Google Docs Rocks! Google Documents for Librarians Computerside Chat Southwest Iowa Library Service Area February 11, 2008.

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Presentation transcript:

Google Docs Rocks! Google Documents for Librarians Computerside Chat Southwest Iowa Library Service Area February 11, 2008

Today’s session What, Why and How of Google Docs Demo Practice (if time!)

What is Google Documents? Online workspace Word processing, presentations, spreadsheets Invite collaborators to share: Viewing documents Editing documents

Google Docs in the Library? Advantages Work on docs from any computer with Internet connection Collaboration—multiple editors, simultaneously Changes/edits are seen by everyone immediately Automatically saves Can “revert” to previous versions Disadvantages Some limitations on export formats

What might it be used for? Newsletter—share the authorship! Co-authored blog posts County budget presentation; each library contribute Develop/revise procedure manual Develop agendas for meetings Collaborative projects—organize, manage Committee work Keep your own documents “handy” for access from any Internet computer

How does Google Docs work?

Google Docs Bare Bones Get Documents In Edit Documents (shared editing, if desired) “Get Documents Out” to use (publish, save, distribute…)

First things first…

Docs Home

Get Documents In New (create in Google Docs) Upload (from your computer) in (as attachments)

New document

Editing a document Edit by yourself Invite collaborators View only -OR- Edit

Share a document

Edit a document

Previous Revisions…

Spreadsheets

Discussing a spreadsheet

Presentations

Getting Documents Out Print Export (save to computer, etc.) Publish

Formats (export/save to computer) Documents: html, rtf, Word, Open Office, pdf, text Spreadsheets csv, ods, html, pdf, xls, txt Presentations pdf

Organization in Google Docs

Other features documents to your Google Docs (Upload—scroll down to see unique address for your Google Docs) Post docs to a blog (RSS feeds of your public Google Docs)

Some Numbers… 10 people can edit a document or presentation at one time, 50 can edit a spreadsheet at one time Limits: 1000 documents per account 1000 images per account Docs: up to 500 KB each Presentations: 10 MB from computer 2 MB from the web 500 KB via Spreadsheets: up to 1 MB

More resources This chat’s support page: Karen Burns quiltlibrarian on Yahoo, MSN, AIM