Marc Tavlet - GLIMOS1 Paperwork needed to come and work at CERN 1. Access Rights – Registration 2. Tests with Beams 3. Safety Procedures to work at Point-2

Marc Tavlet - GLIMOS2 1- Access Procedures Table of Content of the Document EDMS :  1. Introduction and Scope  2. Obtaining CERN Passes (Cards) 2.1. Verify existing CERN Cards 2.2. Arriving Collaborators 2.3. ALICE Contractors for Point Underground Access 2.5. Visiting the ALICE premises  Register before you come (see secretariat 72771)  Take safety course asap (call or GLIMOS)

Marc Tavlet - GLIMOS3 1- Access Procedures  3. Working at Point Logistics to start work 3.2. Safety in SX2 SXL2 and PX Safety in underground cavern UX25 Safety equipments Specific risks during installation Specific risks during commissioning 3.4. In case of emergency  Attend dedicated safety course (GLIMOS)  Plan your work, announce you work !

Marc Tavlet - GLIMOS4 1- Access Procedures  4. Responsibilities in matter of safety 4.1. ALICE Safety Officers 4.2. Other Safety actors  5. Sanctions  6. Requested Safety Documents 6.1. From contractors 6.2. From collaborating teams   7. References  8. Some forms

Marc Tavlet - GLIMOS5 1- Access Procedures Appendices of Document EDMS :  Appendix 1: Main Technical Contacts in ALICE + Phone No  Appendix 2: List of Safety Officers for ALICE + Phone No  Appendix 3: Safety Organization in ALICE  Appendix 4: List of Safety Link-Persons  Appendix 5: Template for Task Procedure form

Marc Tavlet - GLIMOS6 2- Tests with Beams Contact = Paolo Martinengo ( or )  For new experimental setup, ISIEC = Initial Safety Information on Experiments at CERN, to collect info / setup + safety aspects + discussion with GLIMOS, safety officers and SC.  If Flammable Gases : F1 - Risk Classification F2 - Commissioning requirements for flammable gas systems F3 - Declaration and cancellation of a flammable gas zone F4 - "Blue poster" F5 - Request for a Flammable Gas Purchase Authorisation

7 3. Safety Procedures LHC project requires Site Safety Coordinators PGCSPS Overall Safety and Health Protection Plan Civil Engineering Work Equipment Installation PPSPS Plan Particulier de Securité et de la Protection de la Santé PPSPS to be filled out by contractors as well as by collaborating institutes

8 3. Safety Procedures AOC (Notice of start of work) PPSPS Joint Inspection CERN works supervisor Contractors or Institutes (Safety Coordinator and GLIMOS check it) Safety Coordinator 30 days before 7 days before

Safety Procedures The is mandatory as soon as one or more contractor(s) (except transport and handling) are involved in the work. It must be prepared asap (in any case before the start of the work) by the Project Leader. AOC (Notice of start of work)

Safety Procedures PPSPS The simplified = the Task Procedure Who does what and how ??? + risk assessment For Institutes (GLIMOS checks it) To be prepared 30 days in advance or asap, by the Project Leader. (Available as Appendix of doc. EDMS )

Marc Tavlet - GLIMOS Task Procedure Task to be realized………………………………………………………………….. Location of work………………………………………………………………………….. Dates of workstart …………………end ……………………. Sub-project………………………………Institute ……………….. Responsible person………………………phone…………………. Safety link-person ………………………phone…………………. Local supervisor……………………… phone…………………. Persons involved…………………………task, qualification…………………. …………………………task, qualification…………………. Description of work procedure ……Step by step, associated risk(s)………………………………………………………………….

Marc Tavlet - GLIMOS Task Procedure Risk assessment Preventive measures (collective), Protective equipment (personnel) Noise generated by the taskat step No…..…………………………………. Working at heights…xx m ………..…………………………………. Needs for scaffoldings …… Needs for lifting equipt...… Needs for “nacelle”…… Flammable gas at step No …..…………………………………. Chemicals……………..…………………………………. Hot works……………..Fire Permit No …………..….. Radioactive sources……………..…………………………………. Lasers……………..…………………………………. Confined spaces……………..…………………………………. High voltages……………..…………………………………. Vacuum and pressure tanks……………..…………………………………. Other risks……………..…………………………………. Lifting and transport needs……………..………………………………….

Marc Tavlet - GLIMOS Task Procedure The Project Leader and the Local supervisor certify that the persons involved have the proper qualifications and have been properly informed about safety aspects of the work. Project Leader…………………………….. date…………………. Local supervisor…………………………….. date…………………. Sent to: Integration & Installation Coordinator, Lars Leistam …………….. Commissioning Coordinator and Deputy Glimos, Hans Taureg..……………. TSO(phone: ………..)………………………..………………. GLIMOS (70608)Marc Tavlet………………. SC Inspector(………..)………………………..………………. Safety Coordinator (163870)E. Paulat………………. This task procedure must be on display at the place of work.