Mark Reichanadter LCLS FAC October 12-13, 2006 Report to the LCLS Facilities Advisory Committee LCLS Project Management M. Reichanadter / SLAC

Mark Reichanadter LCLS FAC October 12-13, Outline Status of the LCLS Progress in the past six months Project Management Cost and Schedule Performance Contingency Allocation Organization and Integration Plans for the next six months Risks/challenges ahead

Mark Reichanadter LCLS FAC October 12-13, 2006 LCLS Status Cost Status CF subcontracts substantially over LCLS estimates Descope CLOC to stay within TPC Schedule Status Technical systems maintaining reasonable schedule progress Milestone performance ~OK, but installation activities are behind. Construction start delayed due to high subcontract bids Working new schedule & CP. New Co- and Beneficial milestones. Construction packages of LCLS beampath now awarded and construction is underway! Recent shutdown of Turner activities. Frequent cable discoveries. Management Status Procurements going reasonably well with the dedicated cell Consultants (Miller/Dee), expediter and BOA’s are on board Integration management team in place Manage the technical / CF interfaces and facilitate installation

Mark Reichanadter LCLS FAC October 12-13, TEC Project Performance - July 2006 LCLS showing steady progress overall. 31% TEC comp 28% TPC comp SPI = 0.93 CPI = 0.95 $ burn rate ~$5-6M per/mo Labor burn rate ~$2.5M/mo At SLAC ~165 FTE’s ~350 heads on LCLS

Mark Reichanadter LCLS FAC October 12-13, LCLS Project Performance – July 2006 Injector 95% complete in Jan07.

Mark Reichanadter LCLS FAC October 12-13, TEC Contingency Performance – July 2006 ~$19M contingency allocated in July. ~$18M, CF Gp #1 ~$0.4M Linac ETC ~$1.2M, XTOD ETC ~$0.2M, XES ETC All ETC’s updated except CT & CF. Aug Pending BCR’s; CF ETC CT ETC Bid Group #2 CLOC to be descoped to maintain adequate contingency.

Mark Reichanadter LCLS FAC October 12-13, Major Schedule Variances Linac System: SPI = 0.72, CPI = 1.09 Linac (and Injector) controls hardware current installation. Work behind schedule but recovering. Linac Controls work, RF waveguides and vacuum hardware for 2007 installation being deferred to support immediate needs. Undulator System: SPI = 0.85, CPI = 0.92 Single Undulator Test (SUT) system development at ANL developed into a larger test than anticipated. SUT is nearing completion. SLAC’s Magnetic Measurement Facility (MMF) is not yet prepared for undulator segment tuning. The Undulator alignment monitoring HLS behind on hardware procurements. Increased SLAC-LCLS oversight to recover schedule. XES Controls System: SPI = 0.72, CPI = 1.07 XES controls effort has been focused on preparations for Injector installation and commissioning period. Replan future XES controls work.

Mark Reichanadter LCLS FAC October 12-13, Schedule Status Old Schedule – Critical Path (CP) - Und B.O. – install – FEL commission. Total float 213d to CD-4. Near CP – Undulator vacuum system, Undulator testing, New Schedule – Updating project schedule and CP with Turner BO milestones. Provides “Co-occupancy” Target dates allow installation prior to BO. Estimate ~60 days loss of float resulting from evaluation of bids, additional value engineering effort and possible options. Near-term L3 milestone performance 6/2/06 – 1st Article Undulator 1 SLAC. Done – 6/12/06 7/10/06 – Award CF subcontracts Done, Group #1 packages out, Group #2 ~ready, NTP to Turner on Aug 1 7/28/06 – MMF Qualified & Ready to Measure Prod Undulators ~Aug 28. Benches are installed and measuring the first magnets. 8/21/06 – FY06 Shutdown: HW Reqd for Installation Aug 16 Conducted Hardware Installation Readiness Review Aug 30 Conducted Controls Installation Readiness Review 11/15/06 – Start Drive Laser Commissioning. On schedule

Mark Reichanadter LCLS FAC October 12-13, LCLS Organization Chart Strengthened Senior Mgmt APD-C APD-E (TBD) IMT Procurement Miller Dee Conv. Fac. Turner Jacobs T3

Mark Reichanadter LCLS FAC October 12-13, LCLS Integration - IMT addresses the “5I’s” LCLS establishes IMT IMT under direction of RM Boyce Described under PMD Integration management (gaps/conflicts) Review and ownership of Interfaces (ICD’s) CF-Tech leads identified for construction Installation readiness & planning Aug06 shutdown underway APD Engineer – To facilitate LCLS system engineering and inter-lab integration Interview process complete LCLS Design Reviews - ~35-40 have been conducted across the project to mature the design, validate progress and identify integration issues early.

Mark Reichanadter LCLS FAC October 12-13, LCLS design continues to mature LCLS Specs 77% PRD’s 65% ESD’s Most open requirements are in photon area. Need to do better. 100% RDS’s 92% ICD’s IMT reviews ICD’s

Mark Reichanadter LCLS FAC October 12-13, LCLS Risk Registry Risk registry has been modified to provide a more tactical plan (FAC recommendation) System Managers identify and ‘own’ risk Improves consistency on risk characterization SM’s have authority and resources to prioritize risks. Risks reviewed each month at senior mgmt meeting Bulleted tasks identified to reduce risk Status punch list each month Avoid the broad, non-actionable risks

Mark Reichanadter LCLS FAC October 12-13, Near-Term Project Objectives Project Management Hire APD-Engineering Emphasize the IMT in resolving integration issues Cost Management Complete ETC’s and ensure remaining scope fits LCLS TPC Schedule Management Complete Injector / Linac shutdown effort safely Injector (RF Gun – BC1) Conduct Injector ARR and begin laser/injector commissioning Deliver 50% of undulators to MMF ~ Dec06 Monitor MMF measurement throughput Perform on civil construction, safe operations are a must to stay to cost/schedule.

Mark Reichanadter LCLS FAC October 12-13, Risks / Challenges Ahead Execution Phase – Safety is primary concern Fully staffed in ES&H, construction safety and oversight (UTR’s) Regular job site inspections, enforced procedures Aligned DOE, SLAC, Turner, Subcontractor team Technical / Quality – Missing scope/gaps are a risk Scrutinize ICD’s, LCLS / LUSI interface needs attention Improve technical specs, continue emphasis on design reviews Emphasize role and influence of IMT and APD-E Schedule - Installation activities and coordination IMT to facilitate installation planning Need to get APD-E on board Cost - Site conditions, field orders and staying to schedule CLOC descoped to maintain adequate contingency Recent bottoms-up ETC for the project Strong procurement and negotiating team in place