©2007 McGraw-Hill Ryerson Limited. All rights reserved. MODULE 20 Making Oral Presentations

©2007 McGraw-Hill Ryerson Limited. All rights reserved. Module 20 Skills to Reframe written material into an oral presentation Plan and deliver oral presentations Develop a good speaking voice Prepare and deliver group presentations

©2007 McGraw-Hill Ryerson Limited. All rights reserved. Module 20 Outline What decisions do I need to make as I plan a presentation? How should I organize a presentation? How can I create a strong opening and close?

©2007 McGraw-Hill Ryerson Limited. All rights reserved. Module 20 Outline What are the keys to delivering an effective presentation? How should I handle questions from the audience? What are the guidelines for group presentations?

©2007 McGraw-Hill Ryerson Limited. All rights reserved. Model the Best Orators They typically Begin by identifying the audience Introduce themselves and the message Are themselves Use “you” Tell stories Are creative Encourage feedback

©2007 McGraw-Hill Ryerson Limited. All rights reserved. General Presentation Plans Analyze the audience Use you-attitude and positive emphasis Develop audience benefits Design visuals Overcome objections Research and analyze data

©2007 McGraw-Hill Ryerson Limited. All rights reserved. Informative Presentations Inform or teach the audience Persuasive Presentations Motivate the audience to act Goodwill Presentations Entertain and validate the audience Oral Presentation Purposes

©2007 McGraw-Hill Ryerson Limited. All rights reserved. Presentation Plan Choose your main point Determine the kind of presentation:  Monologue  Guided discussion  Sales presentation Making Oral Presentations

©2007 McGraw-Hill Ryerson Limited. All rights reserved. Making Oral Presentations Presentation Plan Analyze the audience Plan how to engage the audience

©2007 McGraw-Hill Ryerson Limited. All rights reserved. Chronological Problem-Causes-Solution Excluding Alternatives Pro-Con Organizational Patterns

©2007 McGraw-Hill Ryerson Limited. All rights reserved. A dramatic statement A story A question A quotation Strong Openers

©2007 McGraw-Hill Ryerson Limited. All rights reserved. Restate your main point Refer to your opener End with a vivid, positive picture Tell the audience exactly what to do Strong Closes

©2007 McGraw-Hill Ryerson Limited. All rights reserved. Keep it simple Replace text with illustrations Make one point per visual Give each visual a title Visual Guidelines

©2007 McGraw-Hill Ryerson Limited. All rights reserved. Visual Guidelines Limit the amount of text Put up your visual when you’re ready to talk about it Leave the slide up until your next point

©2007 McGraw-Hill Ryerson Limited. All rights reserved. Transform fear Use eye contact Stand and gesture naturally Use notes and visuals Anticipate questions Stage Fright Techniques

©2007 McGraw-Hill Ryerson Limited. All rights reserved. Audience Questions Anticipate questions Explain how and when questions should be asked Acknowledge the questioner Repeat the question

©2007 McGraw-Hill Ryerson Limited. All rights reserved. Audience Questions Choose whether to respond to position questions Tell the audience if you don’t know the answer Summarize your main point at the end

©2007 McGraw-Hill Ryerson Limited. All rights reserved. Group Presentations Outline the presentation, divide the topics among members Plan transitions Enforce time limits

©2007 McGraw-Hill Ryerson Limited. All rights reserved. Group Presentations Coordinate your visuals Choreograph the presentation Practice the presentation as a group