Personnel Management. Proposal Requirements A budget for personnel costs is required for all proposals regardless of the type of proposal being madeA.

Slides:

Advertisements

Similar presentations

Common Mistakes When Documenting Time and Attendance.

Advertisements

Effort Reporting: Total Professional Activity vs. Institutional Activity.

Time and Effort Reporting

CENTRALIZED PERSONNEL PLAN

Types of Cost Sharing Mandatory: When the sponsor stipulates that cost sharing or matching funds are required as a condition of receiving an award. Specifically.

MARCH 26,2013 PRE-AWARD MATTERS THAT AFFECT POST-AWARD COMPLIANCE MODULE SERIES 3, SESSION III AAPLS (APPLICANTS & ADMINISTRATORS PREAWARD LUNCHEON SERIES)

Documentation, Cash & In-Kind Match. Session Objectives Gather information on proper documentation Allowable, allocable & reasonable costs Gain knowledge.

University of Massachusetts - Dartmouth February 17, 2011 EFFORT REPORTING.

Business and Fiscal Officers Meeting – 9/21/10 Presented by: Glen Jones, Director Post-Award Research and Sponsored Programs.

Effort Training Part I Why is it so much effort? Office of Sponsored Programs July, 2011.

Grants “Hot Topics” Effort Certification Effort Reporting is the only means that the Federal Government has to verify that salary dollars were charged.

Effort Reporting –Rising Above the Challenge.  OMB Circular A-21 Cost Principles for Educational Institutions  OMB Circular A-110 Uniform Administrative.

Salary Cap.  Salary cap is the difference between what is charged and the cap which is allowed by NIH Example (FY): PI Salary: $250,000NIH Cap (2011):

Effort Certification Date Presenter. 2 New fiscal policy coming soon Existing fiscal policy FI0205 –About 2 paragraphs about effort just isn’t enough.

KEYS TO SUCCESS NCURA Region IV Spring Meeting April 27 – 30, 2014 © 2014 National Council of University Research Administrators Effort Certification and.

Successful Navigation of NIH Salary and Graduate Student compensation caps Kamala Upadhyaya, Donald Hammer and Elizabeth Richardson

Office of the Vice President for Research N ORMAN C AMPUS AND N ORMAN C AMPUS P ROGRAMS AT OU-T ULSA Subpart E Cost Principles Compensation – Personal.

Effort Reporting What is it and how is Effort determined? Presented by Sponsored Programs Accounting.

Effort Reporting and PARs What You Need to Know Before You Sign Your PAR January 24, 2013 Maja Marjanovic Director, Sponsored Programs.

Overview of Labor Distribution, Certification Reporting and Management Reports Presented by: HRS/Payroll Staff January 7, 2009 Professional Development.

Payroll Distribution Confirmation Report Training June / July 2003.

OMB Circular A-21 Cost Principles for Educational Institutions.

Financial Policies Training: Effort Reporting on Sponsored Projects (2.1.21) Effective Date: July 1, 2009.

1 New York University School of Medicine Time and Effort Certification Training 2007.

Effort Certification Reporting System (ECRS) University of North Texas Health Science Center.

Fiscal Compliance Why it matters… University of Delaware.

If the funder provides specific guidelines related to format or contents of your budget… FOLLOW THEM! Otherwise, your proposal may not make it out of.

HOW TO WRITE A BUDGET…. The Importance of Your Budget Preparation of the budget is an important part of the proposal preparation process. Pre-Award and.

Proper Management of Federal Grants – Support for Salaries and Wages or Time & Effort Reporting 1.

EAST CAROLINA UNIVERSITY OFFICE OF GRANTS AND CONTRACTS Effort Reporting System Departmental Coordinator Training Updated 01/11/2012.

Time and Effort Reporting for Federal Grants Presentation for Private Investigators By: The Grant Accounting Office PI’s are required to verify that they.

“Grants Boot Camp” Workshop Series January 9, 2014 Creighton University Sponsored Programs Administration 2500 California Plaza, Omaha, NE  Phone:

Hartford Hospital Research Institute Time and Effort Reporting Prepared By: HHC Office of Compliance, Audit and Privacy Angelo Quaresima, Research Compliance.

Effort Reporting: Back to the Basics NCURA FRA 2013 New Orleans Patrick Fitzgerald Associate Dean for Research Administration Harvard University Faculty.

Effort Reporting Understanding the Effort Certification Process.

Cost Principles provide guidance for determining eligible costs and whether those costs are direct or indirect. Outlined in detail in OMB Circular A-21.

SBIR Budgeting Leanne Robey Chief, Special Reviews Branch, NIH.

New NSF Awardee Checklist Requirements: WHY? November 19, 2014 joyce y. JOHNSON POST-AWARDS COORDINATOR OFFICE OF SPONSORED PROGRAMS.

Proposal Budget Building Part II of II CALS Research Division Julene Gaspard Meredith Luschen Becky Bound September 16, 2008 Website:

Quality Research Administration Meeting May, 2012.

U.S. DEPARTMENT OF LABOR EMPLOYMENT AND TRAINING ADMINISTRATION ARRA GREEN JOB AND HEALTH CARE / EMERGING INDUSTRIES NEW GRANTEE POST AWARD FORUM JUNE.

Let’s Talk Cost Sharing Sherrelle Vaughn Sponsored Programs Accounting and Reporting July 17, 2012.

SANDRA WILLIAMS Office of Sponsored Programs. Effort and Effort Reporting Effort is defined as the amount of time spent on a particular activity. It includes.

Time and Effort Reporting Erick Akins Title III Director St. Philip’s College.

Prepared by the Office of Grants and Contracts1 The Basics of Grants Administration.

