OCNC Commodity RFP

CRFP Pricing for Pricing for Fee for Service Fee for Service Net Off Invoice Net Off Invoice Cash Rebate Cash Rebate All ODE approved commodity items All ODE approved commodity items School year School year Ship to SYSCO Portland, Ship to SYSCO Portland, Pricing does not include distributor delivery fee Pricing does not include distributor delivery fee

3 USDA Rules Every product must procurement process from a single pencil to a truck load of product Procurement is included in ODE/USDA reviews 3

ODE Rules Full trucks from approved processors will go Full trucks from approved processors will go Partial trucks may be combined with other states Partial trucks may be combined with other states Fee is $.10 per pound - brown box and diverted Fee is $.10 per pound - brown box and diverted $.026 per lb. fee for DOD produce (commit by Jan 3) plus 4.6% to DOD $.026 per lb. fee for DOD produce (commit by Jan 3) plus 4.6% to DOD Brown Box and Diversion Orders orders 2/3/14 to 3/19/14 Brown Box and Diversion Orders orders 2/3/14 to 3/19/14 After OSNA meeting After OSNA meeting

CRFP Dates Issue Vendor meeting Issue Vendor meeting Errors and clarification questions due Errors and clarification questions due Addenda posted Addenda posted Response Due to TTSD :00 PM Response Due to TTSD :00 PM Open :15 PM – only identify bidders Open :15 PM – only identify bidders Tasting Jan 31, 2014 (all districts invited - Armory) Tasting Jan 31, 2014 (all districts invited - Armory) Awards on or after March 1, 2014 Awards on or after March 1, 2014 Chance to update only if respond now - Sept Chance to update only if respond now - Sept 20144

Intent Goal Goal Best possible price Best possible price Meet USDA and ODE bid requirements Meet USDA and ODE bid requirements Pricing without volume commitment Pricing without volume commitment Individual members may or may not issue award Individual members may or may not issue award May use ODE pricing or OCNC’s May use ODE pricing or OCNC’s Will not be rolled over Will not be rolled over

Portion Sizes Must be “ apples to apples ” Must be “ apples to apples ” Pricing pages ask for weight Pricing pages ask for weight one serving for entrees one serving for entrees one serving for fruit/veg one serving for fruit/veg processor defines all others processor defines all others And Count for one portion for And Count for one portion for one serving for entrees one serving for entrees one serving for fruit/veg one serving for fruit/veg processor defines all others processor defines all others

Award Must meet district nutrition qualifications Must meet district nutrition qualifications Districts can just buy low bid Districts can just buy low bid If not low bid If not low bid Pricing will be scored Pricing will be scored Taste tests will be scored Taste tests will be scored Individual district award will be sum of pricing score and taste test score Individual district award will be sum of pricing score and taste test score May choose to group items - i.e. all breaded chicken to one manufacturer May choose to group items - i.e. all breaded chicken to one manufacturer

9 Fee for service true cost Commodity value (diverted lbs x USDA value) + Processing fee the manufacturer charges + Shipping to Sysco + ODE fee (pounds of commodity x $.10) All divided by number of servings per case = true cost 9

10 Net Off Invoice true cost Commercial price per case minus deviation or bill back + Shipping to Sysco + ODE fee (pounds of commodity x $.10) All divided by number of servings per case = true cost Net off dollar value is NOT subtracted. 10

11 Cash Rebate Commercial price per case minus deviation or bill back + Shipping to Sysco + ODE fee (pounds of commodity x $.10) All divided by number of servings per case = true cost Cash back dollar value is NOT subtracted. 11

For all Products Submit Submit Electronic Price Pages – 6 items to a page Electronic Price Pages – 6 items to a page If you offer NOI you must also offer fee for service (NOI may not have enough volume) If you offer NOI you must also offer fee for service (NOI may not have enough volume) Send PDF files with (no hard copy!): Send PDF files with (no hard copy!): SEPDS – may contain many items SEPDS – may contain many items Nutrition Facts Label – individual files labeled so we can tell what the product is Nutrition Facts Label – individual files labeled so we can tell what the product is Copy of CN/MPFS label information – individual files, labeled so we can tell what the product is Copy of CN/MPFS label information – individual files, labeled so we can tell what the product is Signed Product Formulation Statements - individual files so we can tell what the product is Signed Product Formulation Statements - individual files so we can tell what the product is

Fee for Service Price Pages Top Line Top Line Processor Name Processor Name Minimum pounds for delivery Minimum pounds for delivery Date Date Don’t change font Don’t change font `

Fee for Service Price Page

NOI Price Page Top Line Top Line Processor Name Processor Name Minimum Pounds for Delivery Minimum Pounds for Delivery Date Date Don’t change font Don’t change font

NOI Price Page

Cash Rebate Price Page Top Line Top Line Processor Name Processor Name Minimum Pounds for Delivery Minimum Pounds for Delivery Date Date Don’t change font Don’t change font

Cash Rebate Price Page

21 Cash Rebate Price Page

Pricing Evaluation Product with lowest true cost per portion receives 51 points Product with lowest true cost per portion receives 51 points Next lowest true cost per portion receives 49 points Next lowest true cost per portion receives 49 points Each subsequent gets 2 points less Each subsequent gets 2 points less

Product Testing Sheet

Summary Score Sheet

Additional Info Products evaluated and awarded individually or grouped Products evaluated and awarded individually or grouped Can award same commodity (barrel cheese) to more than one manufacturer Can award same commodity (barrel cheese) to more than one manufacturer Districts will issue Intent to Award as required Districts will issue Intent to Award as required Districts may use ODE RFP prices Districts may use ODE RFP prices Delivery decisions also individual Delivery decisions also individual Direct, distributor or State warehouse Direct, distributor or State warehouse

Problems previous years Vendor bid NOI only and district wanted direct delivery or through distributor Vendor bid NOI only and district wanted direct delivery or through distributor Vendor did not respond – schools could not buy Vendor did not respond – schools could not buy Files for nutrition information combined Files for nutrition information combined Portion sizes not as requested – if different (eg 2 meat/meat alt for cheese items) make a Portion sizes not as requested – if different (eg 2 meat/meat alt for cheese items) make a BIG note Wrong portions per case Wrong portions per case If coming through re-distribution (DOT) identify who pays shipping If coming through re-distribution (DOT) identify who pays shipping

27 CN Crediting Options Use the Food Buying Guide exact words exact form - raw or cooked or diced or slice Use Exhibit A for breads exact same product grain must be whole grain or enriched non-enriched and non creditable grains must be less than 1/4 grain equivalent and must be disclosed 27

28 CN Crediting Options CN labels trump everything - are never questioned must still be current - look up the 6 digit number MPFS forms use USDA samples fill in all parts there are two options for grains grams of creditable grain weigh of product using Exhibit A school must be able to “do the math” 28

29 Pulling the Plug Members will be told which products don’t have correct information First went yesterday More coming - Sorry 29

30 Next Year Meals will have sodium reduction of about 10% no rules out yet Snacks will have many restrictions no rules out yet not many comments - will be similar to proposed rule close to Oregon’s rules but not an exact match 30

All documents and presentation posted at Thanks for coming!