Exam Request Application Instructor Tutorial

TABLE OF CONTENTS Accessing Requests (slides 3-12) Accessing Requests Course Settings (slides 13-14) Course Settings Administration Details (slides 15-31) Administration Details Managing Delegates (slides 32-42) Managing Delegates Establish Dates/Times (slides 43-52) Establish Dates/Times Indicating Accommodation Memo Status (slides 53-54) Indicating Accommodation Memo Status Approving/Denying Requests (slides 55-61) Approving/Denying Requests Scheduling (slides 62-69) Scheduling Questions & Information (slide 70) Questions & Information

ACCESSING REQUESTS The direct link to the application is disabilitycenter.missouri.edu/exams disabilitycenter.missouri.edu/exams Log in using your pawprint (i.e. tigert) and the same password used to log into myZou or University webmail. Click “Log In”

ACCESSING REQUESTS

POLICIES & PROCEDURES On the following pages are the Policies and Procedures of our office for scheduling and administering accommodated exams. If “Deny” is selected, you will receive the following message and be unable to access any more of the application until “Accept” is selected. If “Accept” is selected, you will be taken to the next page to update your contact information. You will be asked to read and accept the policies and procedures once every three (3) months.

POLICIES & PROCEDURES Scroll Down

POLICIES & PROCEDURES Indicate whether you accept or decline the policies and procedures.

EDIT YOUR ACCOUNT Following your agreement to the policies and procedures, you will be directed to the “Edit Your Account” page to update your phone number and preferences by using the drop down options. Review of the Policies and Procedures page can be done at any time by selecting the “Policies and Procedures” tab at the top of the page. You can also view all of the times you have accepted or denied the policies and procedures on this page.

EDIT YOUR ACCOUNT tigert Truman Tiger Enter Phone #

EDIT YOUR ACCOUNT tigert Truman Tiger Indicate Preferences

EDIT YOUR ACCOUNT View your policies and procedures acceptance history.

EDIT YOUR ACCOUNT tigert Truman Tiger Click “Save”

COURSE SETTINGS From this tab, you can: Update exam administration details Create/manage delegates for sections of courses Set exam dates & times

COURSE SETTINGS – MANAGE COURSES Click “Administration Details”

ADMINISTRATION DETAILS By selecting “Administration Details” next to the course & section you want to modify, you will be able to provide our office information on how to administer your exams for every student who requests exams for that section. You only have to enter information ONCE per section no matter the number of students requesting exams for the specific section. There is also the option to copy the information to another course reducing the amount of time spent entering details.

ADMINISTRATION DETAILS Enter the class time allowed for different types of requests. MADE_UP INTRO TO MIZZOU Truman the Tiger (tigert) Thomas Jefferson (jeffersont)

ADMINISTRATION DETAILS Indicate how the exam will get to the Disability Center. MADE_UP INTRO TO MIZZOU Truman the Tiger (tigert) Thomas Jefferson (jeffersont)

ADMINISTRATION DETAILS Indicate if a scantron is required for any request type. MADE_UP INTRO TO MIZZOU Truman the Tiger (tigert) Thomas Jefferson (jeffersont)

ADMINISTRATION DETAILS Indicate any additional instructions or requirements for any request type. MADE_UP INTRO TO MIZZOU Truman the Tiger (tigert) Thomas Jefferson (jeffersont)

ADMINISTRATION DETAILS Indicate if the student is allowed to keep a copy the exams (regardless of type). MADE_UP INTRO TO MIZZOU Truman the Tiger (tigert) Thomas Jefferson (jeffersont)

ADMINISTRATION DETAILS Indicate what you would like our office to do with any exams which are not administered. MADE_UP INTRO TO MIZZOU Truman the Tiger (tigert) Thomas Jefferson (jeffersont)

ADMINISTRATION DETAILS Indicate to whom and where you would like exams returned. Exams will be delivered at 8:00am, 12:00pm, and 3:00pm. MADE_UP INTRO TO MIZZOU Truman the Tiger (tigert) Thomas Jefferson (jeffersont)

ADMINISTRATION DETAILS Indicate what you would like us to do with the exam if you are unavailable. MADE_UP INTRO TO MIZZOU Truman the Tiger (tigert) Thomas Jefferson (jeffersont)

ADMINISTRATION DETAILS Indicate if you require the accommodation memo for approval. MADE_UP INTRO TO MIZZOU Truman the Tiger (tigert) Thomas Jefferson (jeffersont)

ADMINISTRATION DETAILS Using the drop downs, indicate what materials are allowed for the exam. If something is not listed, please add it to the “Additional Instructions/ Requirements.” MADE_UP INTRO TO MIZZOU Truman the Tiger (tigert) Thomas Jefferson (jeffersont)

ADMINISTRATION DETAILS MADE_UP INTRO TO MIZZOU Truman the Tiger (tigert) Thomas Jefferson (jeffersont) Once all fields have been completed, submit the administration details.

