Presentation to the Portfolio Committee of Higher Education and Training 14 August 2013 QCTO presentation to Portfolio Committee 14 August

Establishment The Skills Development Act (SDA) as amended in 2008 provided for the establishment of the Quality Council for Trades & Occupations The Higher Education Laws Amendment Act, passed 7 December 2012, permitted the QCTO to appoint staff to execute its mandate - Interim staffing arrangements put into place QCTO listed as Schedule 3A Public Entity 31 December 2010, effective retrospectively from 1 st April 2010 Permanent staffing, CEO and six Deputy Directors took place 1 April 2012 QCTO presentation to Portfolio Committee 14 August

Mandate Both the NQF and SDA Acts set out the QCTO Mandate, which is Design and develop occupational standards and qualifications Establish and maintain occupational standards and qualifications Ensure the quality of occupational standards and qualifications Promote the objectives of the National Qualifications Framework QCTO presentation to Portfolio Committee 14 August

Situational Analysis in Comparison National Matters Economic factors — Skills shortage national priority — NDP provides for 20 yr planning horizon — Infrastructure development in initial stages of development Economic factors —Skills shortage national priority —NDP provides for 20 yr planning horizon —Planning for skills training as part of infrastructure development well advanced QCTO presentation to Portfolio Committee 14 August

Situational Analysis in Comparison National Matters Legislation —Green Paper produced and comments received —Determination of Sub- frameworks (Gazette 36003) published —SETA Grant Regulations (Gazette 35940) published Legislation —White Paper preparation in progress —QCs required to submit advice to Minister relative to his comments and instructions in Gazette —QCTO allowed to make funding submissions as per the regulations and instructions from the Skills Branch QCTO presentation to Portfolio Committee 14 August

Situational Analysis in Comparison National Matters Social Factors —Negative public perception of acquiring occupational qualification versus academic qualification Technological Factors —Career Advisory Service of SAQA continues to unfold —National Career Advice Portal developed (portal explains career paths for all occupations) Social Factors —Government and SAQA focus on improving the image of occupational qualification Technological Factors —Continued growth and development of Career Advisory Service and National Career Advice Portal QCTO presentation to Portfolio Committee 14 August

Situational Analysis in Comparison Organisational Matters Human Resources —CEO & 6 Deputy Directors first permanent employees hired at 1 April 2012 —Senior Management team in place November Human Resources —Hiring of permanent staff a key focus with particular attention to Corporate Services and Governance staff in order to provide operational support needed for core business to operate —At current funding level can only fill 32 of the 46 posts on organogram QCTO presentation to Portfolio Committee 14 August

Situational Analysis in Comparison Organisational Matters Finance —Unspent funds at a high level as filling of a number of permanent posts did not commence until September 2012 —Limited staff capacity had negative impact on ability to spend —Delays of DHET SCM system was outside control of QCTO (policies which were designed for large org, not suitable for QCTO) Finance —Expect much higher levels of spending due to staff appointments and implementation of QCTO’s own Supply Change Management Policy and bid committees —Improved source of funding for quality assurance functions due to proclamation of SETA Grant Regulations QCTO presentation to Portfolio Committee 14 August

Situational Analysis in Comparison Organisational Matters Systems —MIS virtually non-existent —Development and documentation of operational processes and procedures underway Systems —Director of IT engaged 1 June 2013 —Development of processes and procedures for the development of qualifications to be completed —Development of processes and procedures as well as policies for other areas will receive significant attention QCTO presentation to Portfolio Committee 14 August

Situational Analysis in Comparison Organisational Matters Marketing & Communication —General public’s knowledge of QCTO limited, major marketing activities (newsletter and branding) and work with the QCTO to a small audience Marketing & Communication —General public made aware of QCTO through participation in other entities’ and organisations’ road shows, participation in conferences —Own series of national road shows planned —Extensive engagement with stakeholders as QCTO executes its mandate (qualification development) QCTO presentation to Portfolio Committee 14 August

Situational Analysis in Comparison Organisational Matters Governance —Council expertise and experience in place —Following committees in place Exco Audit and Risk Qualifications Assessment and Accreditation Finance Governance —Council and Committees active —Qualifications Committee’s productivity increased due to standardisation of processes and tools to evaluate qualifications QCTO presentation to Portfolio Committee 14 August

