No more Borders…Let’s Match

Matching process EP selection Add EP form Find the suitable TN Send 100 Mails and wait for reply Send AN Prepare Your EP Match & Realize

I start with… exchange module on MyAIESEC.net Stage I am on TR stage in the system (or LR / X / H4TF later on..) Certification I passed Exchange Certification Test Team I am part of the Team & was assigned a role there Once you complete these actions, you can access Exchange module

I Take Responsibility and work in Exchange - TN area in AIESEC.. & on MyAIESEC.net ! 2. I raise my TN forms 3. I match my TN forms 1. I check if my forms will be easy to match 4. I build my X network 5. I know more about X …

I check if my TN forms will be easy to match & base my first research on that… I know general needs of my organization I check which students are available in the system I finalize my sales …as now my TN form shall be easy to match ! I check on MyAIESEC.net, which EPs are currently looking for internships

Find info about how many available students have skills you will look for Check students from region / country that you will look for 1. Statistics – Available Exchange Participants I check if my TN forms will be easy to match

Find info about available students, based on.. Background 2. TN Menu – Search EP Database Region/country Specific skill Date of raising EP form

I raise my TN forms on MyAIESEC.net & if it worked with AIESEC before… I know detailed needs of my organization I raise my TN form in the system I change status of my form and start matching …as now my internship is ready to be matched ! I make sure on MyAIESEC.net, all info in my TN is correct & attractive for students who look for internships

I raise my TN forms 1. Select organization which already exists on the system, if it worked with AIESEC before 1. Add TN Form

1a. If organization did not work with AIESEC before, you need to ‘Add organization’ in Partnership Menu Go to ‘Partnership Menu’ Add organization Add organizational contact (manager) If you have doubts about any details, relate to all educational materials about ‘External Relations on MyAIESEC.net’ ! I raise my TN forms

Keep in mind ! Pools are used to support in grouping the exchange forms to better search & match From a TN perspective, you should select a pool based on the nature of experience that the TN taker is offering to the student based on the Job Description 2. Select X pool of TN Form

I raise my TN forms 3. Add Job Description Attractive (but ALWAYS real !) Job Description is base for how you can promote your TN towards students. Put effort in making sure you attract candidates ! You can select up to 6 work fields

I raise my TN forms You can select up to 6 work fields You can always save this process in the middle. To get back to it, you will have to go to ‘Edit TN’ 4. Add preferences of organization If ‘Latest Ending date’ will pass, your TN will not be open for further matching – but you can edit it later

I raise my TN forms 5. Add (R)equired / (P)referred academic & working background You can only enter 3 as required and 3 as preferred. The reason for this is to support matching and searching. For example, if an organization’s preferences are too wide then it does not allow the searching for us to be effective because it is too broad. If there are too many required fields then it makes it hard for us to search as well since the requirements are then too specific.

I raise my TN forms 6. Add skills 7. Add languages 8. Add regions of the world Now your TN form is ‘New’ in the system ! To start matching, your form needs to be ‘Available’ Note to the presenter: Please explain, how in your LC you put forms into Available

I match my TN forms on MyAIESEC.net & when it is Available students will be attracted to it… My TN form is correct & interesting in the system I match my TN form in the system I finish my matching process fast …as I communicate with all possible students and with my organization smoothly ! I make sure I promote my TN form on MyAIESEC.net in all places & approach actively relevant students

I match my TN forms Search for specific EPLook around for studentsPromote your TN Search EP databaseEPs older than 6 months / start date within 30 days Classifieds Find suitable EP (Match/Search) Available forms trackerAdvertise TN Browse Exchange Participants Matching Manias / Search Tools WIKIs / Search Tools NetworkingWIKIsNetworking Advertised EPs Most effective ? Combine all ! You can decide to look for specific EP matching most of your TN’s criteria or look around for different students or promote your TN…. Most effective ? Combine all !

I match my TN forms – specific EP Find info about available students, based on.. Background 1. TN Menu – Search EP Database Region/country Specific skill Date of raising EP form

I match my TN forms – specific EP Find info about students that fit your TN 2. TN Menu – Find a suitable EP Search ‘Search’ will find all EPs whose background / skills generally fit your TN Match ‘Match’ will find 3 EPs whose background / skills fit your TN best

I match my TN forms – specific EP Find info about all ‘new’ / ’available’ students that in their EP form have specific background / skill / language etc. 3. TN Menu – Browse Exchange Participants

If you found EP who looks interesting for you… I match my TN forms – specific EP Flag EP form – you will find it easily later Send to : EP Manager & EP (mail from CV) Find contacts of LCP of LC where your EP comes from through ‘Networking’

