1 expect the best Briefing to the IT Investment Board August 11, 2004 Annual ITIB Recommended Technology Investment Projects (RTIP) Report to Governor & General Assembly

2 expect the best Submit by September 1 of each year a list of recommended technology investment projects and priorities for funding such projects to the Governor and the General Assembly. Code of Virginia

3 expect the best Code of Virginia § Project Planning Approval Criteria degree to which the project is consistent with the Commonwealth's overall strategic plan; technical feasibility of the project; (if known) benefits to the Commonwealth of the project, including customer service improvements; risks associated with the project; continued funding requirements; and past performance by the agency on other projects;

4 expect the best RTIP 2003 Top 26 Priority Projects Funding Status as of July 7 th, 2004 Total number of funded projects - 14 –Funded specifically in the Appropriations Act – 2 –All others funded through agency budgets –Funding Source Federal (FED) 2 General Funds 5 Capital Funds1 Non-General Funds 4 Mixed Funds (MIX) 2 Total number of unfunded projects - 12 –Unfunded projects resubmitted for 2004 RTIP - 8 –Unfunded projects reclassified in

5 expect the best RTIP Report Timeline for Completion Approved by the ITPRC in March

6 expect the best RTIP 2004 Commonwealth Technology Management Policy

7 expect the best RTIP Report Selection Process DefineCollectPrioritizeScoreRankSelect ITIB Evaluation Criteria Agency IT Strategic Plans Weighted Ranking Secretariat & CIO Prioritization ITIB Approval Evaluation Criteria Scoring Code of Virginia Enterprise Architecture Strategic Plan for Technology Best Practices

8 expect the best ITIB Approved Project Selection & Ranking Criteria Strategic Alignment –COV Strategic Plan for Technology initiatives –COV Enterprise Architecture (Enterprise) Business Strategies –Agency Strategic Direction (Key Activities & Critical Issues) Benefits to the Commonwealth –Benefits chronically underserved stakeholders –Increase public protection, health, education, environment, or safety, improve customer service, or increase citizen access –Positive return on investment –Support legal or regulatory requirements Risk –Cost –Complexity –Risk Management Funding Requirements –Cost reasonableness –Percent of the project funding from Non-state funds –Funding risk Past Performance by Agency –Agency Rating average and specific project rating on the Dashboard –Agency ITIM practices Technical Feasibility –Stated Approach –Proposed approach based upon proven technology

9 expect the best IT Strategic Planning Process

10 expect the best Agency IT Strategic Planning Data Agency Profile & Strategic Direction –Agency Strategic Plan Mission, Core Business Activities, Key Customers Key Activities Outcomes Critical Issues IT Vision, Strategies and ITIM Practices Major IT Projects –Description, Cost, Dates –Business Case + Evaluation Questions –Funding –Related Procurements –Strategic Alignment Major IT Procurements Non-major IT Projects and Procurements

11 expect the best RTIP Report Scoring & Priority Ranking Process 69 Individual projects evaluated by PMD Projects given a weighted score and ranked Ranking reports which list Agency priorities reviewed with Secretariats and modified to reflect Secretariat priorities Top 30% or a minimum of two projects from each Secretariat included in a Commonwealth ranking (Top 27)

12 expect the best RTIP Report Selection Process DefineCollectPrioritizeScoreRankSelect ITIB Evaluation Criteria Agency IT Strategic Plans Weighted Ranking Secretariat & CIO Prioritization ITIB Approval Evaluation Criteria Scoring Code of Virginia Enterprise Architecture Strategic Plan for Technology Best Practices

13 expect the best CIO Prioritization Process Set Top Priority on Critical Public Safety and Security Projects Support Enterprise Objectives Maintain Secretariat Priorities Where Feasible

14 expect the best RTIP Report Process Update 7/16 – 7/28 - Completed meetings with Deputy Secretaries, the Governor’s Chief of Staff, and Senate Finance and House Appropriations Staff 7/30 – Sent draft RTIP report via to the CIO and ITIB for review and comment (Due 7/29) 8/02 - Presented draft report update to Governor's Cabinet 8/05 - Met with CIO for CIO Prioritization 8/03 - 8/06 - Reviewed CIO and ITIB feedback 8/10 – Sent final draft report via to ITIB for review

15 expect the best RTIP Report Contents Introduction Recommended Technology Investment Projects Funding Priorities (New) Contact Information Appendices –Active Major IT Projects (New) –Priority Technology Investment Projects –Approved Technology Investment Projects (New) –Major Technology Investment Projects by Rank within Secretariat –Project Selection and Ranking Criteria –Major Project Descriptions Report –Collaboration Opportunity Report –Priority Technology Investment Projects for the Budget Biennium Funding Status as of July 7, 2004

16 expect the best Top 27 Priority Projects Profile All Secretariats Represented - 20 Agencies Represented Number of Projects Within Each Secretariat Administration2 Commerce & Trade1 Education5 Finance2 Health & Human Resources3 Natural Resources2 Public Safety6 Technology4 Transportation2

17 expect the best Top 27 Priority Projects Profile Un-Funded Projects CIO PrioritySecretariatAgencyProject Formal Title Project Cost (Estimate At Completion) Planned Start Date Planned Completion Date Remaining Funds Needed 2TechnologyVITA PPEA - State-of-the-Art Data Center(s) with Disaster Backup*$5,400,0003/1/20056/30/2010 $5,400,000 3 Health & Human ResourcesDMHMR Health Insurance Portability and Accountability Act (HIPAA) Security Rule$1,200,0007/1/20034/21/2005 $1,200,000 4 Public SafetyDOC Offender Management System Program$17,000,0007/7/20047/22/2006 $16,999,999 5 Public SafetyVSP Dissemination of Department of Motor Vehicles photos$985,0007/1/20046/30/2005 $985,000 9 Transportati onDMV Integrated Systems Redesign$32,600,0007/1/20056/30/2007 $32,600, Health & Human ResourcesDSS PPEA--Integrated Social Services Delivery System$128,000,0001/2/200412/31/2011 $121,000,000 17EducationLU Purchase and Install Enterprise Resource Program (ERP)$6,131,0241/2/20056/30/2008 $6,131,024

