Automated Export System Common Reporting Questions San Antonio, TX May 31, 2000

AES Exemption Statement n Proper Exemption Reporting can keep your shipments from being delayed n Clear and Complete on “the first page of the BOL, AWB or Other Loading Documentation for carrier use, or the Carrier Outbound Manifest” n FTSR #168 and #168 Appendix 1 on the WEB

AES Exemption Statement n No difference between Option 2 and Option 3 Exemptions n NDR AES Filer ID - Shipment Reference # Example: NDR AES HOU12345 n Option 4 - Get the Exporter ID Right!!! n NDR AES4 Exporter ID - Filer ID Example: NDR AES

Foreign Entity as Exporter n When the Foreign Entity is in the U.S. at the time of Export n Passport, VISA or Border Crossing Number n Do not use the Foreign Entity ID if the EIN, SSN or DUNS is known

Port of Exportation n Ports reported in AES must match against the Port of Exportation (Schedule D) n Only Ports valid for Export can be Reported n Port of Exportation must be valid for certain Methods of Transportation n Ports of Exportation (Schedule D) on the WEB

Port of Exportation Port Name State AES Ves Air Rail RoadFix 2301 BROWNSVILLE, TX________ TX Y ____ Y Y Y Y N 2302 DEL RIO, TX____________ TX Y ____ N N Y Y N 2303 EAGLE PASS, TX_________ TX Y ____ N N Y Y N 2304 LAREDO, TX_____________ TX Y ____ N Y Y Y N 2305 HIDALGO,TX_____________ TX Y ____ N Y Y Y N 2307 RIO GRANDE CITY, TX____ TX Y ____ N N Y Y N 2308 SAN ANTONIO, TX________ TX N ____ N N N N N 2309 PROGRESO, TX___________ TX Y ____ N N Y Y N 2310 ROMA, TX_______________ TX Y ____ N N Y Y N 2382 MIDLAND INTER AIRPORT_ TX N ____ N N N N N 2393 BROWNSVILLE-CARTAGE TX N ____ N N N N N

SCAC/IATA & Carrier Names n SCAC or IATA must represent the name of the carrier moving the cargo out of the country n In AES - The Carrier Name should match the SCAC or IATA n Unknown SCAC/IATA must be used only when there is no code issued for the carrier. u *M (99M) - FOR MEXICAN TRUCKS ONLY u *F (99F), *C (99C), *U (99U) - FOR UNKNOWN AIR ONLY u UNKN - FOR UNKNOWN VESSEL ONLY

HS/Schedule B Classifications n Download the current Classification Schedules from the WEB n Remove HTS Numbers Invalid for Export u 168 total u Perch u Seeds n Codes can only be used for American Goods Returned from Puerto Rico

Responding to Census Error Messages Code Message Type Severity Create Date _ 8H1 VERIFY - VAL/QUANT 1 OUT OF RANGE HIGH__ Y_ I _ 8H2 VERIFY - VAL/QUANT 2 OUT OF RANGE HIGH__ Y_ I _ 8L1 VERIFY - VAL/QUANT 1 OUT OF RANGE LOW___ Y_ I _ 8L2 VERIFY - VAL/QUANT 2 OUT OF RANGE LOW___ Y_ I _ 8PI VERIFY-IMPRB COMMODITY FOR FIXED TRNSPRT Y_ I _ 8QR VERIFY - QUANT RELATION OUT OF RANGE____ Y_ I _ 8Q1 WARN ERR - QUANTITY 1 EXCEEDS MAXIMUM___ Y_ W _ 8Q2 WARN ERR - QUANTITY 2 EXCEEDS MAXIMUM___ Y_ W _ 8SO VERIFY - OTH MOT SWT TOO HIGH FOR COMMOD Y_ I _ 8SR VERIFY - RAIL SWT TOO HIGH FOR COMMODITY Y_ I _ 8ST VERIFY - TRCK SWT TOO HIGH FOR COMMODITY Y_ I _ 8SW WARN ERR - SHIP WEIGHT EXCEEDS MAXIMUM__ Y_ W

Responding to Census Error Messages n DO NOT Disregard but VERIFY and take corrective action n Census parameters can be changed n Significant amounts of Census Errors under one HS/B Number must be reported to your Census Representative n Provide Filer ID, Shipment and Line Number, HS/B Number, description and an Invoice

AES Software Evaluation n Census/Customs define AES certification requirements to all AES participants n Census/Customs provide mandatory edits to AES participants n AES participants retest if problems are determined with AES software

NEED HELP? Ask Questions or Comment, send an to: n Exemption Statements: #168 & #168 Amendment 1 census.gov/foreign-trade/regulations/index.html n Schedule B Download census.gov/foreign-trade/schedules/b/index.html n Option 4 Approved Exporters n List of HTS Numbers Invalid for Export census.gov/foreign-trade/aes/aes.html n Common Error Messages – Appendix A of AESTIR n Port of Exportation (Schedule D) – Appendix D of AESTIR n Mandatory Edits – Appendix Q of AESTIR customs.ustreas.gov/aes (click on technical documentation & AESTIR) n AES Public Meetings Presentations census.gov/foreign-trade/aes/aes-two.html (scroll to presentations)