddler Connection of Virginia 7 Requirements: Transition Steps (Cont.) 4)Procedures to prepare the child for changes in service delivery, including steps to help the child adjust to, and function, in the new setting;

Infant & Toddler Connection of Virginia 8 Requirements: Transition Steps (Cont.) 5)With parental consent, the transfer of child- specific information to the local educational agency (LEA) to ensure continuity of services, including evaluation and assessment information required in Sec , and copies of IFSPs that have been developed and implemented in accordance with Secs through ; and(34 CFR (h)(2))

Infant & Toddler Connection of Virginia 9 Requirements: Transition Steps (Cont.) 6)The Part B eligibility process 7)Steps to exit the Part C System

Infant & Toddler Connection of Virginia 10 Requirements: Child Progress Measures Determination of the child’s functional status on the three OSEP indicators must be done when the child exits Part C (if the child has been in the Part C System for 6 months or longer) Determination must be done by Part B upon entry to the Part B system

Infant & Toddler Connection of Virginia 11 Transition Steps and Services: Implementation Planning must be individualized Steps to exit the Part C system (new requirement in 2004) Child Progress Determination IFSP page 7 is being revised to be more specific Can make changes on page 7 without IFSP review

Infant & Toddler Connection of Virginia 12 Implementation: Child Progress Measures The Part B entry data may be used as Part C’s exit data; or The Part C exit data may be used as Part B’s entry data

Infant & Toddler Connection of Virginia 13 Transition Steps and Services: Documentation Page 7 of IFSP – must document that steps and services are planned and when they are completed Contact notes

Infant & Toddler Connection of Virginia 14 Notification to the LEA Requirements Implementation Documentation

Infant & Toddler Connection of Virginia 15 Notification to the LEA Requirements Parents are informed in writing via the transition page that: Child’s name, address, telephone number, and birth date will be sent to school division when the child reaches the age of eligibility for special education. Notice contains the date on which the locality intends to send the information Information is sent unless parent indicates in writing on the IFSP transition page that they do not want the information sent.

Infant & Toddler Connection of Virginia 16 Notification to the LEA Requirements Sending only the number of children does not meet the requirement This is child find, not referral

Infant & Toddler Connection of Virginia 17 Notification to LEA Implementation Activity 3 on Page 7 of IFSP No specific timeframe – “as child nears age of eligibility” Can be a list of all potentially eligible children sent at specific time of year or can send for each child as he/she nears age eligibility for Part B Determine who is responsible for sending and who is responsible for receiving

Infant & Toddler Connection of Virginia 18 Notification to LEA: Documentation Page 7 of IFSP If/when family changes their mind Copy of written document that was sent to LEA must be kept- in child’s file; or in general transition file if a list is sent

Infant & Toddler Connection of Virginia 19 Referral/Sending Child- Specific Information to LEA Requirements Implementation Documentation

Infant & Toddler Connection of Virginia 20 Referral Requirements With parent permission, the locality transmits to the appropriate school division in which the child resides, no later than April 1 of a given year, child- specific information, including: current IFSP recent evaluation findings other pertinent records

Infant & Toddler Connection of Virginia 21 Referral Requirements: Virginia Referrals for children who may be eligible for early childhood special education programs (Part B) may be made at any time during the calendar year.

Infant & Toddler Connection of Virginia 22 Referral: Child Who May be Eligible for Part C and Part B Parents of children who are referred to the Part C early intervention system after the April 1st date and who will reach the age of eligibility for special education services the following school year, are informed of the availability of public school services as well as Part C services until the child enters school or reaches the age of three.

Infant & Toddler Connection of Virginia 23 Referral Implementation Determine who is responsible for sending the referral Determine who is responsible for receiving the referral

Infant & Toddler Connection of Virginia 24 Implementation Late Referrals: Families are informed of the timelines required for the public school to determine eligibility and initiate placement. Transmission of child’s name, address, etc., as well as child- specific information is completed as soon as possible.

Infant & Toddler Connection of Virginia 25 Referral: Documentation Page 7 of IFSP Contact notes Parental consent for transmission of child- specific information

Infant & Toddler Connection of Virginia 26 Transition Planning Conference Requirements Implementation Documentation

Infant & Toddler Connection of Virginia 27 Transition Planning Conference: Requirements With the family's approval, a conference between the family and the LEA/IEU at least 90 days (and at the discretion of all such parties, up to 9 months) before the child's third birthday, or if earlier, the date on which the child is eligible for the preschool program under Part B of the Act in accordance with State law is convened.

Infant & Toddler Connection of Virginia 28 Purpose of the Transition Planning Conference 1)Discuss appropriate services that the child may receive; 2)Review the child's program options for the period from the date of eligibility for Part B services through the remainder of the year; and 3)Establish and implement a transition plan.

Infant & Toddler Connection of Virginia 29 The Transition Plan Identifies Steps to complete transition Needs of families to participate in plan Responsibilities of Part C and Part B to: Exchange and review records Determine, provide additional evaluations to determine eligibility Share information with and support family throughout the process Changes in new environment to ease transition

Infant & Toddler Connection of Virginia 30 Transition Conference: Required Attendance Parent Part C Representative (most likely the Service Coordinator) Part B Representative

Infant & Toddler Connection of Virginia 31 Transition Planning Conference: Prior Notice and Consent Prior Notice is provided via Virginia’s Prior Notice form Parental consent is NOT documented via the Prior Notice form. Revised IFSP will include a place to document consent; until then, Hand write on IFSP; OR Use local form

Infant & Toddler Connection of Virginia 32 Transition Planning Conference: Implementation Determine who will coordinate Determine location Determine procedure for delayed transition or late referrals

Infant & Toddler Connection of Virginia 33 Delayed Transition The service coordinator is responsible for using the written prior notice and consent to initiate a transition planning conference to identify the appropriate activities to ensure a smooth and timely transition for children who are age-eligible for transition because they are two on or before September 30, but whose families choose to delay transition until later in the school year.

Infant & Toddler Connection of Virginia 34 Transition Planning Conference: Documentation Prior Notice Parent Consent Contact Notes Page 7 of IFSP Include in Documentation: Date meeting held, who attended Transition plan developed

Infant & Toddler Connection of Virginia 35 Collaborative Planning: Part C and LEAs Need to Consider: Timelines (notification, referral, child- specific information, transition conference, child progress determination) Who is responsible for each action Sharing data How to resolve disputes or problems How and how often evaluation of transition process will occur

Infant & Toddler Connection of Virginia 36 Collaborative Planning: Child Progress Measures Determine circumstances under which Part C exit data will be used for Part B entry data and vice versa Develop/implement process for data sharing

Infant & Toddler Connection of Virginia 37 Collaborative Planning: Part C and LEAs Review/Revise local interagency agreements Can develop a local annual transition process that is more specific than the interagency agreement