ORGANIZATIONAL STRUCTURE Angela P. White, Ph.D.

STRUCTURE BOARD of DIRECTORS Elected Directors Associate Directors OfficersCommittees PERSONNEL (Paid) PERSONNEL (Paid)VOLUNTEERS

DIRECTORS: POSITION DESCRIPTIONS b Local Citizens b Elected/Appointed b Term = 4 Years b No Salary b Common Goals and Objectives b Unique Goals and Objectives

Elected Directors b Elected in General Election. b ALL VA directors elected the same year. b Publish public notice in newspapers for District election coverage. b DCR n otifies SWCD of upcoming elections.

Appointed Directors b Two Appointed Directors, Non-Election Yr. VCE Agent VCE Agent At-large Appointed Director At-large Appointed Director b Procedure for Extension Agent Nominations. Nominations. b Forms DCR-DSWC (Nomination for Appointment) DCR-DSWC (Nomination for Appointment) (Director Info. Form) (Director Info. Form) (Oath of Office) (Oath of Office)

Associate Directors b Appointed to serve as ADVISORS & REPRESENTATIVES of the SWCD. b Should support conservation efforts. b No voting privileges. b Should provide their knowledge to the Directors. b Should serve on District committees and attend 75% of meetings. b Eligible for reimbursement for district-related expenditures.

Officers and Related Duties b Officer Elections – Annual b Chairman – Provides leadership, Conducts meetings, Appoints Committees. b Vice Chairman – Assists Chairman. b Secretary- Keeps official minutes, Maintains district files, Handles correspondence. b Treasurer - Oversees finances, Leads budget planning, Maintains records, & Presents financial statements to Board.

Committees b Annual appointments by Chairman. b Two Types – Standing & Ad Hoc b Standing Committees -Personnel -Budget & Finance -Technical -Education & Publicity b Ad Hoc Committees - Legislative - Legislative

Typical Office Structure – Personnel (Paid) TRADITIONAL  Administrative Assistant  Technical  Education Coordinator  Ag. Water Quality Specialist  Conservation Technician  Conservation Specialist CURRENT  District Manager  Conservation Specialist  Administrative Secretary  Conservation Technician (Ag. and/or Urban)  Education Specialist

Typical Office Structure Cont. b Federal and State Cooperating Agencies b Example = USDA Service Center Concept -NRCS (Natural Resources Conservation Service) -FSA (Farm Service Agency) - DCR (Department of Conservation & Recreation)

VOLUNTEERS b Program and Services Tool. b Recruitment. b Position Descriptions. b Volunteer Coordination.