Technical Presentations Using Tables and Drawings Jeffrey Donnell MRDC June, 2010

J. Donnell / ME 2110, Agenda How to organize the talk The deliverables we need to see How to use and display graphics: –Specification lists –Function trees –Morph Charts –Concept drawings –Evaluation Tables Warnings about slide design Plagiarism

J. Donnell / ME 2110, For Water Heater Presentations Display Planning or analysis tools House of Quality Function Tree, Morph Chart, Specifications Designs Speak Identify and describe drawings Identify and describe planning tools

J. Donnell / ME 2110, Before and After the Talk Face the audience Remove your cap Introduce yourself and your team End the talk with this statement: “Thank you. I’ll be happy to answer questions.”

J. Donnell / ME 2110, Guidelines for Presenting Images Describe and explain the diagrams and charts that you display on the screen Use a pointer to highlight the things you talk about Use specific, descriptive words to name your concepts, their subsystems and their components Avoid Photographs

J. Donnell / ME 2110, Questions to Address During the Talk For Systems or Subsystems –What makes [this] good or bad? –What should we remember about this design? For House of Quality –What relationships are important? –What do relationships mean to you as designers? –How do relationships impact your design work?

J. Donnell / ME 2110, Displaying Figures and Tables on slides Choose light backgrounds Make displays fill the screen Show descriptive slide title OR figure caption You must describe your figures and tables to the audience: –What is it? –Why is it presented? –What should the audience see? Some tools need reformatting for screen display

J. Donnell / ME 2110, Specifications (for CD Mover) Slide Titles can be compressed to make room for displays Spec sheet is cropped to allow for larger fonts Focus on Your Input !

J. Donnell / ME 2110, Function Tree (for CD Mover) Slide Title Use one noun and one verb per box Rows align for ease of reading

J. Donnell / ME 2110, Morph Chart (for CD Mover) Simple diagrams Row heads from Function Tree Two or three words per cell

J. Donnell / ME 2110, Conveyor Concept (for Fear Factor) Claw arm Conveyor Belt Wheels Grabbing Arm This Drawing: Fills the slide Has labels Shows complete system Descriptive Title is shown on the slide

J. Donnell / ME 2110, Speaking Text: “Intracavity doubling in Mitsubishi’s laser TV begins when an 808- nanometer diode laser pumps a neodymium-doped yttrium vanadate crystal. The crystal emits light at 1064 nm, and then the frequency is doubled (and the wavelength halved) in either a magnesium oxide or lithium niobate cavity, yielding an output of 532 nm.” [1] A concept diagram for a laser pointer from IEEE Spectrum [1]

J. Donnell / ME 2110, A more detailed laser pointer diagram from IEEE Spectrum [1]

J. Donnell / ME 2110, Evaluation Matrix (for Baggage Claim) Concepts identified by name, by drawing or both Fonts around 20 pt. Highlight scores that make a difference

J. Donnell / ME 2110, Focus, color and information Important information must visually dominate any figure or table When possible, important information should be clustered and centered Color is best reserved to highlight important information Light colors often give you the greatest flexibility

J. Donnell / ME 2110, Clustered information permits focus

J. Donnell / ME 2110, Motion, Sound and information Motion should highlight important information Animated concept drawings are very helpful Sound is best avoided Unless the sound IS the information AnimatedTextIs NotHelpful

J. Donnell / ME 2110, Mousetraps Sliders for mobility Gravity- deployed ramp Pneumatics for whacking arms Photographs are not good enough

J. Donnell / ME 2110, Light is hard to control

J. Donnell / ME 2110, Return motor/spindle subsystem Control boxRat-whacking arm/mousetrap subsystem Primary release solenoid Drawer slider arms Cross support/diversion arm mounting bracket Diversion arm Weight for arms Bug chute Diversion arm launch mousetrap You control the light in drawings

Honesty and Plagiarism

22 From a previous project: Did the student team members take these photographs? J. Donnell / ME 2110, 2010

Authorship and Ownership Documents and images are Created by people Owned by people or companies ll/02manning.html?hp You must acknowledge both author and owner

24 From the GT Student Code of Conduct Plagiarism: Submission of material that is wholly or substantially identical to that created or published by another person or persons, without adequate credit notations indicating the authorship. J. Donnell / ME 2110, 2010

25 In practical terms: You must give credit, with documentation, when you use others’: Words Drawings / diagrams Photographs Calculations J. Donnell / ME 2110, 2010

26 Unintended Plagiarism Without Acknowledgment: Explaining your designs with photos from the Web. Copying an explanation from the Web and using it in your work. Obtaining a material property from the Web and using it in your work. J. Donnell / ME 2110, 2010

27 Acknowledging Sources 1.Cite the source in your text 2.Create a reference entry, showing: Author name(s) Title of the document Place and type of publication Publisher name Date of publication Page number(s) J. Donnell / ME 2110, 2010

28 Appropriate use of Source--I You looked up the density of Aluminum for your ME 3057 lab report, then wrote this: “The density of aluminum T6101, ρ is g/mm3 [1]. If sin(θ) is sufficiently small…..” Reference [1] J. M. Gere, Mechanics of Materials, 5th ed., Pacific Grove California: Brooks/Cole, 2001, p Citation Reference J. Donnell / ME 2110, 2010

29 Appropriate use of Source--II “Figure 1 displays the major veins of a normal human leg…. Figure 1. The veins of a normal leg [1] The Image you obtained The Citation that shows you got it somewhere else Your Caption J. Donnell / ME 2110, 2010

30 The IEEE Editorial Style Manual iportals/publications/authors/transjnl/styleman ual.pdf Reference entries are discussed beginning on Page 6. Electronic sources are discussed beginning on Page 10. J. Donnell / ME 2110, 2010

31 Example IEEE Reference List 1) an article, 2) an image References [1] A. Khalid, J. Huey, W. Singhose, J. Lawrence, D. Frakes, “Human Operator Performance Testing Using an Input-Shaped Bridge Crane,” ASME Journal of Dynamic Systems, Measurement and Control (electronic version), vol. 128 (4), pp , [2] The University of Iowa Department of Radiology, “The VNUS ® Closure ® Procedure for Varicose Veins,” (Electronic Database), (Cited ), J. Donnell / ME 2110, 2010

An Example Plagiarism Case 32J. Donnell / ME 2110, 2010

Singhose, 1996Palaez, 2005

34 Singhose, 1996Palaez, 2005 J. Donnell / ME 2110, 2010

35 G.P. W.S. J. Donnell / ME 2110, 2010

36 G.P. W.S. J. Donnell / ME 2110, 2010

37 Singhose, 1996Palaez, 2005 J. Donnell / ME 2110, 2010

38 Result: Public Censure J. Donnell / ME 2110, 2010

References [1] R. Stevenson, “Lasers Get the Green Light,” IEEE Spectrum (electronic version), vol. 47 (3), pp , J. Donnell / ME 2110,