Board of Directors Introduction Part I Prepared by: Peter Monkhouse, PMP and Linda Vella, PMP May 24, 2003 / June 10, 2004

Overview Who are we? PMI Organization Governance and Responsibilities Board of Directors SOC Expectations What have we done? Current SOC Vision FY03 Business Plan Scorecard Strategic Planning Session - E. Murray

Who are We? Introductions Michael Flint, SVP Business / Secretary Shirley Kelly, VP Finance John Luchetti Peter Monkhouse, President Adrian Stetter Linda Vella, Past President Joanne Guamaer Colin Morris Brian Hill Katherine Cheung Maggie Bengino Paul Gabber, IS LIG Arie Avraham, IS LIG

Operational PMI Organization Members

PMI Speak Components = Chapters + SIGs + Colleges Chapters = Geographically based (207+52) SIGs = Specific Interest Group (31+6) Colleges = PMBoK Knowledge area application (2, Performance Management, Scheduling) ERVI = External Relations and Volunteer Involvement Committee LDEC = Learning Development and Excellence Committee MAG = Member Advisory Group Region = Collection of Chapters (15), SOC in Region 3 RM = Regional Mentor (Region 3 - Rita Read)

Governance Governance - n. fr. L gubernare, to steer, direct, guide The exercise of authority over functions of an organization to realize a mission (As a PMI Component your authority is granted by your members) The responsibility to be accountable for the actions and conduct of an organization

PMI-SOC Governance By-law General Meeting in the Fall Financial Audit Business Plan and Budget PMI Annual Survey Ontario Corporations Act as a ‘Not for Profit’ Organization SOC Policies

Responsibilities of an Effective Board Determine the component’s mission and vision Ensure effective, component strategic planning Ensure adequate resources Manage resources effectively Plan and monitor the component’s programs and services Enhance the component’s public image Assess the board’s own performance

SOC Expectations Be Visible Attend all Board meetings (see by-law) Attend all Dinner meetings Attend other Chapter eventsGovernance Execute on approved Business Plan Provide guidance to / develop other volunteers

SOC Expectations Communication Monthly reports prior to Board Meetings Newsletter articles Budget and expenses Actively participate in Board discussions, especially on Respect Declare Conflict of Interest We are all Volunteers!

SOC Events May 29 - Dinner Meeting June 4 - Volunteer Appreciation Summit House, 40 Eglinton Avenue East 6pm June 6/7 - Region 3 Meeting Montreal Opportunity for 1 person to join Michael and Peter June 10 - Breakfast Meeting June 10 - SOC BoD Meeting Part II of Welcome Next steps of Strategic Planning June 12 - ISLIG Problem Meeting June 19 - Project Forum

Current SOC Vision Effective Communications Better communications of the benefits and value of being a PMI member to current SOC members and potential members Creating networking opportunities for PMI- SOC members to effectively communicate among themselves Promotion of Management Supporting other chapters, SIGs in the area and by being involved in the Project Management Conferences / Symposiums

FY03 Business Plan 1. Move from Tactical to Strategic 2. Key objectives/projects: Build up a reserve fund (3 months of expenses) Electronic newsletter New Web site Continuing Education Enhance Program (Dinner Meeting, etc) Mentoring Program Working with Students Chapter infrastructure

FY03 Scorecard

FY03 Financials

SOC Organization Need to Separate Operational and Strategic Roles Allows Board to be more focused Follows the lead of PMI Board Encourages more members to be involved Positions for Succession Planning

SOC Organization Straw Model 3 Board Committees  Governance - President, SVP, Finance, Past President or Director  Strategic - full board  Operational - SVP, Finance, Shari, 2 Directors Other Directors  Focus on Strategic projects and objectives  Promotion of PMI-SOC  Provide leadership

Questions

Strategic Planning Session Elspeth Murray

Next Steps Review materials/results from today’s session Come to next meeting on June 10th prepared to discuss further