Big Deals: Where do we go from here? ALCTS Continuing Resources Section College & Research Libraries Interest Group Beth Bernhardt Electronic Resources Librarian / UNC Greensboro

UNC Greensboro Carnegie Classification – Doctoral Intensive Univ. I FTE is 18,500 Collection –2.8 million items (books, gov docs & microforms) –42,666 journals in Journal Finder –400+ electronic databases

Cuts $300,000 for books $240,000 for Journals $130,000 for databases Really bad budget news

Cuts $296,000 for Books $260,000 for Journals $232,000 for Databases $268,500 Other TOTAL $1,056,500 Really Really Bad Budget News

Started with some of the smaller big deals IOP – canceled the deal and subscriptions for 2012 –260 uses –Cost for packages $14, –Cost per use $57.42

Another small deal Royal Society of Chemistry packages B and J –360 uses –Cost for packages $30,550 –Cost per use $84.86 Worked with Chemistry Department to cancel this package.

A Bigger Deal LWW – Total Access Collection - In $47,000 - In $92,000 Can’t sustain this type of increase

LWW Total Access Looked at the usage statistics for each title Looked at subject collections available and titles included in them Identified titles to subscribe to in the top 50. –Criteria to identify titles that had a cost per use less than $17 Identified titles with an Impact factor of 3 and over with a cost per use under $25.00 Spreadsheet

Strategy for implementing Used data driven information with multiple criteria Met with subject liaisons affected by the cuts Liaisons sent information to departments for input. Departments to make recommendations, but library made the final decision.

A Big Deal Choose to cancel Sage Premier Deal Why Sage: – more bang of our buck Paying Sage $154,000 Because the way the deal was structured our up charge was around $70,000 (they said our Subject Collections we had purchased in the past would be part of our Spend)

Strategy for Implementing Cuts Identified out of the top 100 titles, most titles clustered around 4 subject collections. These 4 subject collections were purchased. Then to keep our promise to cut 50% of cost we chose the $15,300 worth of titles from the top used journals Had meetings with the subject liaisons. Departments were told about cuts and had a chance to swap titles out if they wanted. Spreadsheet

The deals we cut all came down to money Both RSC and IOP- Costs per use too high and titles were expensive LWW – Cost for the collection doubled in 5 years. Sage – The way they setup the deal we were able to save the most money by cutting them.

Next Looking at all other big deals in the first months of Analyzing usage for all big deals. We will use usage data and Impact factors to make decisions. Look at costs per use. See what Subject Collections are available See what Pay Per View options might work

Thank you Beth Bernhardt Electronic Resources Librarian / UNC Greensboro