Programme Plans Making it happen Saturday 15.15 to 16.45 Whilst programme planning fill some with dread or be perceived as boring, in fact this is crucial to the success of any section. There is only one thing more important than programme planning and that is executing, i.e. getting on and running the programme.

Objective Understand the programme zones for your section Understand the delivery methods and the bottom line Review your programme against the balanced programme checker How to implement a programme including risk assessments Complete a programme plan So, we’ll cover programme planning in three parts, one today, one Sunday and one of the next part of the course. The objectives listed here cover Saturday and Sunday. The next part of the programme planning will cover things like ideas generation. Programme zones vary with each section and they do sometimes change, scouts one has just been updated to reflect changes in the challenge badges. The delivery methods also change with each section. There is a balanced programme for explorer scouts, you can view at scouts.org.uk I haven’t printed it here. We’ll cover off implementing a programme tomorrow, by the end of this module you’ll all walk away with a planned programme

Balanced Programme - Beavers Saturday 15.20 We have this on a handout for you You can see the structure of zones down the left hand side, methods across the top and then the bottom line across the bottom The bottom line consists of things that are relevant to any combination of zone and method. I’ll show you the cub one and then explain those two together as they are quite similar. The scouts one starts to change to meet the requirements of older young people

Balanced Programme - Cubs 15.25 – talk through slide

Programme Zones – Beavers & Cubs Outdoors & Adventure Global Community Fitness Creative Beliefs & Attitudes These fit in with the challenge badges, although they don’t map exactly, e.g. Friendship Challenge links to community and Promise challenge links to beliefs and attitudes. Many items on a programme will cover off more than one zone, for example a talk from a local faith leader would mean an entry against community and one against beliefs & attitudes Going out to do an environmental project tiding flower beds in your local community might well involve work within the Outdoors & Adventure and Community zones, possibly Fitness as well!

Programme Methods These vary slightly between beavers and cubs Help Others Visits & Visitors Play Games Make Things Singing, stories & drama Prayer & Worship Follow Themes Go Outdoors Cubs Only: Team challenges Beavers Only Meet new people Singing stories and drama is Act, sing and make music in beavers, they have listen to stories as a separate method, beavers also have one for meet new people Cubs also have one for Team challenges

Balanced Programme - Scouts 15.30 Also available for you NB – 50% of scouts programme should be delivered in the outdoors & adventure zone Ask those who are involved with scout sections whether this is the case in their experience??

Programme Zones – Scouts Outdoors & Adventure Global Community Fit for Life Creative Expression Beliefs & Attitudes Again, very similar to those for beavers and cubs, just changes to some of the wording to make it more adult, e.g. fit for life

Programme Methods - Scouts Activities outdoors Games Design & creativity Visits and visitors Service Technology & new skills Team building activities Again, similar to cubs and beavers, but some more significant changes, introduction of service, which is a key element in explorer scouts but not beavers or cubs. You begin to see both the links and the progressions as you move through the sections. Part of the joined up thinking that was applied to all sections back in 2002, before that if you looked at the programmes and material for each section you wouldn’t have known we were all part of the same movement. Technology & new skills – where the scouts teach the leaders how to use bebo 

Programme Methods - Scouts Activities with others Themes Prayer, worship & reflection Importance of joint activities can’t be stressed enough, especially as you get to scout and then explorer age. Time after time young people tell us they love meeting new people with similar interests, they love meeting other scouts. The thrill young people get from county camps, jamborees, even training courses like this. And the best bit is that it is something that leaders love too. As much as young people like meeting other scouts, so do we. But remember activities with others isn’t just linked to scouts, might be with the guides, boys brigade (if they’re still going), youth club, sports team, local DoE club (for explorers). It might be activities with another community group, or with people from the local nursing home, possibilities are (almost) endless. Need to make sure the relevant checks and safety precautions are taken. Prayer, worship and reflection is an important part of scouting. Reflection could be something linked to scout forums, prayers should be slotted into each meeting, normally at the end. Scouts own on camp etc.

The Bottom Line By following a balanced programme you should find that you tick all the boxes on the bottom line as you progress throughout the section This are general and can apply to any zone – method combination

Why Have a Programme To have fun To promote the development of young people in achieving their full physical, intellectual, social and spiritual potential… …as individuals, as responsible citizens and as members of their local, national and international communities I don’t mean why have a programme in terms of having a plan, but why have a balanced programme The aim of the Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potential, as individuals, as responsible citizens and as members of their local, national and international communities. The programme ensures that scouting delivers against that aim. It helps leaders ensure that young people can explore and grow physically, intellectually, socially and spiritually. That they feel part of a local, national and international community, both inside and external to scouting. But for me, even more important, is that experience has proven the most successful colonies, packs, troops (and units) are those that are run against a balanced programme. When the new programme was introduced in 2002, the scout association spent a lot of time researching how the best sections were run and they found that they were the ones running balanced programmes. This way the aim of scouting is delivered, but the young people just enjoy themselves. Not until they start to get older that they start to realise just what scouting has given them.

Complete Your Programme Checker 16.25 – Now over to you Ask the YL’s to spend 20 minutes thinking of a programme. This should then mark off on their relevant programme planner which zones they are covering in the programme, which methods they will use and what from the bottom line they are covering. They should then write the summary of the programme in the summary section of the programme planner. The remainder of the plan will be written as part of tomorrow’s workshop.

Coffee Coffee Break 16.45

Section Snippet 4th April – District Cub / Beaver Jungle Book at Littledale Volunteers for Bases please!!!! Section Snippet 17.00   On the 4th april we are running a joint beaver/cub jungle book at littledale. I am asking if you could ask the young leaders at your training weekend if any would be interested in helping run and organise the bases on the day, we could provided accomodation on the firday night if they wanted to turn it into a small get together and a night "bonding"? Pat and myself have come up with the bases but we need good help on the day?