ADMINISTRATION DETAILS “SAVE” Will save the information for this section only and direct you to the “Manage Courses” page. “CANCEL” Will cancel the information entered and direct you to the “Manage Courses” page. “SAVE AND COPY TO ANOTHER COURSE” Will save the information for this section and take you to another page to select the additional section you would like the information copied to.

COPY INFORMATION If you select “Save and Copy to Another Course,” you will be directed to the “Copy Information” page. Here you will select the course/section you want to copy the previously entered information to. The course the information has just been entered into will be listed at the top of the page.

COPY INFORMATION MADE_UP INTRO TO MIZZOU Truman the Tiger (tigert) Thomas Jefferson (jeffersont) Select the course from the drop down you would like to copy information to.

COPY INFORMATION MADE_UP INTRO TO MIZZOU Truman the Tiger (tigert) Thomas Jefferson (jeffersont) Select “Copy” to duplicate the information entered to the selected course.

COPY INFORMATION MD_UP 1050H - 5 INTRO TO THE HISTORY OF MIZZOU Truman the Tiger (tigert) Thomas Jefferson (jeffersont) Select “Save” to save the information. Select “Save and Copy to Another Course” to duplicate information to an additional course and repeat this process..

By selecting “Manage Delegates” from the “Course Settings” tab, you can create delegates and manage delegates for a specific course/section. If you wish your TA/GA, course coordinator, team professor, etc. to be in the loop regarding the students who request exams to be taken through the Disability Center, you can now do so by selecting “Manage Delegates” next to the specific course/section. COURSE SETTINGS – MANAGE DELEGATES

Click “Manage Delegates” COURSE SETTINGS – MANAGE DELEGATES

COURSE DELEGATES MADE_UP INTRO TO MIZZOU Truman the Tiger (tigert) Truman the Tiger (tigert) MADE_UP INTRO TO MIZZOU Yes Yes No Click New Delegate to create a new delegate for the course/section.

CREATE NEW DELEGATE MADE_UP INTRO TO MIZZOU Truman the Tiger (tigert) Enter any of the above information available then click “Search”.

CREATE NEW DELEGATE MADE_UP INTRO TO MIZZOU Truman the Tiger (tigert) Click “Select” to add individual as a delegate for your course. Thomas Jefferson Thomas Jefferson Professor Mizzou (555)

CREATE NEW DELEGATE MADE_UP INTRO TO MIZZOU Truman the Tiger (tigert) Using the drop downs, indicate if the user is a primary contact for the Disability Center and students as well as if they should receive s then click “Save”. Thomas Jefferson jeffersont

COURSE DELEGATES MADE_UP INTRO TO MIZZOU Truman the Tiger (tigert) Thomas Jefferson (jeffersont) Truman the Tiger (tigert) MADE_UP INTRO TO MIZZOUYes Yes No Thomas Jefferson (jeffersont) MADE_UP INTRO TO MIZZOUNo No No Click “Edit” to modify settings

COURSE DELEGATES Truman the Tiger (tigert) MADE_UP INTRO TO MIZZOU Thomas Jefferson (jeffersont) MADE_UP INTRO TO MIZZOU No No No Use the drop downs to change settings then click “Save”. MADE_UP INTRO TO MIZZOU Truman the Tiger (tigert) Thomas Jefferson (jeffersont)

Truman the Tiger (tigert) MADE_UP INTRO TO MIZZOUYes Yes No Thomas Jefferson (jeffersont) MADE_UP INTRO TO MIZZOUNo No No MADE_UP INTRO TO MIZZOU Truman the Tiger (tigert) Thomas Jefferson (jeffersont) COURSE DELEGATES Click Delete to remove a user as a delegate.

Truman the Tiger (tigert) MADE_UP INTRO TO MIZZOUYes Yes No Thomas Jefferson (jeffersont) MADE_UP INTRO TO MIZZOUNo No No MADE_UP INTRO TO MIZZOU Truman the Tiger (tigert) Thomas Jefferson (jeffersont) COURSE DELEGATES

MADE_UP INTRO TO MIZZOU Truman the Tiger (tigert) Truman the Tiger (tigert) MADE_UP INTRO TO MIZZOUYes Yes No

This feature can only be used 2 weeks PRIOR to the start of the term through the third (3 rd ) week of the term. This will allow instructors to PRE-POPULATE the dates and times students can select when requesting exam dates. Please note that students can still create new dates and times that will require instructor approval. This is beneficial when a student has conflicting exam times or an accommodation that restricts the time they can take exams. This should not be used by the student unless they have spoken with the instructor and received their verbal or written approval. COURSE SETTINGS – SET DATES/TIMES

SET DATES/ TIMES Click “Set Dates/Times”

SET DATES / TIMES MADE_UP 1000 – 01 INTRO TO MIZZOU Truman the Tiger (tigert) Thomas Jefferson (jeffersont) Select the type

SET DATES / TIMES MADE_UP INTRO TO MIZZOU Truman the Tiger (tigert) Thomas Jefferson (jeffersont) Select the date.

