Team Presentation Skills 1

UNDERSTANDING TEAM DYNAMICS Introduction Reports on on-going or completed projects Presentations to ‘sell’ a proposal, project or idea Information-giving or training sessions Sales presentations to potential customers 2

Team Decision Making Styles of group decision making: One-person decisions Two-person decisions Majority vote Consensus taking 3

e-Learning Task 1 a)Decision making style: Two-person decisions b)Decision making style: Consensus taking c)Decision making style: One-person decisions d)Decision making style: Majority vote 4

DEVELOPING EFFECTIVE TEAM PRESENTATIONS Define a Team Theme Inform Persuade Entertain Identify Specific Segments Elearn Task 2 Prepare Visual Aids Elearn Task 3 Rehearse the Presentation Elearn Task 4 5

Define a Team Theme Most presentations serve one or more of these purposes: To inform or instruct the audience about something To persuade or convince the audience to accept a proposal or idea To entertain the audience 6

Identify Specific Segments E-learning task 2 Arrange the following in the correct order. ____ Assign each segment to a specific speaker. ____ Examine the content of your presentation and decide at which logical points the information can be segmented. ____Check that all segments support the team theme. ____Confirm the sequence of speakers. ____ Decide how much time each speaker should spend on his/her segment. ____ Ensure that there are neither glaring gaps nor overlaps in the information presented by each speaker

Prepare Visual Aids E-learning task 3 5 features of good PowerPoint slides A good introductory slide presents an overview of the entire team’s presentation. Good slides use a consistent design template to show that the presentation is a team effort. Good slides use appropriate diagrams to explain technical details. Good slides adopt a uniform font style throughout. Good concluding slides sum up key points for the audience. 8

Rehearse the Presentation Use of your visual aids Rehearse the entire presentation together Rehearse in the venue/similar layout Time/assess team member’s presentation Give each other constructive feedback Evaluate the overall flow 9

eLearning Task 4 a)T b)F* c)T d)F e)T 10

DELIVERING EFFECTIVE TEAM PRESENTATIONS Features of Effective Team Presentations Content of Effective Team Presentations Delivery of Effective Team Presentations Handling of Question-and-answer Sessions 11

Features of Effective Team Presentations The presentation is well-rehearsed and well- coordinated There is a smooth transition between speakers Team members are well-versed with their own segments and areas of responsibility Team members project a confident and knowledgeable image 12

Features of Effective Team Presentations Team members are aware of the team’s perspective and aims Team members are responsive to the direction of the leader Team members are supportive of the entire team 13

Content of Effective Team Presentations Greeting Introduction Body Summary/Conclusion 14

e-Learning Task 5 Techniques to get attention/interest of audience : posing a question making a startling statement or interesting fact using a humorous story or anecdote appropriate to the topic 15

e-Learning Task 6 Examples for seamless transition between speakers: “I have just elaborated on (main point just covered). Now, my teammate, (name of following speaker), will tell you more about (main point to be covered)” at the close of one part. Or, the speaker who follows after another can say something like “Thank you (name of preceding speaker) for discussing (main point(s) of preceding speaker). I will now elaborate on (main point to be covered). 16

Delivery of Effective Team Presentations eLearning Task 7 Verbal Delivery In terms of verbal delivery, signal your enthusiasm and interest by: Adopting a good voice quality Speaking at a comfortable pace 17

Delivery of Effective Team Presentations Varying your pitch Adapting your volume level to the size of the audience and venue Pronouncing all words accurately Using transitional phrases/words such as ‘first’, ‘next’ and ‘in addition’ to tie your ideas together 18

Delivery of Effective Team Presentations Non-verbal Delivery Convey your confidence through the following non-verbal cues: Relaxed and enthusiastic facial expressions Good eye contact with your audience 19

Delivery of Effective Team Presentations Varied and relaxed gestures as well as movement Appropriate and professional appearance as well as attire Upright posture 20

Handling of Question-and-answer Sessions All team members should: –know more about the topic than what is presented –anticipate areas where questions may arise and prepare suitable answers –listen carefully to each question 21

Handling of Question-and-answer Sessions The team leader should: –start and end the session –decide who in the audience is to ask a question –repeat or rephrase the question for everyone to hear –decide who in the team is to answer a question 22

