Effective Presentation Guidelines

2 The two keys to a successful presentation are: Planning & Practice Planning & Practice Creating a Presentation

3 The more you PLAN and PRACTICE, the less nervous you will be. Creating a Presentation

4 The more you PLAN and PRACTICE, the more effective you will be. Creating a Presentation

5 When planning your presentation, consider: ResearchOrganizationTextGraphicsDelivery Creating a Presentation

6 Planning and writing your presentation should be given equal or more importance than the delivery. Creating a Presentation

7 Presentation Planning A good presentation has 3 elements: Opening Body Close

8 The Opening: Attracts attention States the learning objectives Provides a statement of relevance OPEN

9 Attention Getters: Greeting Brief synopsis Experience Question OPEN

10 Objectives: Inform the audience what they should be able to DO after your presentation! Restate, List, Describe, Delineate, etc. OPEN

11 BODY The Body Contains: The information your audience came hear! Should address all objectives!

12 In the Body: Make a distinct transition from the opening. Bring your audience to common ground. Structure content in a logical manner. Present new material in a planned sequence. BODY

13 CLOSE Summarize Review Key Points Questions & Answers

14 Strong introduction Strong introduction Effective transitions Effective transitions Forceful conclusion Forceful conclusion Necessary Ingredients

15 KISS Keep It Short and Simple! Effective Audiovisuals

And what about PowerPoint™?

17 What’s Wrong with This Slide Words, words, words, words, words, words, there are lots and lots of words and they are too small to read and they are very annoying to see on a slide and it is really hard to get your point across when you are saying you know and like and umm and hmm, and and and all those filler words we use to stall for time when all we need is some practice and we know our stuff and we need note cards to keep us on track but we never read from them or anything. It’s just a paragraph of text but I will read it all to you now since I don’tn think you can read and you have no idea what the main point of the slide is and why it is here but you have to sit and listen anyway. Words, words, words, words, words, words, there are lots and lots of words and they are too small to read and they are very annoying to see on a slide and it is really hard to get your point across when you are saying you know and like and umm and hmm, and and and all those filler words we use to stall for time when all we need is some practice and we know our stuff and we need note cards to keep us on track but we never read from them or anything. It’s just a paragraph of text but I will read it all to you now since I don’tn think you can read and you have no idea what the main point of the slide is and why it is here but you have to sit and listen anyway.

18 Rule of 7: For slides or overheads do not use more than 7 words on 7 lines Elements of a Good Presentation

19 Design & Graphics Fit the setting Fit the setting Support the message Support the message Wake the audience Wake the audience Are used sparingly Are used sparingly Elements of a Good Presentation

20 Delivery…are you: Energetic – enthusiastic? Energetic – enthusiastic? Paced? Paced? Using appropriate hand movements? Using appropriate hand movements? Elements of a Good Presentation

21 Follow the assignment guidelines Practice pronouncing the challenging words Practice pronouncing the challenging words Test the equipment before presentation day Test the equipment before presentation day Dress for success Dress for success Speak to the back of the room Speak to the back of the room Strategies for Success

22 Avoid filler words (ahhhs, umms, uhhhs, you know, like, right) Avoid filler words (ahhhs, umms, uhhhs, you know, like, right) Display positive body language Display positive body language Use effective gesturing Use effective gesturing Maintain good eye contact Maintain good eye contact Use visual aids correctly Use visual aids correctly Strategies for Success

23 Title Slide: Ten Words or Less! Effective Audiovisuals

24 Text Slides:  No more than seven words in width  No more than seven lines in height  Use bullet points!  Use graphs to present numerical info Effective Audiovisuals

25 Pie Charts:  Show parts making up the whole  Limit to seven wedges  Place labels outside of pie Effective Audiovisuals

26 Line Graphs:  Denote trends/changing relationships  Limit to 2 or 3 lines  Simplify scales Effective Audiovisuals

27 Photographs & Clip Art: People are visual creatures People are visual creatures People are emotional creatures People are emotional creatures Select art appropriately Select art appropriately When in doubt…leave it out! When in doubt…leave it out! Effective Audiovisuals

28  Do NOT put entire presentation on slides  Let EACH visual represent ONE idea  Visuals should be HORIZONTAL Effective Audiovisuals

29 When Giving The Presentation: Do NOT read text aloud Effective Audiovisuals

30 When Giving The Presentation:  ADD information and summarize  MONITOR audience verbal and non-verbal behavior  CLARIFY points; give real-life, practical examples  REMOVE visual when message is complete Effective Audiovisuals

10% of what we read 20% of what we hear 30% of what we see 50% of what we see and hear 70% of what is discussed with others 80% of what we experience personally 95% of what we teach someone else (William Glasser) We learn: