Time Management

MANAGEMENT TIME: INTERACTION BETWEEN MANAGERS AND THE LEVELS MANAGER BOSS PEERSSELF SUBORDINATE DISCRETIONARY

SELF IMPOSED TIME SUB-ORDINATE DISCRETIONARY DISTRIBUTION OF A MANAGER’S SELF-IMPOSED TIME

SELF TIME MORE SUBORDINATE TIME MONKEY ON THE BACK SITUATION

MANAGER SUB DSUB CSUB BSUB A MANAGER PROBLEMS,DISCU SSIONS,LAUNCH, OBJECTIVES IMPOSING FINAL DECISION ON MANAGER WHERE IS THE MONKEY?

The manager has still a minimum of 60 monkeys in a 5 day week, when we assume the 4 subordinates are very considerate. The manager, at the end of the week, is in the order of chaos having no idea from where to start first. Inside his office the poor manager is juggling with monkeys where outside his subordinates are stating him incompetent. Who is working for whom??

Comes to office with firm determination to tackle all monkeys Opens window sees the nearest golf course where his subordinates are playing GOLF!!! Finally understands what he has done and what he has to do? Runs back home –enjoys weekend with the family !!!SATURDAY!!!

Manager decides to get rid of the monkeys he is carrying on his back and transferring them back to the subordinates He will get more DISCRETIONARY TIME as he teaches his subordinates how to take care and feed their own monkeys WHAT MANAGER DECIDES?

MONDAY The manager arrives at the office a little late while the subordinates wait for him Calls for meeting The subordinates are called one by one and they try to figure out a situation where the monkey is transferred back to subordinates back Around 11:00 AM The manager now realizes that he no longer has any MONKEY ON HIS BACK and they will only come to him by appointment. THE “D” DAY

Manager makes it clear to his subordinates that at no time their monkey will be on his back. When they will come with their individual monkeys to him they will also leave it Suggestions and help can be taken but only by appointment And he will not make any move alone, that is at no time the work will wait for his decision. STRATEGY APPLIED

T he whole game is about INITIATIVE that is the manager has to inculcate in his subordinates to take initiative i.e. feed and take care of their monkeys themselves. B ecause as soon as the manager takes initiative the monkey jumps on his back and his discretionary time flies out of the window WHAT THIS ANALOGY DERIVES: Transferring The Initiative

Lowest initiative Manger should discourage this initiative Wait until told Should also avoid this one Ask what to do Can be applied as it gives control over other imposed time Recommend, then take resulting action Comparatively more favorable than the previous one as it prevents collection of monkeys Act, but advice at once Highest initiative Enable subordinates to learn “completed staff work” Act on own, then routinely report THE ANATOMY OF MANAGERIAL INTIATIVE Managers can exercise following 5 degree of initiative:

RULE I Monkeys should be dealt with immediat ely RULE II The number of monkeys should always be less than the maximum handling capacity RULE III Monkeys should only be attended by appointm ent RULE IV Meeting with every monkey should be through telephone or face to face RULE V Every next appointm ent should be fixed in the current meeting CARE and FEEDING MONKEYS

Only self imposed time is flexible Self imposed time is bifurcated and most of the time is consumed by subordinates Subordinate time should be minimized by keeping their monkeys on their back Develop the art of taking initiative among the subordinates Follow rules while handling monkeys CONTROL OVER TIME and CONTENT

As the manager realizes that subordinates should feed their own monkeys, they try to empower their subordinates first. Managers should also learn to trust his subordinates. Empowering subordinates’ time allows manager more discretionary or free time which he can allocate according to his requirements and flourish his career. RESULT: MORE DISCRETIONARY TIME

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