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2 WECC meetings are by default open and public meetings o Confidential information should not be discussed o Chair should remind participants and ensure appropriateness of discussions Promotes openness and transparency WECC Meetings Are Public

3 The Board can approve Closed Sessions for a WECC group o A justification or explanation of need is submitted to Board for approval o If approved, the group’s charter is revised. o All group members must sign an NDA o The process for Closed Sessions in the policy must be followed Board Policy on Closed Sessions

4 WECC groups can also hold UNDA Sessions o Only to UNDA Covered Data can be discussed and only representatives of UNDA signatories can attend o A justification or explanation of need is submitted to WECC General Counsel for approval o No need to revise charter or sign NDA Board Policy on Closed Sessions

5 o WECC Bylaws Section o All recommendations and decisions must be noticed and posted for 30 day review and comment period  No impromptu recommendations or decisions o Once properly noticed, if proposal changes (including at meeting)  Additional 10 day notice, review and comment period  Followed by 10 day vote/re-vote period  Can run concurrent Standing Committee Decisions

6 o WECC Bylaws Section  Approval requires majority vote of both TPs and TCs (S&P votes recorded) o Voting Procedures  More detailed process for voting, including 10 day repost option o Voting Procedure  Only for special circumstances o Roberts Rules of Order Standing Committee Voting

7 o Notice and posting of meetings and approval items is determined by charter o Voting is done in accordance with charter and Robert’s Rules of Order o Voting on approval items, decisions, actions, etc., should only be done in meetings, not by  Unless otherwise permitted in charter Other WECC Groups

8 o Very important that Chair is familiar with the charter because it determines  What the group should (not) be doing  Who can be a member  How leadership is selected  How meetings are conducted (quorum requirements) o Developed using charter template o New charters and revisions reviewed by Legal o Approved by parent group Charters

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