Textbook Management P.D. Thomas Allen ISD Past President Textbook Coordinators’ Association of Texas

Annual Textbook cycle AugustSeptemberOctober November December January February June April March May July

November Begin selection process Prepare interim shipment Jan-March Review and select materials for use April 1 TEA Annual Report Deadline May-June Complete annual inventory Pay for losses Collect/ship OAs Receive/deliver all SE, TE, & TRs Aug/Sept Ensure teachers/students have all their materials

August/September Monitor shipments of “free” materials for the teachersMonitor shipments of “free” materials for the teachers Monitor enrollments vs chargesMonitor enrollments vs charges Hound your campuses to get you informationHound your campuses to get you information Submit supplemental requests to TEA as necessarySubmit supplemental requests to TEA as necessary

November Establish your textbook selection committee and submit to local boardEstablish your textbook selection committee and submit to local board Request samplesRequest samples –Publishers are only obligated to send samples upon request Every Regional ESC will have samplesEvery Regional ESC will have samples Prepare you interim shipmentPrepare you interim shipment

January-March Review Samples Display for public?Display for public? Get feed back from as many as possibleGet feed back from as many as possible Provide publisher hearings - - optionalProvide publisher hearings - - optional March local board approvalMarch local board approval April 1 deadline for reporting to TEAApril 1 deadline for reporting to TEA

Adoption/Selection Steps SBOE Proclamation 2 years prior to adoptionSBOE Proclamation 2 years prior to adoption Publishers produce materials to meet the proclamationPublishers produce materials to meet the proclamation State committee samplingState committee sampling Local samplingLocal sampling Local selectionLocal selection Annual Report (April 1)Annual Report (April 1)

AdoptionCycle Publishers submit materials to SBOE District Request samples SBOE determines confirming/nonconfirming District Maintains use for contracted time Proclamation by SBOE (2 years in adv.) District selects/orders

Conforming vs Non-conforming

Conforming Meets 100% of the TEKSMeets 100% of the TEKS

Non-conforming Meets 50-99% of TEKSMeets 50-99% of TEKS

Off list Advantages - The district has total control over optionsAdvantages - The district has total control over options

Off list Disadvantages -Disadvantages - –In foundation subjects the state only funds 70% of the cost of the book –There is no contractual agreement regarding priceprice qualityquality availabilityavailability

Local Selection Must meet board policyMust meet board policy Committee/department/individualCommittee/department/individual School BoardSchool Board

Adoption vs selection PastPast –-adoption was by local board PresentPresent –-adoption is automatic unless the board specifically list a book not to adopt

Local board Certification SignaturesSignatures Preferred ship datesPreferred ship dates Titles not selectedTitles not selected Off list titles selectedOff list titles selected

Split adoption Selection of materials from two publishers within the same subject areaSelection of materials from two publishers within the same subject area –PROBLEM Change in teachersChange in teachers Can not be undoneCan not be undone Change in enrollmentChange in enrollment

Document your meetings and validate your decision

TEA HOME PAGE TEA TEXTBOOK PAGE

NORTH TEXAS TEXTBOOK COORDINATORS ASSOCIATION (NTTCA)

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