Terra Dominguez Mark Hausner Michael Riles Data Literacy for ELLs

LEP CFDC & NCWISE Which is the authoritative source? CFDC student records validated by NCWISE Daily LEP updates overwrite NCWISE values Purpose of student LEP data? LEP CFDC - state & federal reporting NCWISE - instructional decisions 2

Language Minority Students Home Language of ALL, including LEP students

Student’s LEP Status is “Current” Start Date= W-APT test date or 1 st Year in US Schools 4

Student’s LEP Status is “Exited” End Date = Year Exiting LEP 5 7/01/2012

Record Change Request (RCR) Form Major Changes Fillable Word Template Data Validation –Required Field Entry LEA# Record# LEA Designee Position Student Name Student Id Reason Code Explanation Documentation Requested Action Removed Password convention

RCR Process 1.Complete and submit request 2.Request is uploaded into a tracking system for processing 3.Data is processed and prepared for approval. 4.Processed request submitted through approval chain 5.LEAs receive notification of submitted RCRs

RCR Processing Calendar Report Cycle # Inception Period Begins Inception Period Ends Confirmations Begin 108/25/1209/24/1210/08/12 209/25/1210/23/1211/05/12 310/24/1211/28/1212/10/12 411/29/1201/04/1301/21/13 501/07/1302/11/1302/25/13 602/12/1303/14/1303/25/13 703/15/1304/12/1305/08/13 804/15/1305/10/1305/23/13 905/13/1305/29/1306/12/ /30/1306/10/1306/20/ /11/1306/28/1307/10/13

Benefits of Change Automatic tracking of RCRs Front-end data validation Pre-defined data exchange periods Improved audit ability Decreases processing time

WIDA Dashboard Hosted and published by WIDA State-level data only –LEAs can obtain access Will not analyze specific values Chart Narratives for dashboard reports

CEDARS Data Warehouse (CDW) Terra Dominguez Michael Riles LEP Coordinators Meeting September 12 th 2012 CEDARS Dashboards

What is CEDARS?

CEDARS Data Warehouse (CDW) forward Multiple NCDPI authoritative sources Federal, state &local level reporting Accessible to State, LEA & School level staff State wide Longitudinal Data Store for analysis of trends and relationships Data –Student, Program & Staff –LEA & school statistics AYP/AMO status, Reading & Math Participation Status, Title I status –LEA financial data

CDW Data – Student Level Student data is collected at the Detail level, meaning records specific to the individual student are collected Student level data is PII – ‘Personally Identifiable Information’ and must be protected –No detail level data is used for Federal Reporting –FERPA guidelines are enforced and dictate how any detail level data is to be used Collected from all State authoritative Student Information Systems and Program Areas

CDW Data – Program Level Program level information may be data from the Student Detail level or at the LEA/School Aggregate level. LEA/School Program data are generally indicators only

Student / Program Level Data Submission Monthly –Demographics –Enrollment –Attendance –Program Participation* Snapshots (periodic) –Program Specific –NC WISE Yearly (June 30) –Assessments –Course Enrollments –Marks –Discipline –Program Area Indicators

It’s a lot of information – but hang in there!

User Roles LEA 1.Detail Answers 2.Detail - Dashboard 3.Aggregate - Dashboard 4.Security Officer School 1.Detail - Dashboard 2.Aggregate Dashboard SEA 1.Super User 2.User Detail 3.Report Writer 4.Aggregate - Dashboard 5.Security Officer

Detail Vs. Aggregate User roles with the word Detail allow individuals access to data that is Personally Identifiable Information (PII) Every user role that is approved has access to Aggregate Dashboards by default –Aggregate Dashboards are totals only and do not display any PII

Let’s talk dashboards!

Dashboards Are published by DPI at SEA and LEA request Personalized views of information –Can be created by individuals with the following user roles: SEALEA DPI Users DetailLEA Detail Answers DPI Super User Reports Writer

Aggregate Dashboards Budget Codes Use of Funds 4-Year Graduation Rate (LEA) 4-Year Graduation Rate (School) School Safety

Grad Rate Aggregate (LEA) Dashboard

Detail Dashboards Staff Profile –Staff Demographics –Experience Student Profile –Student Demographics Student Achievement –End of Grade –End of Course

Detail Dashboards English Language Learners (ELL) –ACCESS Testing –Home Languages –LEP Roster –State Testing

ACCESS Testing – Score Roster

ACCESS Testing – Score Table

ACCESS Testing – Proficiency Count

Home Language - Count

Home Language – Count by Years in US Schools

Home Language – Count by LEP Status

Home Language – Years in US Cross View

LEP Roster – Grade Level Counts

LEP Roster – Student Roster

State Testing – LEP EOG/EOC Score Roster

State Testing – LEP Proficiency Level Counts

So….did you get all that?

CEDARS Data Warehouse Quick Sheet Longitudinal Data Store –Does not replace existing operational systems –Data as of 2009/2010 School Year –Used for Federal, state and local reporting From state authoritative system’s data –LEA & School –Staff & Finance –Student & Programs Individual level data submitted as often as monthly* Aggregate and Detail Data –Data accessible based on user security levels SEA created dashboards –Trending –Data Validation Report Writer Access available to SEA, LEA and School Level Staff –Secure, authenticate with NCID –Must register and be approved based on SEA, LEA & School Resources – Data Submission Schedule Security Officer and LEA Trainer Contact Lists Quick Reference Documents

Contact Us Terra Dominguez Division of Data Research and Federal Policy Michael Riles Division of English as Second Language

Data Collection/Submission Calendar

Group Work: Data Validation Reduces errors and inconsistencies within the data Improve the quality of data Ability to manage exceptions of data Provide accurate, consistent, complete and timely data Decisions made based on validated data are more defensible As the data becomes more accurate, less time and effort is spent on the validation process

Validation Plan Questionnaire NC WISEOWL Site –2012 LEP Coordinator Meeting –Agenda –Task Link to form