Tech Tuesdays Tuesday, September 4, 2001 File Management

Make a Folder; Don’t feel Older! Create folders and organize your documents in them! Why? Saves time when you’re trying to find a certain document, picture, etc.!

The Jackson 5 of File Mgmt.: Only put items on your desktop when you’re using them immediately; otherwise, put everything in folders in My Documents (found either on the desktop or in the c:/ drive on My Computer) or in your Mailbox in First Class. When roaming files equal ten or more, it’s time to make folders to store!

The Jackson 5 continues: Don’t be afraid to delete! What can you get elsewhere or don’t need again? Folders are not just one level! Put them inside each other! Make file and folder names meaningful. The more specific, the better!

Roll up your sleeves… Log on to First Class. Open up your Mailbox (don’t groan!). Go to File>New>New Folder. A folder icon should appear among your messages. Just type right over the words New Folder and rename it something significant.

Are you having fun yet? Now, left click and hold the button down on one of your messages. Drag the above message to your new folder. Once the folder is highlighted, you can release the button! Repeat the process for as many folders as you need!

More fun in First Class… Delete some junk: just click on an extraneous message, hit BACKSPACE, then ENTER, and it’s gone! Folders in Folders: Do you have a folder named Lower School and want another folder inside it named From Mike? Just create both folders, name them, and drag From Mike into Lower School.

Organizing Word, Excel, etc. On your home or classroom pc, go to My Documents (inside the c:/ drive within My Computer). Drag any documents off of your desktop and into My Documents. Now create folders by going to File>New>Folder and naming them.

More on files in Word, etc.: Now, drag all documents in My Documents into one of your many folders within it. Remember Jackson Rule #2 in File Management. Delete any unwanted files by right clicking on each, left clicking Delete, and hitting Enter.

You Have Done It!! Now, doesn’t that look much better? Homework: Look at slides 8 and 9 and clean up your non- First Class stuff! Next week? Thawing a Frozen Computer!