I match my TN forms – look around for EPs Look for students from world or specific region 1. EPs older than 6 months / start date within 30 days Here you will find all Available EPs, who shall most urgently look to be matched ! Their form is older than 6 months or their start date is within 30 next days

I match my TN forms – look around for EPs 2. Available forms tracker Another useful matching tool is ‘Available forms tracker’ It is released every month by AIESEC International & contains lots info about all currently available forms ! To download it, go to ‘Files’ & search through keywords ‘available forms’

I match my TN forms – look around for EPs 3. Search tools / Matching Manias Matching Mania is event organized by LC to match all their EP & TN forms ! Get to know about them from News / Classifieds / Newsletters… (& organize yours !) To search/download it, go to ‘Files’ & search through keywords ‘search tool’ or ‘matching mania’ ‘Search tool’ is summary of all info about EP / TN forms from some country / LC etc.

I match my TN forms – look around for EPs 4. Exchange WIKIs Exchange WIKIs provide all information about current global campaigns / initiatives to support you in matching ! To receive notifications when new info is added to WIKI, ‘subscribe’ to it ! To subscribe to most important exchange WIKIs, search WIKI through those keywords : (‘Global’ scope) Global Exchange XMU (Global Exchange Management Unit) TN, EP, Match etc.

I match my TN forms – look around for EPs 5. EP Menu - Advertised EPs EPs who really want to find TN, can advertise their EP Form Go to ‘View Advertise EP form’ in EP Menu – Advertise EP You will see, which EPs advertised their forms

I match my TN forms – promote your TN 1. Classifieds Classifieds are advertisements around different topics.. Advertise your TN in the ‘Internships’ category ! Create Classified for each of your TN !

I match my TN forms – promote your TN 2. Advertise TN Advertise your TN with short advert ! Select your TN and write short advertisment of it to promote it to EPs !

I match my TN forms – establishing match After you found EP interested in your TN, exchanged Acceptance notes & confirmed with your organization they want this EP… you need to establish MATCH in the system ! Option 1. Ask your EB to ‘Assign Quick Match’ Option 2. Follow process in ‘TN Match Monitor’ Make sure you clarify with EP, which way they want to follow

I build my X network & want to build my own one… I understand power of AIESEC lies in personal networks I build my own personal network I use my network for matching …and become close friends with some of them ! I collect contacts & build friendships with Exchangers from all over the world

I build my X network 1. Search EP Managers / EPs / LCPs / LCVPs through ‘Networking’ ! 2. Find their contacts in ‘Profile’ (add yours in your profile as well !) 3. Add them to your s, MSN, Skype – match with them there & become friends

I know more about Exchange & want to understand it better… I understand power of exchange I know more details about X in AIESEC I work in area that changes people lives …and live my great AIESEC experience ! I know how to check performance of my LC, can recognize X trends and mange my forms better !

I know more about eXchange Statistics’ Check all great ‘Statistics’ about our exchange performance! Manage forms Manage forms to spot the trends & be up-to-date with X in your LC ! Learn by yourself !! For more information about all cool X things, visit : Exchange WIKIs Global Information Management – Education WIKI Statistics – Exchange Management Exchange - Manage Forms Measure Exchange Experience Satisfaction Measure Exchange Experience Satisfaction of your EPs & TNs ! Exchange - Exchange Measurement Surveys

10 Matching tips for EP’s How to create high quality in your matching process?

Even if you aren ot interested, it is really important to send a reply to every ! 1. Reply to your mails 35 | 13

Spend time on MyAIESEC.net and check your mails at least once a day! 2. Dedication 36 | 13

Use an excel sheet to keep track of all the TN’s you have applied for and the follow up that is needed. 3. Keep track 37 | 13

38 | 13

Keep in mind your requierments, but try to be as flexible as possible when matching (especially on the regions and countries) 4. Be flexible (!!!) 39 | 13

It only takes a few minutes to customize your documents, and it can make a BIG difference when you are applying! 5. Make sure your CV and motivational letter suit the job you are applying for 40 | 13

It is a good idea to provide ENOUGH information in the s you send. 6. Use a sample promotion 41 | 13

Before starting the matching process, it is important to know what you want out of your XP. Set these expectations with your VP X! 7. Know what you want 42 | 13

If there is an internship you really want and the TN manager is not replying to your s, try to call the LC office or send a text message. Contract information can be found at MyAIESEC.net 8. Be resourceful 43 | 13

Read carefully the IXPQS and ask your VP X if you have any questions! 9. Understand your role 44 | 13

Let the system do the work and use this option to limit your searching! 10. Use the search/match option 45 | 13

QUESTIONS? 46 | 13

Thank you Made By Sabri ben radhia LC Medina,Tunisa