C-Cube Training for Web Administrators September 2007

Training Objective At the end of the training, participants should be able to understand and apply the appropriate use of the different tools and functions of C-Cube.

Target Outputs Initial C-Cube Website Expanded website Draft Requirements Definition Report

Schedule DAY 1DAY 2 Welcome Note C-Cube Basic Concept Basic User/ Facilitator Skills Web Administrator Skills Requirements Definition Report Advanced Topics Presentation of C- Cube websites Next Steps and Closing

C-Cube Basic Concept BACKGROUND Long-Term Strategic Framework ( ) Knowledge Management Framework, June 2004 ADB’s Communities of Practice, August 2005 Information Systems and Technology Strategy ( ), June 2004

Features of C-Cube What is it? A collaboration tool –Internet-based –Real time –Password-protected –Accessible to invited members –“Point and click” method

Features of C-Cube Who can use it? Any community in general –Communities of Practice (formal) –Other formal “communities” (e.g. project teams, workgroups, task forces, etc.) –Informal networks

What can C-Cube do? Coordinate tasks and events through project management tools such as calendar and tasks tools Communicate ideas and insights through publishing, chat, and discussion forums

What can C-Cube do? Collaboration with members in different locations through document sharing, discussion forums, and online meeting/conference

C-Cube Users User TypeAvailableUnderdevelopment Committees and CoPs 1.DMC*(Carmina Esguerra)* 2.MfDR*(Dang Nada-Bere)* 3.Financial Mgt.*(Lizette Francisco)* 4.ECG Net*(Therese Ng)* 5.External Relations CoP*(Marcia Samson)* 1.Water** 2.Health** 3.Finance 4.Regional Cooperation and Integration 5.Urban*(Ging Capulong)* Dept/Unit1.SARD*(Sharlene Lu-Quintana)* 2.CWRD*(Gingging Capulong)* 3.RSDD*(Obel Mercado)* 4.OAS 5.OIST*(Rodel Babao)* 6.SI/IEI*(Jell Canzon)* 7.OSEC-AM*(Leikha Bisera)* 1.OED*(Iris de Guzman)* 2.Governance** 3.PARD (Cecile Caparas) 4.CTL*(Joy Dumlao)* 5.OGC 6.NGOC (Susanne Nazal) Projects1.Safeguard Policy Update*(Amy Esteban)* 2.CACILM*(Judy Vermudo)* 3.ISTS II*(Rodel Babao)* 1.ADF X 2.Community e-Center Others1.ADB Sports/Hobby Clubs*(Rodel Babao)* 2.CoP Online Tutorial*(Rodel Babao)*

Users’ Experience Easy to setup and maintain; direct control over further improvement One-stop-shop for all important resources; access them anywhere, anytime Sending/opening large attachments is a non-issue Search critical information easily; resources are better organized and properly labelled, including online discussions Monitor task performance of members Meet with team members from different locations in real time Interact with other communities once given access Track new developments within the community through automatic updates; connected to Notes for notification Secure access for members

Workshop 1 1. Define main navigation or table of contents of your C-Cube website 2. Create appropriate folder: For soliciting feedback (commenting, validating, discussion, etc.), create DISCUSSION folder** For storage and easy retrieval of information, create SIMPLE LIST folder** Use ORDERED LIST for sub-folders**

Workshop 1 2. Create appropriate folder: For displaying static information or content with lasting value, create HEADLINE folder* (if you want information in ppt form, create SLIDESHOW)* 3.Create appropriate page: To upload a document for commenting,* displaying or storage*, use SIMPLE page or a modified page (FORMS)** To upload static information, use IMPORTED page**

Workshop 1 3.Create appropriate page: Use Word, Excel and Ppt page, only if you prefer drafting a document straight on C- Cube as saving the file also means automatic uploading and conversion of data into html format. Use Multiple Imported page, only if you are sure filenames correspond to document titles C-Cube Do’s and Dont’s**

For Sept 14 session Take advantage of OIST’s on-call assistance Conduct initial consultation on your information architecture, and functional requirements for C-Cube Start drafting your Requirements Definition Report

Post-training Activities Continue consultation on information architecture and other requirements Clean-up and organize Table of Contents Add Basic Contents (Welcome pages, user guide, etc.) Continue content and structure build Plan User Memberships/Groupings, and add Members and Group placeholders Get Management feedback/approval on pilot design Get approval for Production release (RITS) Finalize RDR Site Information - Launch and Promotions Production site improvements