2009 HSGP Grant Roll-out Michigan State Police Emergency Management and Homeland Security Division Sam Jonker-Burke and Mike Curtis

Goals Today Highlight the material changes to 2009 HSGP Review standard process in place Answer Questions

KEY Priority for 2009 National Priority: Strengthen Planning and Citizen Preparedness Capabilities Strengthening Preparedness Planning For detailed guidance see: HSGP Priorities #2 on page 5 of FY 2009 HSGP Guidance and Application Kit Document is on Supplemental Attachment CD supplied.

Planning Priority At least 25 percent of funding for each of the 4 programs under FY 2009 HSGP must be allocated to the Strengthening Preparedness Planning Priority through planning, training and exercise activities Programs ○ State Homeland Security Program [SHSP] ○ Urban Areas Security Initiative [UASI] ○ Metropolitan Medical Response System [MMRS] ○ Citizen Corps Program [CCP]

Law Enforcement Terrorism Prevention Activities (LETPA) FY 2009 HSGP will not contain a separate line-item Law Enforcement Terrorism Prevention Program (LETPP). States are required to ensure that a minimum amount of their SHSP/UASI award funds are dedicated towards LETPA oriented planning, organization, training, exercise, and equipment activities. Minimum is between 26% and 28% due to appropriation language Actual $ amount is listed in the grant agreements

Personnel Activities A personnel cap of up to 50 percent of total program funds may be used for personnel and personnel-related activities In general, the use of HSGP grant funding to pay for any staff and/or contractor time is considered a personnel cost. Also included are salaries and personnel costs under the M&A category – currently 3% For detailed guidance see: Personnel Activities on page 38 of FY 2009 HSGP Guidance and Application Kit Document is on Supplemental Attachment CD supplied.

Same PJ Process Align the Project Justification (PJ) to the Investment Projects ○ Required Investment Projects and identified Optional projects (R-1 to R-9, O-1 to O-4) must identify the Investment Project on page ○ For independent regional projects, i.e. not identified on page 20-40, but directly support a statewide investment MUST identify the supported statewide investment

Same ACJ Process Submit Allowable Cost Justification (ACJ) ○ Receive EMHSD evaluation Environmental and Historic Preservation (EHP) Program requirements ○ FEMA, through its EHP Program, engages in a review process to ensure that FEMA-funded activities comply with various Federal laws. Use of funds for construction, renovation, and/or installation projects must comply with EHP.

FY 2009 Regional Investment Projects Michigan’s Investment Justification is comprised of 11 individual state investments Statewide Investments outline multiple project level activities that will be pursued statewide with available grant funding Investment Projects are projects that have been identified from the activities outlined in the statewide investments Details contained on page of FY 2009 Michigan Supplemental Guidance

Guidance Review #1 Required Investment Projects ○ Nine required (R-1 through R-9) ○ Begin on page 20 ○ End on page 36 Every Region must address each required Investment Project

Guidance Review #2 Optional Investment Projects ○ Labeled O-1 through O-4 ○ Begin on page 37 ○ End on page 40 These are OPTIONAL

Guidance Review #3 Optional Investment Projects ○ Two optional Investment Projects ○ Labeled O-1 & O-2 ○ Pages 37 & 38 ○ Regions are encouraged to address the identified Optional Investment Projects ○ Same information breakdown as the required Investment Projects

Guidance Review #4 Optional Investments ○ Labeled O-3 & O-4 ○ Pages 39 & 40 ○ Different information breakdown than the Investment Projects [R-1 through 0-2] ○ Less detail ○ These are the two statewide investments not addressed by R-1 thru 0-2

Guidance Review #5 Optional Investments O-3 & O-4 ○ Pages 39 & 40 ○ Must use Appendix F (pg 67) to identify project outputs/activities ○ Appendix F includes detailed summaries of each statewide investment ○ Allows you to develop your own outputs to list in the PJ objectives ○ Regions are encouraged to address these 2 identified Optional Investments

Guidance Review #6 Appendix F starts on page 67 ○ Use for NEW additional project creation ○ includes detailed summaries of each statewide investment ○ Project MUST directly support and tie to the FY 2009 statewide investment detail from Appendix F ○ Allows you to develop your own project tied to any state investment with outputs/objectives ○ Outputs MUST tie to statewide investment detail ○ Outputs/objectives MUST be identified on PJ

Investment Project Review #1 (page 20 of Regional Guidance) Each Investment Project includes: ○ Header with corresponding title and the supported state investment # ○ National Priorities and Target Capabilities best supported by the Investment Project are identified (Note: best supported; i.e. list is not necessarily exhaustive) ○ Investment description summary

Investment Project Review #2 (page 21 of Regional Guidance) Table section: Investment Project outputs with description and implementation activities Two columns: Project Output and Description Project Output identifies various different outputs (products/objectives of the Investment Project) that must be addressed to complete (i.e. Investment Project activities) Description column provides additional detail of what is expected from each identified project output.

Same QR Process Complete Quarterly Reports (QR) as needed ○ Report on objectives accomplished as before ○ Corresponds to Investment Project outputs ○ New project outputs defined from the Appendix F (pg 67) detailed statewide investment summaries ○ Quarterly Reporting accomplishments must capture the required project outputs or those defined for any optional projects you create

Regional Investment Project Projections (RIPP) #1 This is a completely new requirement See sample RIPP provided

Regional Investment Project Projections (RIPP) #2 Must include all required Regional Investment Projects (R-1 through R-9) Include funding dedicated with timeline Include any optional Investment Projects planned Include any NEW projects planned

Regional Investment Project Projections (RIPP) #3 Summary due by July 30, 2010 Submit completed sheet electronically to:

QUESTIONS?

Contact Information Sam Jonker-Burke Kim Richmond Mike Curtis