Handling of Question-and-answer Sessions –direct long-winded members of the audience to get to the point –avoid letting one member of the audience dominate the session 23

e-Learning Task 8 When it comes to answering questions during the question-and-answer session, all team members should: think before answering remember the team focus for the presentation use clear and accurate language come to the point be honest and polite 24

Ready for your e learning tasks? 25

Team Presentation Skills e-Learning Task 1 In order to present well as a team it is important to understand the different styles of group decision making. Based on the descriptions below, identify the correct style of group decision making: a)Decision making style: Two-person decisions Sometimes, one person proposes an idea that is strongly supported by another team member. Their level of enthusiasm may prevent others from objecting and a group decision can be made based on this. However, if you really disagree with the idea, it is better to speak up. Otherwise, you will have to abide by the decision made. 26

Team Presentation Skills b)Decision making style: Consensus taking This refers to when all members in a team are able to come to a harmonious agreement. This process may be time- consuming but as it is a decision everyone agrees to, your team will experience a high level of cooperation and commitment to the decision made. 27

Team Presentation Skills c)Decision making style: One-person decisions This can occur when an individual in the team is well respected and liked by all team members. When he/she makes a statement or announcement, other team members may not voice their objections because they trust his/her opinion. Hence, a decision is made. 28

Team Presentation Skills d)Decision making style: Majority vote This involves making a group decision by a show of hands. The decision is made by the majority of votes. Although this is a very quick and popular way to arrive at decisions, those in the winning majority must be sensitive to the views of the minority. 29

e-Learning Task 2 Arrange the following in the correct order. __2__ Assign each segment to a specific speaker. __1__ Examine the content of your presentation and decide at which logical points the information can be segmented. __5__Check that all segments support the team theme. __3__Confirm the sequence of speakers. __4__ Decide how much time each speaker should spend on his/her segment. __6__ Ensure that there are neither glaring gaps nor overlaps in the information presented by each speaker. 30

e-Learning Task 3 List the 5 features of good PowerPoint slides for a team presentation. A good introductory slide presents an overview of the entire team’s presentation. Good slides use a consistent design template to show that the presentation is a team effort. Good slides use appropriate diagrams to explain technical details. Good slides adopt a uniform font style throughout. Good concluding slides sum up key points for the audience. 31

e-Learning Task 4 a)T b)F c)T d)F e)T (b) This need not always be the case; the speaker can choose to handle his/her own visual aids. (d) The team should simulate the physical layout of the venue and equipment if the venue is not available during rehearsals. 32

e-Learning Task 5 List the techniques of capturing the attention and interest of the audience. posing a question making a startling statement or interesting fact using a humorous story or anecdote appropriate to the topic 33

e-Learning Task 6 To ensure a seamless transition between speakers, what phrases can you use? “I have just elaborated on (main point just covered). Now, my teammate, (name of following speaker), will tell you more about (main point to be covered)” at the close of one segment. Alternatively, the speaker who follows after another can say something like “Thank you (name of preceding speaker) for discussing (main point(s) of preceding speaker). I will now elaborate on (main point to be covered). 34

e-Learning Task 7 When it comes to the delivery of effective team presentations, it is important that you adopt good verbal as well as non-verbal behaviour. Fill in each blank with an appropriate good behaviour. 35

e-Learning Task 7 Verbal Delivery In terms of verbal delivery, signal your enthusiasm and interest by: Adopting a good voice quality Speaking at a comfortable pace Varying your pitch Adapting your volume level to the size of the audience and venue Pronouncing all words accurately Using transitional phrases/words such as ‘first’, ‘next’ and ‘in addition’ to tie your ideas together 36

e-Learning Task 7 Non-verbal Delivery Convey your confidence through the following non- verbal cues: Relaxed and enthusiastic facial expressions Good eye contact with your audience Varied and relaxed gestures as well as movement Appropriate and professional appearance as well as attire Upright posture 37

e-Learning Task 8 When it comes to answering questions during the question-and-answer session, all team members should: think before answering remember the team focus for the presentation use clear and accurate language come to the point be honest and polite 38

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