Strategic Plan and Annual Performance Programme Strategic Outcome Oriented Goals 1.Effectiveness and Efficiency 2. Access, Success and Progression 3. An Improved NQF Landscape QCTO presentation to Portfolio Committee 14 August

Strategic Plan and Annual Performance Programme Strategic Plan Overview Two Programmes 1.Administration (Strategic objective for Strategic Goal 1) 2.Occupational Qualifications Management (Strategic objective for Strategic Goals 2 & 3) QCTO presentation to Portfolio Committee 14 August

Strategic Plan and Annual Performance Programme Strategic Plan Overview (continued) Programme 1—has 6 sub programmes Programme 2—has 3 sub programmes QCTO presentation to Portfolio Committee 14 August number of Strategic objectives for programmes 3026 Targets4947

Strategic Plan and Annual Performance Programme Programme 1 Administration The purpose is to ensure effective & efficient corporate services, corporate governance, strategic management, secretariat service to the QCTO Council and selected committees and management of appeals QCTO presentation to Portfolio Committee 14 August

Strategic Plan and Annual Performance Programme Sub programme 1: CEO/Governance, Strategy, Secretariat Services and Appeals QCTO presentation to Portfolio Committee 14 August Performance indicator estimate Mitigation13-14 estimate Risk mgt strat updated and implemented Dev. & implement Risk Strat --Not achieved Make use of DHET strat via MoA. Have dev Risk Strat 31 Dec Risks monitoredNew risk register dev.-- Achieved Quarterly

Strategic Plan and Annual Performance Programme Sub programme 1: CEO/Governance, Strategy, Secretariat Services and Appeals (continued) QCTO presentation to Portfolio Committee 14 August Performance Indicator estimateMitigation13-14 estimate Adhere to Public Entity Calendar Docs required submitted on time—Achieved Docs required submitted on time Number of Council meetings 4 Achieved4

Strategic Plan and Annual Performance Programme Sub programme 2: Financial Management QCTO presentation to Portfolio Committee 14 August Performance Indicator estimate Mitigation13-14 estimate Develop plan for PFMA & Treasury policy implementation Draft plan developed— Achieved Council state list of polices to be developed for the specified period Develop plan Supply Chain Mgt policy, procedures and systems Draft plan to function independentl y—Achieved Policy approved

Strategic Plan and Annual Performance Programme Sub programme 3: Human Resources Management (cont’d) QCTO presentation to Portfolio Committee 14 August Performance Indicator estimateMitigation13-14 estimate Number of planned posts filled 34 Not achievedCorp. Services Chief Dir. hired Nov Number of HR mgt policies, procedures & systems developed Draft plan developed to operate independently— Achieved Council state list of polices to be developed for the specified period

Strategic Plan and Annual Performance Programme Sub programme 3: Human Resources Management (continued) QCTO presentation to Portfolio Committee 14 August Performance Indicator estimate Mitigation13-14 estimate % staff inducted100% —Not Achieved HR staff member hired 100% % staff attend capacity building 10% — Achieved 10%

Strategic Plan and Annual Performance Programme Sub programme 4: Information Technology QCTO presentation to Portfolio Committee 14 August Performance Indicator estimateMitigation13-14 estimate % completion of Master Plan 100% — Not Achieved Director IT 1 June % % website complete 100% — Not Achieved Director IT 1 June %

Strategic Plan and Annual Performance Programme Sub programme 5: Marketing and Communication QCTO presentation to Portfolio Committee 14 August Performance Indicator estimateMitigation13-14 estimate Number of events exhibited at 4 — Exceeded4

Strategic Plan and Annual Performance Programme Programme 2 Occupational Qualifications Management The purpose is to ensure availability and currency of authentic qualifications and part qualifications for trades and non-trade occupations on the OQSF; to ensure a quality assurance environment that is fair, effective and efficient in relation to accreditation, assessment and certification of qualifications for trades and non-trade occupations; and to manage an effective and efficient engagement strategy for the advancement of NQF objectives with stakeholders. QCTO presentation to Portfolio Committee 14 August

Strategic Plan and Annual Performance Programme Sub programme 1: Occupational Qualifications Development and Review QCTO presentation to Portfolio Committee 14 August Performance Indicator estimateMitigation13-14 estimate % of policies to develop determined by Council Council state list of polices to be developed for a specified period — Achieved 2 polices developed Turn-around time for submission to SAQA 6 weeks — Not Achieved Committee requested revision 6 weeks

Strategic Plan and Annual Performance Programme Sub programme 1: Occupational Qualifications Development and Review (continued) QCTO presentation to Portfolio Committee 14 August Performance Indicator estimate Mitigation13-14 estimate Finalise Sub- framework policy Analyse public comments of draft policy- Achieved Policy finalised and approved by Council Number of new applications received 140 — Exceeded 140

Strategic Plan and Annual Performance Programme Sub programme 1: Occupational Qualifications Development and Review (continued) QCTO presentation to Portfolio Committee 14 August Performance Indicator estimate Mitigation13-14 estimate Number of qualifications recommended to SAQA 60 — Not Achieved Standardised processes and tools 70 Number of monitoring and evaluation reports 25 — Achieved 25

Strategic Plan and Annual Performance Programme Sub programme 2: Occupational Qualifications Quality Assurance QCTO presentation to Portfolio Committee 14 August Performance Indicator estimateMitigation13-14 estimate Polices adopted by Council Council state list of policies to be developed for a specified period Achieved 11 policies to be developed Completion of guidelines to operationalise policies 00

Strategic Plan and Annual Performance Programme Sub programme 2: Occupational Qualifications Quality Assurance QCTO presentation to Portfolio Committee 14 August Performance Indicator estimate Mitigation13-14 estimate Assessment & moderation system developed & implemented Assessment & moderation system developed— Not Achieved Policy approved fast track procedures Assessment & moderation system implemented by Sept 2013 Number of AQP assessment systems evaluated to be valid 15—Not Achieved Improve processes for evaluating qualifications 20

Strategic Plan and Annual Performance Programme Sub programme 2: Occupational Qualifications Quality Assurance (continued) QCTO presentation to Portfolio Committee 14 August Performance Indicator12-13 estimate Mitigation13-14 estimate System for provider and program accreditation developed and implemented System developed — Achieved System implemented At least one provider accredited per new qualification registered 60 — Not achieved Increase the number of qualifications registered 70

Strategic Plan and Annual Performance Programme Sub programme 2: Occupational Qualifications Quality Assurance (continued) QCTO presentation to Portfolio Committee 14 August Performance Indicator estimate Mitigation13-14 estimate Number of historically registered qualifications managed Exceeded 1000 number of reduced historically registered qualifications 200—Not Achieved Team organised to review and handle the matter 500

Strategic Plan and Annual Performance Programme MTEF BUDGET 2013/14 – 2015/16 QCTO presentation to Portfolio Committee 14 August /14 (R’000) 2014/15 (R’000) Projection 2015/16 (R’000) Projection REVENUE Original Allocation – DHET GrantR21,412R22,717R23,762 Additional amount allocated by NT for Compensation R335R450R1,745 Revised AllocationR21,747R23,167R24,348 Plus Approved Roll – over fundsR7,526-- TOTALR29,273R23,167R24,348 NSF FundingR900-- TOTALR30,173R23, 167R24,348 Surplus funds from Audited AFS 2012/13 (Approval not yet received from National Treasury) R5,354-- SETA GrantR15,428R28,500 TOTALR50,955R51,667R24,348

Strategic Plan and Annual Performance Programme MTEF BUDGET 2013/14 – 2015/16 QCTO presentation to Portfolio Committee 14 August /14 (R’000) 2014/15 (R’000) Projection 2015/16 (R’000) Projection EXPENDITURE CompensationR17,286R17,195R17,205 Goods and ServicesR10,723R5,068R5,844 Capital ExpenditureR1,264R772R700 TOTALR29,273 NSF FundingR900-- TOTALR30,173R23, 167R24,348

33QCTO presentation to Portfolio Committee 14 August 2013