SET DATES / TIMES MADE_UP INTRO TO MIZZOU Truman the Tiger (tigert) Thomas Jefferson (jeffersont) Select the time.

SET DATES / TIMES MADE_UP INTRO TO MIZZOU Truman the Tiger (tigert) Thomas Jefferson (jeffersont) Click “Add”

SET DATES / TIMES MADE_UP INTRO TO MIZZOU Truman the Tiger (tigert) Thomas Jefferson (jeffersont) Repeat steps to submit additional dates/times.

MADE_UP INTRO TO MIZZOU Truman the Tiger (tigert) Thomas Jefferson (jeffersont) SET DATES / TIMES Click “Edit Date Time” to make revision.

SET DATES / TIMES MADE_UP INTRO TO MIZZOU Truman the Tiger (tigert) Thomas Jefferson (jeffersont) Make revisions as necessary then click “Update”.

MADE_UP INTRO TO MIZZOU Truman the Tiger (tigert) Thomas Jefferson (jeffersont) SET DATES / TIMES Click “Delete” to remove the ability to select a date for students.

ACCOMMODATION MEMO STATUS Using this feature, you can denote the accommodation memo status for every student who has submitted requests for exams to be taken with our office. “Yes - RECEIVED” = You have received the accommodation memo from the student. “No - NOT REQUIRED” = You do not require the accommodation memo to be presented to you by the student. “No - REQUIRED” = The student MUST provide the accommodation memo to you and has not done so at this point.

ACCOMMODATION MEMO STATUS If you initially indicated you had not received the accommodation memo and it is required, you can change the status once the student has provided you with an accommodation memo by using the drop down menu. Then click “Save”.

ACCOMMODATION MEMO STATUS Walker, Mort – MADE_UP – INTRO TO MIZZOU Loftin, R. Bowen – MADE_UP – INTRO TO MIZZOU Spain, Pitt, Scroggs,

APPROVAL/ DENIAL OF REQUESTS This feature allows you to approve or deny requests students have submitted. If you: Deny a request… You will be asked to provide a reason for the denial. (i.e. No memo provided, wrong date and/or time listed) The request will then be removed from your “Pending Approval” list and only shown in the “Upcoming Requests” table. Approve a request… The request will be removed from your “Pending Approval” list and only shown in the “Upcoming Requests” table.

APPROVAL / DENIAL OF REQUESTS Walker, Mort Loftin, R. Bowen MADE_UP INTRO TO MIZZOU

APPROVAL / DENIAL OF REQUESTS Click “Approve” to approve a student’s request. Walker, Mort Loftin, R. Bowen MADE_UP INTRO TO MIZZOU

APPROVAL / DENIAL OF REQUESTS The request is then removed from the list of “Pending Approvals”. Walker, Mort MADE_UP INTRO TO MIZZOU

APPROVAL / DENIAL OF REQUESTS Click “Deny” to deny a student’s request. Walker, Mort MADE_UP INTRO TO MIZZOU

APPROVAL / DENIAL OF REQUESTS Enter why the request is denied then click “Save”.

APPROVAL / DENIAL OF REQUESTS Walker, Mort MADE_UP INTRO TO MIZZOU The request is then removed from the list of “Pending Approvals”.

SCHEDULING This feature allows you to submit dates for students enrolled in your course who have already identified themselves as a student with a disability by submitting a request through the application. This may be beneficial if: You choose to submit dates/times for students. You change a date/time and wish to make the update for students.

SCHEDULING Select a course & student Mort Walker R. Bowen Loftin Brady Deaton Cathy Scroggs Jim Spain

SCHEDULING Spring 2014 – MADE_UP – Walker, Mort Select “Next” after indicating the student

SCHEDULING MADE_UP INTRO TO MIZZOU Truman the Tiger (tigert) Thomas Jefferson (jeffersont) Select the type of examination

SCHEDULING MADE_UP INTRO TO MIZZOU Truman the Tiger (tigert) Thomas Jefferson (jeffersont) Select the date of the examination

SCHEDULING MADE_UP INTRO TO MIZZOU Truman the Tiger (tigert) Thomas Jefferson (jeffersont) Select the time of the examination

SCHEDULING MADE_UP INTRO TO MIZZOU Truman the Tiger (tigert) Thomas Jefferson (jeffersont) Click “Next”

SCHEDULING Mort Walker R. Bowen Loftin Brady Deaton Cathy Scroggs Jim Spain This allows you to repeat the process for another student, if desired.

QUESTIONS & INFORMATION University of Missouri Disability Center S5 Memorial Union Columbia, MO VP: Website: disabilitycenter.missouri.edu/exams