2009 DOE Accelerator Safety Workshop Summary of Presentations and Panels Closeout

Schedule Outline ActivityThursday, Aug. 20 Breakout Session Reports8:30 am -10:00 am Summary and Path Forward10: 15 am - 11:00 am Adjourn and Accelerator Tour11:00 am

Summary of Presentations  Paraphrased  Quick walk down memory lane 3

 Opportunities for improvement in the accelerator safety documentation  Recommended better consistency and control of documentation  Good findings  Tracking training for personnel  Safety culture  FSO Oversight Program Fermi Lab Assessment – Scott Davis

ASO Revision Process – Scott Davis  Develop a minimum set of requirements  Discuss approaches at Accelerator Safety Workshop  Provide changes to the accelerator community as soon as practical  Request comments from the accelerator community  Prepare Justification Memorandum by September 30,

The End State – Scott Davis  Performance based contracts with the right “requirements set”  External regulation of safety  Fully developed contractor assurance systems  DOE Contract Management replaced by DOE Performance Management  2 to 3 year time frame 6

NSLS Experiment ESH Review – Andrew Ackerman  Formal documented process  Electronic submissions by user  NSLS liaisons assigned and ESH reviewed with user  Authorizations required to start  Beam line safety checklist developed  Training of users checked  Efficient web based training  Hands on training at beam-line  Training records maintained  Experiment begins 7

User Training APS – Steve Butala  APS core courses available remotely via web  Training determined by experiment safety analysis or  Training determined by job hazard questionnaire  Lecture and practical training for several hazards  Training verified  Training records maintained  Experiment is authorized by signatures; posted at beam line 8

Large Experiment Collaboration Structure and Training at FNAL – Don Cossairt  Large user collaborations (100s to 1000s)  Experiments are institutions (procedures, policies)  Formal MOUs including ESH section with FNAL  ESH policies are same for FNAL employees and FNAL users  Individual training needs assessments performed  Web based, lecture and hands on training are in use  Centralized ESH training where practicable  Records maintained  Language is a challenge  Keeping user training current is a challenge 9

851 Exposure Assessment – Jim Floyd  Three tiered system proposed at LBNL  Hazard identification using risk based screening  Qualitative assessment and professional judgment  Quantitative assessment determined by decision tool 10

IH Monitoring Issues at Accelerators – Jim Floyd  Nano – need technical basis for sampling  Nano – need standards for measurement interpretation  Nuisance noise – when do you mitigate?  Lasers – portability of third party eye exams  ODH issues in labs – probability of event is low 11

DOE Accelerator Software and QA – Matt Cole  Pick a standard or combination of standards  Map to the 10 DOE QA criteria  Address the integration of software with hardware and humans  Establish effective configuration management  Periodically assess  Share experiences 12

Draft DOE Standard Application Of Safety Instrumented Systems Used At DOE Non- reactor Nuclear Facilities – Asher Etkin  There is a lot of useful material in this standard  For the accelerator community to benefit, we must extract useful material into a separate guidance document 13

Metals Suspension, Moratorium – Sayed Rokni, George Goode  Accelerator community and Office of Science must engage in the process to lift the moratorium and develop workable solutions to this problem  SC and/or contractor staff should participate in the Los Alamos visit as observers and share lessons learned  Accelerator community should form a working group to develop a consensus position regarding lifting the moratorium and for review/comment in REVCOM of the revised DOE O

Update on Metals Recycling at DOE Facilities – Don Gregory  Use alternative approaches  Re-use  Common sense agreements with DOE  Retroactive de-posting  Issue has the attention of the Secretary of Energy 15

SNS Modulator Fires – David Anderson  Many “smoke generating” events to date  Nature of component failures well understood  PM and component replacement underway 16

BNL S-band LINAC Fire Safety Concerns – Andrew Ackerman  Three similar fires, 1999, 2003, 2009 – 3 BNL accelerators  Understood the systems and the risks they present  Identified controls (fire or arc detection, procedures, disconnects)  Larger open issues: Sharing information and resources at BNL Implementing complete and consistent corrective actions Establishing standards for equipment design and maintenance 17

NFPA – E. Michael Saleski  Typical accelerator enclosure hardware does not meet standard  Time delay release with audible alarm may be an acceptable solution 18

Contractors' Internal Self- Assessment Programs that Meet ASO Requirements  BNL, ANL, ORNL, FNAL, TJNAF, SLAC, LBNL meet ASO requirements  Approaches vary 19

Human Performance Initiatives, ORNL and BNL - Sam McKenzie and Ray Karol  Human performance initiatives take several years to implement  Consultants and motivated employees should be involved in startup  Culpability schemes are useful  Error reduction in all business areas can be experienced, not just safety  HPI tools and training are maturing 20

Panel Sessions  What is the Appropriate Role of the Accelerator Safety Order?  Views of contractors and DOE were expressed  Contractors support the Order  Recent Accelerator Events and Lessons Learned  Modifications to RHIC after the CERN Event, J. Tuozzolo - Latent hazardous conditions at RHIC were discussed  Radioactivity release at Holifield, B. A. Tatum - Improvements to maintenance program, radiological surveillance program, SAD and emergency response were discussed 21