18 expect the best Top 27 Priority Projects Profile Un-Funded Projects CIO PrioritySecretariatAgencyProject Formal Title Project Cost (Estimate At Completion) Planned Start Date Planned Completion Date Remaining Funds Needed 18EducationVCU Modernization of Communications Infrastructure$11,450,2001/1/200512/30/2006 $2,733, Natural ResourcesVMNHAdventure Classroom$2,200,0001/1/20069/30/2006 $2,200,000 20Public SafetyVSP Sun Microsystems SUN Fire 6800 Midrange Server upgrade project$2,250,0001/1/20066/30/2006 $2,250,000 22FinanceDOA Hardware Upgrade and Software$300,0008/1/20036/30/2005 $270,000 23TechnologyVITAOracle Financials$1,000,0004/15/048/30/2005 $1,000,000 24Public SafetyVSP Upgrade of VCIN Network software$100,0007/1/200512/31/2005 $100,000 25EducationVCA Replace the current computer network system.$50,0007/1/20056/30/2006 $50,000 26AdministrationSBE Campaign Finance Mgmnt. Sys.$500,0007/1/20056/30/2006 $500,000 27Public SafetyVSP Conversion of Database Systems on New Platform$4,200,0007/1/20056/30/2006 $4,200,000 TOTAL - ALL PROJECTS$213,366,224 $197,619,223

19 expect the best Top 27 Priority Projects Profile 11 Funded Projects Project Formal TitleProject Cost Planned Start Date Planned Completion Date IT Infrastructure for the Joint Virginia EOC$6,000,0007/1/20041/1/2006 WebVISION - Private Provider Immunization$1,500,0001/1/200412/31/2005 Web-based Financial Management Accounting System$2,436,0007/1/20046/30/2006 FEDERAL FUNDS – 3 Projects$9,936,000 PPEA - Establish Statewide Information Security Program*$2,384,0001/2/200512/30/2010 PPEA - Enterprise Messaging/ System*$1,900,0003/1/20016/30/2010 AIS Administrative Information System$3,000,0007/1/20056/30/2006 (CIPPS) FINDS Web$85,0009/1/20044/1/2005 JYF Ticketing Improvements$267,34512/1/200412/30/2005 STATE GENERAL FUNDS – 5 Projects$7,636,345 FMS II Phase II Execution$12,000,0001/1/20054/30/2006 NON-GENERAL FUNDS OTHER – 1 Project$12,000,000 Seat of Government Voice Over Internet Protocol (VoIP)$2,350,0007/1/20046/30/2006 Point of Sale License System$1,500,0007/1/20046/30/2005 STATE NON-GENERAL FUNDS – 2 Projects$3,850,000

20 expect the best Top 27 Priority Projects Profile Enterprise Significance State-of-the-Art Data Center(s) with Disaster Backup VITA - Oracle Financials VDOT – FMS II – Phase II – Execution Electronic Messaging/ System Seat of Government Voice Over Internet Protocol (VoIP) Commonwealth Integrated Payroll/Personnel System (CIPPS) FINDS Web Establish Statewide Information Security Program PPEA – Integrated Social Services Delivery System

21 expect the best Collaboration Opportunities Summary Financial Applications (11) Higher Education Administrative Systems (7) Infrastructure Projects (11) Infrastructure Security (15) Laboratory or Clinical Information Management Systems (4) Public Safety (17) Voice Over IP/Telecommunications (2) Web-Enablement (8)

22 expect the best RTIP 2004 Funding Priorities Project Category Expenditures to Date Budgeted Funds Remaining Funds Needed Total Investment (Project Cost - Estimate at Completion) 37 ACTIVE PROJECTS$408,756,289$666,411,244 $1,075,167,533 PROPOSED PRIORITY PROJECTS 11 Funded$0$33,422, Not Fully Funded$0$15,747,001$197,619,223$213,366,224 TOTAL ALL FUNDING PRIORITY PROJECTS $715,580,590 $1,321,956,102 Funding Proposed Priority Projects represents a 23% increase in the current total technology investment budgeted for active projects.

23 expect the best CIO Recommendation That the ITIB approve the 2004 Recommended Technology Investment Projects (RTIP) Report as presented, with the following recommended funding priorities: –That the Governor and the General Assembly maintain funding for current active Major IT Projects contained in Appendix A of the RTIP Report, and –That the Governor and the General Assembly maintain and appropriate funds for the Priority Technology Investment Projects contained in Appendix B of the RTIP report, and That the ITIB authorize the Chairman of the IT Investment Board to submit the RTIP report, on behalf of the Board, to the Governor and General Assembly no later than September 1, 2004.

24 expect the best RTIP Report Discussions Options for Future Consideration: Projects of enterprise significance to the Commonwealth –Governor’s Initiatives –Council on Virginia’s Future –Commonwealth of Virginia Strategic Plan for Technology –VITA’s Business Plan –PPEA Reengineering Initiatives Only those projects that require state funds for the reporting period Combinations of the above

25 expect the best RTIP Report Points of Contact Dan Ziomek Director, VITA Project Management Division or Judy Marchand VITA Project Management Division or Constance Scott VITA Project Management Division