define plancontrol BudgetQuality Time BUS 1040 Welcome to: Project Management Week 4. Professor Fred Pentney Team slogan ? Give me a “B”?

define plancontrol BudgetQuality Time Review of previous week (3) Terms-review to date; keep adding to your lists. R.F.P.’s and Proposals, project selection Do you have a checklist for a S.O.W.? Do you have a checklist for an R.F.P.? Did you collect some project documents of the web ready for next week to share with your Group?

define plancontrol BudgetQuality Time Week four agenda: Review of our Lesson approach so far – feedback. Finish Decision Matrix for our dinner date. Finish Group presentations as agreed- present a project off web. New Learning: We start Planning Stage Risk management Hi level vs. detailed planning. Work Breakdown Structure (WBS) Group activity: Create a WBS to work package Estimating the Work Packages Scheduling introduction Homework – find some (4) start up forms. Bring to class Wk. 5

define plancontrol BudgetQuality Time Risk management Must develop risk management strategy and implementation “early” in project. Method-assess the following: Risk items or areas Probability of occurrence Impact (severity or damage) How to manage the risk

define plancontrol BudgetQuality TimePlanning Without a plan there is increased risk Plan is a roadmap Can measure variation from plan Can refer all Stakeholders to the plan Can present the plan as Proposal

define plancontrol BudgetQuality Time Planning stage – WBS Definition stage objectives become WBS at the Planning stage Creating the hierarchal chart based on levels Objective. The “deliverable”- product or service First level-Summary tasks (headings indicating completion of work packages). Second levels and further levels down to work packages-the jobs that are actually done by the workers using the planned resources.

define plancontrol BudgetQuality Time WBS process Choose one of two methods 1. Make a list of all the items that need to be done and then ‘chunk’ them into categories. 2. Start with the Objective and then decompose it (break it down) into major task categories and then sub tasks down to the level that team members understand what they are doing.

define plancontrol BudgetQuality Time WBS – the process A dinner party Make a list – see attached Random order Find relationships Choose the top level Choose the intermediate (summary) Group the similar work items

define plancontrol BudgetQuality Time Task (activity) list 1. Random order if necessary 2. Next find relationships Hi level Dinner Party Summary BuyCookServe Plan Work Packages Meat/Veg. Wine/ Dinner Make lists Eat Drink Socialize Tasks list: Dinner party Buy veg Pour wine Eat Make my list Cook Buy meat Plan Serve Cook meat Serve food Cook veggies Drink Socialize

define plancontrol BudgetQuality Time From Definition to work packages.

define plancontrol BudgetQuality Time Estimating the work packages – not completed yet –see task list and add on Activity TimeCost / hr.Labour Costs $ Materials $ Total $ Shop Veg 1.0$10 $13$23 Shop Meat 1.5$10$15$27$42 Cook time $15$45- Serve2.0$15$30- Plan0.5$10$5- Total

define plancontrol BudgetQuality Time Network diagram Note don’t show summary tasks Plan Cook Serve Eat Finish Start Note: Boxes Have task # Duration Hrs. ES.LS. LS. LF & Float Buy Social

define plancontrol BudgetQuality Time Scheduling the work Look at our WBS. Choose a task that has to be done What come before that? What come after? What can be done at the same time? (Don’t’ worry about # of people at this point but logic of sequence).

define plancontrol BudgetQuality TimeSchedule We can use a Network diagram We can use a GANTT chart We can use a bar chart (MS XL) We can list Predecessors to various tasks

define plancontrol BudgetQuality Time Calculating Critical path The longest path is the critical path Finish Start Note: Boxes Have task # Duration Hrs. ES.LS. LS. LF & Float

define plancontrol BudgetQuality Time GANTT or Bar chart On this chart show Summary tasks and tasks, milestones and Activity5pm6 pm7 pm8 pm9 pm10pm Dinner p Plan Buy Groc Buy meat Buy veg Cook Cook veg Cook meat Serve

define plancontrol BudgetQuality Time Group activity-apply learning Form Team of 5’s. One person is PM Use House build handout with task list Arrange items into WBS format. All Team record final layout on their diagram Convert WBS into Network diagram

define plancontrol BudgetQuality Time MS Project software Introduction and demonstration Fred’s MS project handout on getting started Fred’s MS project handout on getting started Ease of use.

define plancontrol BudgetQuality Time Today - review Key learning's Liked? Do different?

define plancontrol BudgetQuality Time Home Assignment Bring your Project start up forms templates, samples to Class in Wk. 5 Present during Group work time to your PM Receive 2 marks