Copyright [insert date set by system] by [CH2M HILL Entity] Company Confidential Environmental Health and Services Information Management Managing Your Information in the Digital Age IEA Annual Conference November 6, 2013

Company Confidential 2 Objective/Agenda  Objective: Understand the types of Environmental Health and Safety Information Management (EHS IM) systems available and the advantages from implementation to EHS personnel  Agenda: –Overview of EHS IM –Examples Projects and Applications –Summary of EHS IM Impacts at the Corporate Level –NAVFAC Case Study

Overview of EHS Information Management Systems

Company Confidential 4 Overview of Information Management Tools for EHS Professionals  An EHS IM System is a centralized database base application with a graphical user interface for environmental professionals to manage their compliance requirements.  The advantages of EHS IM include –Consistent Approach year by year –Data Integrity –Accountability –Data Analytics  Advantages lead to –Compliance improvement –Cost and Time Savings –Process Improvement

Company Confidential 5 What EHS IM does?  Data Management Central place to store data. Provides Consistency, Data Transparency, Historical Value.  Calculation Management Complex calculations can be setup for once to calculate reporting parameters.  Data Analytics Value addition, trend analysis, process improvement and informed decision making  Reporting Reports can be generated for compliance and other requirements  Task Management Serve as a reminder for action items to comply various requirements. Tasks analyzed for better accountability and workload analysis  Event Management Record events (e.g. spill, deviation, exceedance) more effectively  Workflow Effective approval process such as incident investigation  Dashboard User interface (specific to the user) to see key performance indices, due tasks, limit exceedance notifications

Company Confidential 6 EHS IM – Basic Concept Requirement Gathering Solution Design and Implementation Operational Data Collection Operational Data Quality Check Operational Data Entry Solution Testing Event /Workflow Based Data Entry Implemented EHS IM System Submission Ready Sate Reports Internal /Adhoc Reports Limit Exceedance and Task Notifications Key Performance Indicators and Data Analytics Workflow Completion System Design Operation Data Output

Example Projects and Applications

Company Confidential 8 Confidential Mine Client– Deconstruct Regulatory Requirements into Ongoing Tasks The Challenge Client needed a system to track general regulatory and specific permit requirements for its mining facilities The Challenge Client needed a system to track general regulatory and specific permit requirements for its mining facilities Project Results Compliance matrix is easy to maintain with up-to-date with regulatory updates, references, and documentation. Comprehensive tasks list - each applicable and actionable citation is associated with a task, which includes automatic notification and completion records Management of Change: Documentation of regulatory changes; site specific procedural changes are documented by a MOC review process based on the type of change initiated Project Results Compliance matrix is easy to maintain with up-to-date with regulatory updates, references, and documentation. Comprehensive tasks list - each applicable and actionable citation is associated with a task, which includes automatic notification and completion records Management of Change: Documentation of regulatory changes; site specific procedural changes are documented by a MOC review process based on the type of change initiated

Company Confidential 9 Automating Data Collection and Inspections with System Integration and Mobile Technology The Challenge Client was issued a Consent Decree that required an “electronic database” and “system” to do the following: Audit/Inspections Effluent Sampling and Notification Violations The Challenge Client was issued a Consent Decree that required an “electronic database” and “system” to do the following: Audit/Inspections Effluent Sampling and Notification Violations Project Results Consent Decree deadlines were met Received very positive responses from the regulators. Internally had a high acceptance in using the tool, requests to implement in other areas such as GHG Immediate positive impact in reduction of violations Project Results Consent Decree deadlines were met Received very positive responses from the regulators. Internally had a high acceptance in using the tool, requests to implement in other areas such as GHG Immediate positive impact in reduction of violations

Company Confidential 10 Large Coal Client: Solution Deployment  Audits –Rolled out mobile devices to corporate auditor and field staff  Sampling and Notification –Rolled out and trained 6 analytical laboratories on how to load data to the data integration site  Violations –System classifies violations based on type so the correct response can be categorized All components included: QA testing, historical data uploads, user guides for ease of implementation

Company Confidential 11 Comprehensive Solution for Environmental and H&S Challenge The Challenge Large Oil and Gas Client did not have a enterprise wide process or capture method to collect and report environmental and heath and safety parameters and compliance requirements. The Challenge Large Oil and Gas Client did not have a enterprise wide process or capture method to collect and report environmental and heath and safety parameters and compliance requirements. Project Results Incident Workflows: Meet reporting requirements for EH&S incident reporting. SPCC Inspections: Inspections conducted in the field via mobile devices and saved hundreds of man hours by eliminating paper copies Compliance Calendars: Ease tracking and assignment of tasks – maintained and managed by onsite staff Metrics: Comprehensive environmental and heath and safety data and calculations used to provide snapshots of progress GHG Reporting: Streamlined collection, computation, roll-up, and QA/QC for mandatory emissions reporting Project Results Incident Workflows: Meet reporting requirements for EH&S incident reporting. SPCC Inspections: Inspections conducted in the field via mobile devices and saved hundreds of man hours by eliminating paper copies Compliance Calendars: Ease tracking and assignment of tasks – maintained and managed by onsite staff Metrics: Comprehensive environmental and heath and safety data and calculations used to provide snapshots of progress GHG Reporting: Streamlined collection, computation, roll-up, and QA/QC for mandatory emissions reporting

Company Confidential 12 Incident Reporting Workflow: Complex Data Into Useful Reports Data Integration: Built in scenario based logic to trigger internal notifications Automatic task and due date assignments based on incident type Report Components: Complex data consolidated into meaningful reports Real time summary of events by location, incident type, time period, risk, and open vs. ongoing investigations.

Trends after Implementation of Information Management Systems

Company Confidential 14 Extract value from data to reduce emissions and save money Focus here!! To extract more value from the data, we compiled reports on a corporate dashboard Relying on your EMIS for compliance only can cause you to miss out on valuable opportunities to save $, highlight risks, or influence how you operate Client sunk funds into excessive sampling routine before realizing it was not necessary Discovered only two sites accounted for 80% of GHG emissions Now saving $600K/year by focusing sampling on targeted sites, and might collect and sell methane emissions

Company Confidential 15 Use data analysis to even out workload, manage risks Workload fluctuations High-risk locations Prioritizing high-risk areas Used data to identify fluctuating workload and ways to shift less urgent (nonregulatory) work to other times Determined highest-risk locations to focus more energy on those Identified which sites had the highest risk values by learning higher-priority tasks were not being completed

Company Confidential 16 Why Information Management System?  EHS compliance requirements are becoming more complex everyday  Regulatory agencies have specific reporting expectations in terms of data presentations, parameters to be reported, and data frequency  Compliance managers need to capture voluminous data and manipulate it to meet reporting requirements.  Internal corporate reporting needs have increased as more organizations are joining voluntary environmental initiative programs such as Global Reporting Initiative.  Provides consistency and transparency of data. Calculations are set up once thus eliminating the chances of error in creating spreadsheets every year,

Company Confidential 17 Contact Information Andrea White CH2M HILL 402 West Broadway Suite 1450 San Diego, CA