Universal Budget Spreadsheet Kimberly Fahey Senior Grants and Contracts Specialist Sponsored Programs Office 1.

Title I Administrative Meeting September 30, 2010.

MAY 10, 2011 SESSION 6 OF AAPLS – BUDGET PREPARATION & IMPLICATIONS OF COST SHARE APPLICANTS & ADMINISTRATORS PREAWARD LUNCHEON SERIES Module C: Budget.

Kuali Financial Systems – Financial Administrator Development Series - October, 2006 Indirect Cost Facilities and Administrative (F&A) Costs.

Effort Reporting: Time for Discussion Casey J. Murray September 15, 2004.

Budgets 101 Tina Cunningham, CRA

TIME AND EFFORT NEW FLEXIBILITY GUIDELINES. ALLOCATING PAYROLL COSTS: TIME DISTRIBUTION Rules set out in OMB Circular A-87  Must demonstrate that employees.

KEYS TO SUCCESS NCURA Region IV Spring Meeting April 27 – 30, 2014 © 2014 National Council of University Research Administrators Managing Faculty Appointments.

OMB Circular A-122 and the Federal Cost Principles Copyright © Texas Education Agency

EFFORT CERTIFICATION AND THE PERSONNEL ACTIVITY REPORT WHY AND HOW.

Developing Fringe Benefit Rates What Do These Rates Include? MECA/SECA/WECA 2007 Conference on College Cost Accounting Atlanta, Georgia October 4, 2007.

12/11/20071 Indirect Cost Study Facilities and Administrative (F&A) Costs Indiana University Sally Link Cost Accounting Manager Financial Management Services.

DISTRICT AUDITING UPDATE INDIRECT COST AND TIME DISTRIBUTION Melissa A. Austin, Audits Manager SC State Department of Education Office of Finance District.

Matt Irwin, Research Administrator Tiffany Barnes, Financial Administrator Michelle Melin-Rogovin, MA, Associate Director, Research Admin.

Road Map to Effort Reporting Thursday, January 12, 2012.

Effort 101. Effort Theory Review –Why Certify Effort –Audits –Select Definitions –Effort Management –Effort Certification –Risks of Non-Compliance.

Texas Tech University Effort Reporting Basics. Effort Defined Effort is the portion of time spent on a given professional activity and expressed as a.

Department of Microbiology, Immunology, & Molecular Genetics Faculty Meeting June 10, 2016 Susan Stark Manager, COM SRAS Mary Gay Whitmer Pre-Award Manager,

Effort Reporting Basics

Effort Reporting Principles Fall, 2007

EFFORT REPORTING TRAINING

Office of Sponsored Programs & Research

University of Pittsburgh

University of Pittsburgh

University of Pittsburgh Research Administration Forum

Presentation transcript:

Personnel Management

Proposal Requirements A budget for personnel costs is required for all proposals regardless of the type of proposal being madeA budget for personnel costs is required for all proposals regardless of the type of proposal being made Use base salary for salary projectionsUse base salary for salary projections

OMB Circular A-21 Cost principles for Educational InstitutionsCost principles for Educational Institutions Section J.8 – General Provisions for Selected Items of Cost; Compensation for Personal ServicesSection J.8 – General Provisions for Selected Items of Cost; Compensation for Personal Services

OMB Circular A-21 Compensation for personal services covers all amounts paid currently or accrued by the institution for services of employees rendered during the period of performance under sponsored agreements.Compensation for personal services covers all amounts paid currently or accrued by the institution for services of employees rendered during the period of performance under sponsored agreements. These costs are allowable to the extent that the total compensation to individual employees conforms to the established polices of the institution, consistently applied, and provided that the charges for work performed directly on sponsored agreements and for other work allocable as F&A costs are determined and supported as provided in this circular.These costs are allowable to the extent that the total compensation to individual employees conforms to the established polices of the institution, consistently applied, and provided that the charges for work performed directly on sponsored agreements and for other work allocable as F&A costs are determined and supported as provided in this circular.

Plan-Confirmation Method As outlined in OMB A-21, UAMS uses the Plan- Confirmation Method for payroll distributionAs outlined in OMB A-21, UAMS uses the Plan- Confirmation Method for payroll distribution Distribution of salaries and wages is based on budgeted, planned, or assigned work activity, updated to reflect any significant changes in work distribution.Distribution of salaries and wages is based on budgeted, planned, or assigned work activity, updated to reflect any significant changes in work distribution. PA40 – payroll distributionPA40 – payroll distribution Time and Effort – payroll confirmationTime and Effort – payroll confirmation

NIH Grants Policy Statement Institutional Base Salary Definition - “The annual compensation paid by an organization for an employee’s appointment, whether that individual’s time is spent on research, teaching, patient care, or other activities. Base salary excludes any income that an individual is permitted to earn outside of duties for the applicant/grantee organization. Base salary may not be increased as a result of replacing organization salary funds with NIH grant funds.”

NIH Grants Policy Statement Bonus Funds/Incentive Payments – “Allowable as part of a total compensation package, provided such payments are reasonable and are made according to a formal policy of the grantee that is consistently applies regardless of the source of funds.”

Personnel Management Tool Excel Spreadsheet listing each employee with their corresponding salary distributionExcel Spreadsheet listing each employee with their corresponding salary distribution Calculate the number of months of funding available for each grant within the fiscal yearCalculate the number of months of funding available for each grant within the fiscal year Calculate the number of months the employee’s salary is to be charged to the grantCalculate the number of months the employee’s salary is to be charged to the grant Calculate the percentage of effort required for the grantCalculate the percentage of effort required for the grant Calculate the total $ amount available for salary and fringesCalculate the total $ amount available for salary and fringes

Questions?