Project Launch Presentation

Overview  Group Members: Joshua Booth Jiajia Jiang Weijuan Shi  Client: G & T Security

About the client G & T Security Currently growing at a rapid rate. Has clients such as: ○ Cowboys stadium ○ The Strand ○ Bombay Rock ○ Plus many more Has roughly 150 security guards employed.

Current System Used  The current rosters are done manually in an excel sheet.  Once the roster is completed each week an administration officer rings/txt message each guard one by one.  The current system is inefficient as it is wasting the time of the administration team.

Project Goals  To automate the process of informing the guards to there new rosters.  Extract the roster information from an excel sheet and display it on a web-interface.  Create a secure way for guards to view only their weekly roster.  To complete the project within the allowed time frame.

Project Description Administration team will upload the roster in the form of an excel sheet. The RMS will extract the relevant data for each guard to a database. Guards will be able login and view their rosters. Administrators will be able to download the current roster make changes and upload again.

Project Description (cont.) RMS Extracts data And adds to database along with original excel file Roster in excel format Database holds user and roster information. Web interface displays current roster and user information

Requirements  End-User Requirements Will be able to log in from anywhere to check when and where they are working. Will only be able to check their own for security reasons.

Requirements (cont.)  System Requirements Will need a web server running: ○ PHP ○ MySQL

Feasibility  The project once completed will be a great success and time saver.  The demand is high.  Once finished the final product will easily be adaptable to other excel sheets.

Scope  The RMS project scope is limited to designing, developing and delivering an automated system to produce the guards with their rosters.  Here is a table that outlines items that have been included or excluded in the scope:

Scope (cont.) IncludedExcluded Identifying and meeting user needs/requirements Extra functionality Keeping stakeholders informedBudgeting Seeking approval for changes (where required) Creating an interactive Web-interface Creating a secure Web-interfaced Database using MySQL and PHP Finding a module to produce the Guard roster Developing the system Documenting the system Testing the system

Complexity ItemsComplexity Identifying and meeting user needs/requirementsMedium Keeping stakeholders informedMedium Seeking approval for changes (where required) Low Creating an interactive Web-interfaceMedium Creating a secure Web-interfaced Database using MySQL and PHP Medium Finding a module to produce the Guard RosterHigh Developing the systemMedium Documenting the systemLow

Risk Analysis  The final goal of the project is to produce a working and stable system that satisfies the needs and requirements of users and stakeholders. There are risks that could delay or hinder the successful completion of the project.  Here is a table that outlines the identified risks, their potential impact, strategies for reduction and the probability of the risk:

#Potential Impact on ProjectStrategy to Reduce RiskProbabilitySeverity 1 Cannot finish the project within time limitation. Have formal procedures in place to amend scope Medium 2 Failure to meet user requirements. Insufficient time left for other stages. Schedule early meeting with all relevant stakeholders Medium 3 Insufficient cooperation and communication with teammates Establish good communication between project members; Medium 4Client requests added features Establish base requirements early so adding to the system is relatively easy Medium 5 Not be able to find a solution that addresses all the constraint issues with developing a guard roster. Search for all appraise resources relating to the nursing roster problems High Risk Analysis (cont.)

#Potential Impact on ProjectStrategy to Reduce RiskProbabilitySeverity 6Client terminating the project. Ensure communication is maintained and timeframes are met with clients. Medium 7 No enough Knowledge to be able to complete the project Replenish the required knowledge by learning and searching from all resources. MediumHigh 8Loss of data and files Ensure a backup procedure is developed and maintained. LowMedium 9 The system may lose flexibility as running on different operating systems. Test on different operating systems ASAP Medium 10 Underestimated the complexity of the system and development environment. Ensure we have the necessary resources for creating the correct development environment with no troubles LowMedium Risk Analysis (cont.)

Alternatives There is currently a large supply of roster management systems available. Most of which contain the whole process of creating, editing and displaying the rosters. Since creating and editing is already taken care of, displaying the roster is the only thing left to do.

Progress  Technologies to be used Web Server PHP MySQL

Progress (cont.) Met with the client Obtained sample roster Created basic PHP files Installed test server locally Created design for site Created database

Gantt Chart  Next three weeks: Web site design Database design