iExpenses & GPC Robert Brock

Agenda 1.iExpenses overview 2.Creating a UK T&S claim 3.Overseas claims –Some expense types are different –Currency rate can be determined by you. 4.GPC 5.Delegation of claim entry

iExpenses Electronic entry of expense reports Automatic approval up to £ –No approval limit on GPC within this system, it’s set by the limits on the card Linked to council T&S Policies Receipt hard copies sent to SSC

iExpenses SSC auditing receipt claims... 1 in 10 reports will be audited All reports £1000 or over will be audited Any policy violations investigated

iExpenses - Delegation Entry of iExpenses can be delegated to a nominated user Approval of expenses user is required before submission

GPC Electronic GPC Statements appear weekly Can be submitted on Oracle in same forms as expense reports Receipts submitted to SSC via internal envelopes iExpenses does not split out VAT !

GPC and iExpenses Home Page

iExpenses – Receipt Based Actuals

iExpenses – Receipt Details Screen

iExpenses – Attaching a file

iExpenses - Mileage Claims

iExpenses – Mileage Details Screen

iExpenses – Project Allocation

iExpenses – Summary Review

iExpenses - Submission

iExpenses Any Questions on iExpenses?

GPC and iExpenses Home Page

GPC – General Information

GPC – Selecting Transactions

GPC – Entering Business Purpose

GPC – Projects & Cost Centres

GPC – Review

GPC – Confirmation Part 1

GPC – Confirmation Part 2

GPC – Credit Card Transactions

GPC Any Questions?