90 th Annual Meeting & Exposition April 3 – 6, 2011 Memphis, Tennessee Harmonizing Campus, Community and Collaboration

90 th Annual Meeting & Exposition April 3 – 6, 2011 Memphis, Tennessee It's All About Relationships Carol Barnhill, C.P.M. Arkansas State University, Procurement Director Jane Benton, CPPO Arkansas Office of State Procurement, Director

90 th Annual Meeting & Exposition April 3 – 6, 2011 Memphis, Tennessee CHASM A marked interruption of continuity; gap. A sundering breach in relations, as a divergence of opinions, beliefs, etc., between persons or groups.

90 th Annual Meeting & Exposition April 3 – 6, 2011 Memphis, Tennessee Stakeholders State Policymakers State Procurement Officials Statewide Professional Organizations Campus Leaders Campus Procurement Professionals End Users

90 th Annual Meeting & Exposition April 3 – 6, 2011 Memphis, Tennessee What’s OUR Goal? Ensure Accountability Financial Transparency Leverage Public Monies Be Perceived as Value Added Utilize Modern Tools to Facilitate the Process

90 th Annual Meeting & Exposition April 3 – 6, 2011 Memphis, Tennessee The State’s Environment Constant Pressure Legal concerns Restrictive funding/resources Change is slow Lack of support

90 th Annual Meeting & Exposition April 3 – 6, 2011 Memphis, Tennessee State’s Advantages Can contract for all agencies A buffer to agencies Leveraged buying power Provide consistent rules & policies

90 th Annual Meeting & Exposition April 3 – 6, 2011 Memphis, Tennessee Institution’s Environment More demands from users Faster, better, cheaper Different & unique commodities & services University Foundations Grants & special requirements

90 th Annual Meeting & Exposition April 3 – 6, 2011 Memphis, Tennessee Institution’s Advantages Faster movement Resources Creative environment Fund sources

90 th Annual Meeting & Exposition April 3 – 6, 2011 Memphis, Tennessee NAEP Executive Summary Provide greater autonomy from state statutes, regulations and policies Allow cooperative participation Relax state preferences or mandates Ensure officers receive adequate training & ongoing guidance

90 th Annual Meeting & Exposition April 3 – 6, 2011 Memphis, Tennessee Model Procurement Code Revision 1997 – 2000 Goals: – Reduce transaction costs for ALL Entities Suppliers – Increase competition through modern methods of communication – Competitive use of new technologies, performance and project delivery in the construction area

90 th Annual Meeting & Exposition April 3 – 6, 2011 Memphis, Tennessee The Future Build on cooperation and active engagement The common foundation is a comprehensive procurement law based on the ABA’s Model Procurement Code CPO’s may delegate substantial functions to institutions to allow for flexibility

90 th Annual Meeting & Exposition April 3 – 6, 2011 Memphis, Tennessee State Procurement Systems Require Strong Central Leadership Hold your CPO accountable Offer assistance Offer resources Keep in touch regularly

90 th Annual Meeting & Exposition April 3 – 6, 2011 Memphis, Tennessee Cooperative Contracts Use only if the contracts used are awarded through full & open competition Be aware of administrative fees Create an evaluation method

90 th Annual Meeting & Exposition April 3 – 6, 2011 Memphis, Tennessee Training The MPC recommends that each state establish a state-level procurement training system. Offer assistance & resources Use of alternative mediums

90 th Annual Meeting & Exposition April 3 – 6, 2011 Memphis, Tennessee How to Effect Change? Begin with the end in sight Communicate with all parties Be willing to compromise Keep pursuing

90 th Annual Meeting & Exposition April 3 – 6, 2011 Memphis, Tennessee The Task Consistently Seek Interactive Opportunities Develop a scheduled forum to facilitate changes necessary to update current procurement practices, create efficiency in government, and ensure accountability at appropriate levels Make it more than a higher education issue, include agencies, etc. that are affected

90 th Annual Meeting & Exposition April 3 – 6, 2011 Memphis, Tennessee 90 th Annual Meeting & Exposition April 3 – 6, 2011 Memphis, Tennessee Form a Task Force – Select a chairman or co- chairmen – Members should be knowledgeable – Form subcommittees as necessary – Brainstorm issues

90 th Annual Meeting & Exposition April 3 – 6, 2011 Memphis, Tennessee PLAN Know the process Know the history of related legislation Know the State’s Procurement Leaders State Basics – Laws/rules dominate – Their biggest pain points – State Procurement barriers

90 th Annual Meeting & Exposition April 3 – 6, 2011 Memphis, Tennessee PREPARE Research & Understand the issues – Statutory or regulatory? – Develop your position – Know the State’s position – Develop coalitions – Be an accurate source of information

90 th Annual Meeting & Exposition April 3 – 6, 2011 Memphis, Tennessee Develop a Concise Working Paper State the issue Site current laws/regulations Problems associated with the issue Desired changes (in detail) Anticipated outcome/effects

90 th Annual Meeting & Exposition April 3 – 6, 2011 Memphis, Tennessee Questions