Information Systems Services Banner Super User Meeting 15 July 2008

Information Systems Services

Welcome and Introductions Dr Clive Souter, Banner Super User Group Chairman

Information Systems Services

SIMS Programme Update Peter Bindon SIMS Manager

Information Systems Services D r a f t

Information Systems Services

On-line Admissions System Enhancements Simon Maller, Head of Course Enquiries & Admissions Student Recruitment Team

Information Systems Services Background OLA service in operation since 2005 Competitor PG application services improving Mihel and Curtis reviews Identified a number of service enhancements

Information Systems Services Final enhancements to be delivered later this year: Clear sign posting of School/Faculty contacts Document upload SMS communication

Information Systems Services

Contact details: Simon Maller Ext: 33938

Information Systems Services

HESA – What Do I Care …? Andrew Mckie, Senior Planning Officer Academic Planning & Performance Office (APPO)

Information Systems Services HESA – What Do I Care …? My interest Outline of processes Relationships to Banner Example data-items, issues and impacts Our interest

Information Systems Services HESA – What Do I Care …? My interest Academic Planning & Performance Office is responsible for… The submission of the individual student record (ISR) return to HESA The allocation of HEFCE funding and tuition fee income for taught and research students The census date extract process, annual student numbers analyses and student number planning

Information Systems Services HESA – What Do I Care …? Outline of processes Aug 07Aug 08Dec 07Dec 08 HESA 0708 Activity over the standard year 01-Aug to 31-Jul HESES 07 Early statistics – likely activity Feb 09 HESES 07 Recreation Exercise using HESA Dec Census-date extract for RAM, SNS, IPE, etc. Discrepancies can lead to claw-backs Also used for other allocations (e.g. WP) 01-Aug Census-date extract to capture taught students in non-standard year

Information Systems Services HESA – What Do I Care …? Relationships to Banner Banner HESA extract HEFCE Performance Indicators HESA ISR League tables Data views Census Date extract HESES UniStats NSS Cohort NSS Results HEFCE Funding HESES Recreation Student Number Survey Integrated Planning Exercise ASMIP Analyses Internationalisation Non-continuation Strategy Map Balanced Scorecard Measures Resource Allocation Model FTE Loads

Information Systems Services HESA – What Do I Care …? Example data-items, issues and impacts Timeline Getting students registered by 1 December Closing off completed records Date-left and qualification awarded Highest qualification on entry Means the highest, not the most relevant was used as part of WP funding allocation now needed in view of ELQs – HEFCE will audit

Information Systems Services HESA – What Do I Care …? Example data-items, issues and impacts Contact details and postcodes NSS target population Mobile numbers, and postal addresses Postcodes carry WP implications in view of low participation neighbourhoods Programmes, Modules and the JACS subject coding frame The ‘subjects’ by which external results are presented by

Information Systems Services HESA – What Do I Care …? Our interest Data entered into Banner is used for far more than just day-to-day Banner operations The importance of entering as full and accurate information as possible cannot be over-emphasised Data entries in the Banner system contribute to both the internal and external statistical pictures of the University and as such impacts upon the University meeting its own strategic aims

Information Systems Services

Banner Integrated Classification Tool Carol Winning, Examinations Manager, Central Student Administration Andrew Amies-King, Business Analyst, SIMS Team

Banner Integrated Classification Tool WHAT STAGE HAVE WE REACHED IN THE DEVELOPMENT OF THE CLASSIFICATION TOOL?  FINAL PILOT COMPLETED JUNE 2008  GOING LIVE - SEPTEMBER 2008

Banner Integrated Classification Tool WHAT DOES THE CLASSIFICATION TOOL LOOK LIKE? SWADCLT has five tabs:  PROGRAMMES  COHORT SUMMARY  STUDENT - MODULE RESULTS  STUDENT - TEST PAGE  STUDENT - AWARD PAGE

Banner Integrated Classification Tool  PROGRAMMES

Banner Integrated Classification Tool  COHORT SUMMARY

Banner Integrated Classification Tool  STUDENT – MODULE RESULTS

Banner Integrated Classification Tool  STUDENT – TEST PAGE

Banner Integrated Classification Tool  STUDENT AWARD PAGE

Banner Integrated Classification Tool  MAKING THE AWARD – 3 Methods Student Award Page Student Module Results Cohort Summary

Banner Integrated Classification Tool WHAT REPORTS CAN THE CLASSIFICATION TOOL PROVIDE? Sample Cohort Report NameStudent IdProgrammeESTS 1:1 Avg 1:2 Avg Best AvgCredits Rec. Award Final AwardBound Mit. Circs Student BA-FRENRE Student BA-FRENRE Student BA-FRENRE Student BA-FRENRE F DA0.45 Student BA-FRENRE Student BA-FRENRE Student BA-FRENRE Student BA-FRENRE Reports are generated from the Cohort Summary Tab  Cohort Report (below)  Broadsheet (attached)

Banner Integrated Classification Tool WHAT ARE THE NEXT STEPS?  Fine tuning between now and September  Training  Development of a Banner integrated tool to support progression  Part-time/mixed study classification needs – Fact-finding exercise

Banner Integrated Classification Tool Any Questions? ???

Information Systems Services

Banner User Forum Atika Hadi, Banner Trainer, SIMS Team

Information Systems Services Subscription Instruction document is available on the SIMS website Then click on the Training Documentation link Atika Hadi

Information Systems Services

Questions Dr Clive Souter, Banner Super User Group Chairman