Overview – Long-Term Substitute Teacher Request is utilized to request a long-term substitute teacher that is placed temporarily in a teaching position when a teacher is on leave. A long-term substitute teacher is required to have a minimum of a bachelor’s degree. Long-term substitute teachers work more than twenty (20) consecutive days but no more than ninety (90) consecutive days, for the same teacher and shall be paid an additional amount above the daily rate for degreed substitutes as stipulated in the current budget. On the 21 st day, the substitute teacher will be paid the long-term substitute teacher pay rate and this pay rate will be retroactive to the beginning of the assignment. **Please note: A long-term substitute teacher request will be submitted by the budget holder or designee for approval by the Director of Human Resources prior to the school paying the long-term substitute teacher rate of pay. Helpful Hints Please remember this request must be approved by the Director of Human Resources before a substitute teacher may be paid a long-term substitute teacher rate of pay. The school will receive a long-term substitute teacher agreement for the substitute teacher. At that time, the bookkeeper may enter the long-term substitute teacher rate of pay. Long-Term Substitute Teacher Request

Requisition Form 1 Initiate Personnel Requisition Form Budget Holder Approval End DHR Specialist Review/Edit Supervisor Approval? Supervisor Approval NO YES HR Temp Assignment Director of Human Resources Approval DHR Specialist Process/Generate Long-Term Sub Agreement Select Long Term Sub Enter Date Using Calendar Icon

2 Requisition Form Indicate name of teacher and Position the long-term substitute Teacher will be temporary assigned. Enter the school’s budget line. Enter candidate’s PID number and click “Verify PID” Long-Term Substitute Teacher Request

Requisition Form 3 Initiate Personnel Requisition Form Budget Holder Approval End DHR Specialist Review/Edit Supervisor Approval? Supervisor Approval NO YES HR Temp Assignment Director of Human Resources Approval DHR Specialist Process/Generate Long-Term Sub Agreement Supervisor Approval

4 Requisition Form Supervisor Approval Long-Term Substitute Teacher Request

Requisition Form 5 Initiate Personnel Requisition Form Budget Holder Approval End DHR Specialist Review/Edit Supervisor Approval? Supervisor Approval NO YES HR Temp Assignment Director of Human Resources Approval DHR Specialist Process/Generate Long-Term Sub Agreement Budget Holder Budget Holder Types Name

6 Budget Holder Long-Term Substitute Teacher Request Requisition Form

Long-Term Substitute Teacher Request Requisition Form 7 Initiate Personnel Requisition Form Budget Holder Approval End DHR Specialist Review/Edit Supervisor Approval? Supervisor Approval NO YES HR Temp Assignment Director of Human Resources Approval DHR Specialist Process/Generate Long-Term Sub Agreement HR Temp Assignment

8 Requisition Form HR Temp Assignment Long-Term Substitute Teacher Request

Requisition Form 9 Initiate Personnel Requisition Form Budget Holder Approval End DHR Specialist Review/Edit Supervisor Approval? Supervisor Approval NO YES HR Temp Assignment Director of Human Resources Approval DHR Specialist Process/Generate Long-Term Sub Agreement DHR Specialist Review / Edit

10 Requisition Form DHR Specialist Review / Edit Long-Term Substitute Teacher Request

Requisition Form 11 Initiate Personnel Requisition Form Budget Holder Approval End DHR Specialist Review/Edit Supervisor Approval? Supervisor Approval NO YES HR Temp Assignment Director of Human Resources Approval DHR Specialist Process/Generate Long-Term Sub Agreement Director of Human Resources Approval

12 Requisition Form Long-Term Substitute Teacher Request Director of Human Resources Approval

Long-Term Substitute Teacher Request Requisition Form 13 Initiate Personnel Requisition Form Budget Holder Approval End DHR Specialist Review/Edit Supervisor Approval? Supervisor Approval NO YES HR Temp Assignment Director of Human Resources Approval DHR Specialist Process/Generate Long-Term Sub Agreement DHR Specialist Process/Generate Long-Term Sub Agreement

14 Requisition Form Long-Term Substitute Teacher Request DHR Specialist Process/Generate Long-Term Sub Agreement

15 Long-Term Substitute Teacher Request Requisition Form DHR Specialist Process/Generate Long-Term Sub Agreement

16 Long-Term Substitute Teacher Request Requisition Form DHR Specialist Process/Generate Long-Term Sub Agreement