Dinner 17.30 - dinner

Saturday Night 18.30 – GAME: Hula la Hoop 19.00 – Light Fire 20.00 – Campfire Skills 21.30 – Backwoods Cooking 22.30 - Film 18.30 GAME: hula hoop round circle, pass hoop from start to finish of line…. Demonstrates listening to instructions and team building 19.00 Lighting the Fire / Prepare Backwoods cooking 20.00 Campfire Skills Course 21.30 Backwoods Cooking (Orange Chocolate Sponge, Eggs in Potatoes) 22.30 Film

Programme Plans Making it happen Sunday 13.00

The Paperwork Risk Assessment Activity Detail Back Up Programme Equipment Resources To Do List Back Up Programme Records and Badges Evaluation 13.00 Plan an Evening Part 2 These are the topics we are going to talk through in the next half hour, then you’ll have approx ¾ of an hour to plan our the remainder of your programme. Risk Assessment Presentation, Back Up Programme, Evaluation Adding activity details, risk assessments, resource requirements, back up programme, Evaluation

Risk Assessment Document the potential risk Assign a number 1 – 5 based on severity Assign a number 0.1 – 1.0 based on likelihood Multiply the two together to get the risk factor Document who is at risk, what the likely risks might be and how to mitigate the risk Can do a risk calculation – multiply the severity by the likelihood to get a hazard score. Can do, but perhaps not necessary every time. But do think about how severe potential risks are and how likely they are to occur. You should write down a head of time who is at risk, is it just the young people or are the adults at risk as well. Can the risk be mitigated?

Risk Assessment Beavers – game of rounders on playing field Older teenagers known to hang around field on an evening drinking bottles of lager Cubs – pack holiday Weather report states it’s going to rain heavily all weekend, with thunder storms Scouts – going on a day hike 13.05– 13.15 breakout, 13.15 – 13.25 to present and discuss each on Break out sessions: three groups each to complete a risk assessment and report back Three situations to discuss: you decide to play rounders with beavers on the local playing field, you know the older teenagers hang out there on an evening and sometimes drink bottles of beer A camp is planned with cubs, you check the weather report and find it’s going to rain heavily all weekend. It’s going to get very windy and stormy, thunder and lightening expected. Scouts are going on a day hike Unfortunately the risks do get harder to assess as the activities get more adventurous, however remember that the responsibility for risk assessment on adventurous activities is that of the activity leader, i.e. the person with the form M, W, C …

Activity Detail Who is running the activity What equipment is required How is the activity run (i.e. instructions) Where is the activity When is the activity to take place Why is the activity taking place 13.25 – Rudyard Kipling (yes jungle book) had this saying about six serving men, first bit of poem: I KEEP six honest serving-men (They taught me all I knew); Their names are What and Why and When And How and Where and Who. Remember to include instructions for new games or activities that the section isn’t familiar with – the How Is the activity inside or outside When does the activity happen within the programme, this weekend for example, every session was timed, so ran over, some ran under, but we put times on everything and tried to stick to them, otherwise we wouldn’t have got through everything we wanted to. Also sometimes you need fillers, might decide to add a game into the middle of the programme, but if you get tight on time you can remove it, or vice versa add a game or additional activity into a programme if you have time left over. Why – relates to awards and badges, when you plan the programme make a note of all the awards and badges you’re covering off. You’d be surprised, e.g. packing a rucsac including a healthy lunch for beavers would count towards the health eating badge, the fitness challenge and the adventure challenge.

Back Up & Evaluation Back Up Evaluation More likely required for younger sections Often wet weather programme If visitor fails to turn up Evaluation What worked well What needs modifying Whether the programme should be used again 13.30 - I use a traffic light system for my programmes. After each programme is delivered I speak to the leadership team and we briefly rate the programme Green (great, use again without changes) Amber (OK but needs some changes) or Red (disaster, replace with something better). Fortunately only had one red recently – police visit to beavers, but unfortunately the police man they sent struggled to talk to young people, the beavers got restless and it was just a really difficult night. If changes are required make a note of them on the programme sheet so you can remember, if it went well also make a note of why. Each month or term you should sit down and do a wider programme review, making all the necessary changes to the programmes going forwards (particularly cubs and beavers tend to run on amending a two year cycle) and do a big balanced programme check to make sure you’re covering all zones and methods. Also annual reviews of section. All this covered in more detail on the next course.

Completing Your Programmes 13.45 – Over to You to complete the rest of the programme from yesterday

Game 14.15 - Game

Closing Points Objectives To have fun To get to know more Young Leaders To cover module B, C, E and G of the YL training scheme To brush up on scout skills To provide a nights away opportunity 14.30 – closing points

Closing Points To Take Away New friends Lots of games Planned programme Campfire skills Navigation skills Backwoods cooking skills (hopefully not food poisoning) Leadership skills & an understanding of learning 14.30 – closing points

Closing Points To promote the development of young people in achieving their full physical, intellectual, social and spiritual potential, as individuals, as responsible citizens and as members of their local, national and international communities The aim of the Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potential, as individuals, as responsible citizens and as members of their local, national and international communities. As young leaders, you are part of the delivery of that aim. You’re part of a movement that is committed to having fun, committed to helping others, committed to provide outdoor and adventurous opportunities for young (and old) people. You’re all amazing people because you have chosen to give something back to your community, you have chosen to help other young people enjoy themselves and develop themselves. But remember as your leaders, we’re here to ensure you get the same opportunities for development and fun as you give others. Last words to Craig….