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CSREES Administrative Officers Conference Session #62, May 7, 2008, 1:00 pm – 2:15 pm Savannah, Georgia 1994 Tribal College Endowment Interest By Barry Sims, Staff Accountant, Oversight Section, and Kenneth Keys, Team Leader, Funds Management Section Office of Extramural Programs, CSREES-USDA

Land-Grant Institutions’ Endowment Interest Endowment Corpus is $89,104,750 (appropriated through FY 2007) Interest Distribution for FY 2008 is $3,080,640 (excluding Federal Administration) Interest earned is made available in the following fiscal year Funds remain available until expended (differs from other awards)

4 Administration (Award and Post-Award) Oversight Section (OS) Computes and distributes the interest Award via memo from CSREES Administrator (Identifies the Amount) Processes SF-269s Receives Primary Contact Person Form Provides Financial Administrative Guidance Science and Education Resources Department (SERD) Provides Programmatic Guidance Collects Planning Document and Annual Progress Report

5 Oversight Section Responsible for: Payments made through the DHHS Payment Management System For all 1994’s except Haskell Indian Nations University (paid through IPAC) Letters of Authorization  Generated for all awards and amounts not “on hold”  Identifies the subaccount used for DHHS-PMS and the amount  Amendment number assigned in sequential order

6 Oversight Section Responsible for: Oversight of Formula Grantee Financial Reporting PSC-272, Federal Cash Transactions Report, via DHHS-PMS (Except HINU) Due approximately 45 days after close of quarter Draw down requests will be denied if PSC-272 is not submitted SF-269, Financial Status Report, via the Oversight Section (OEP/CSREES/USDA) Due December 31 each year for Endowment Interest

7 DHHS-PMS Points of Contact Problems with DHHS-PMS passwords or access Issues with PSC-272, Federal Cash Transactions reports Vivian Hughes Fran Odgers

8 Oversight Section Points of Contact Questions regarding policy issues, please contact: Barry Sims All other questions regarding Letters of Authorization, availability of funds, and SF-269, Financial Status Reports, please contact: Arnita Cross Jillian Worthen

9 Section 533(c) of the Equity in Educational Land-Grant Status Act of 1994 Establishes certain tribal colleges as 1994 Land-Grant Institutions. Requires the Secretary of Treasury to establish, fund, and distribute interest from an endowment fund. Requires funds to be distributed as follows: 4% Federal Administration Remainder 40% Equally 60% Based on Student Count

10 General Policies Secretary of the Treasury has ultimate policy authority. Institution must exist legally. Funds may be deposited in interest-bearing accounts without recourse.

11 General Policies The interest from the endowment fund should benefit the 1994 Land-Grant Institutions by supporting teaching programs in the food and agricultural sciences in the targeted areas of: Curricula design and instructional materials development; Faculty development and preparation for teaching; Instruction delivery systems; Student experiential learning; Equipment and instrumentation for teaching; and Student recruitment and retention. Funds may be drawn until they are fully expended (no time limit). Authority to spend is delegated to the President of the Institution.

12 Planning Document Two pages long, at most. Submit to Multicultural Alliances Section of SERD. Address these issues for the coming fiscal year: A description of how the funds will be used; A justification of how the proposed expenditure supports the institution’s land-grant mission; A time line for work completion; A budget, by project activity, which accounts for both the announced amount of the next Federal fiscal year’s distribution and any carryover funds at September 30 for the institution; and A list of key personnel involved in performing the work.

13 Planning Document (Continued) May use percentages in the budget. Construction projects must be pre-approved. Must submit on CSREES-approved form.

14 Technical/Progress Report Submitted annually. Submit to the Multicultural Alliances Section of SERD. Address these issues for the previous fiscal year: The institution’s name; The name of the person submitting the report; A paragraph identifying the institution’s accomplishments during the Federal fiscal year; A list of known objectives still to be met; and Photographs, if available, to help tell the story of the institution’s accomplishments.

15 Primary Contact Person Form Submit to Oversight Section. Contains name, title, address, phone number, and fax number of the President and alternative contact person. Submit a revised form each time an institution’s contact person changes.

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