Copyright  2002 by South-Western, a division of Thomson Learning TM Chapter 8 The Payment System and Financial Institution Relationships

Copyright  2002 by South-Western, a division of Thomson Learning TM The Cash Flow Timeline Order Order Sale Cash Placed Received Received Accounts Collection Accounts Collection Accounts Disbursement Time ==> Accounts Disbursement Time ==> Invoice Payment Cash Invoice Payment Cash Received Sent Paid Received Sent Paid Order Order Sale Cash Placed Received Received Accounts Collection Accounts Collection Accounts Disbursement Time ==> Accounts Disbursement Time ==> Invoice Payment Cash Invoice Payment Cash Received Sent Paid Received Sent Paid

Copyright  2002 by South-Western, a division of Thomson Learning TM Learning Objectives v Explain, understand, and calculate float v Explain the roles of the two major components of the payment system v Describe the major paper-based and electronic- based payment systems v Understand the ACH and how its fits with the EDI v Use an availability schedule v Explain the uses of an account analysis statement

Copyright  2002 by South-Western, a division of Thomson Learning TM Value of Float v The delay in value transfer from the time a check is written until it finally is charged to the payor’s account. v Value of float is based on differences in present value based on time delay.

Copyright  2002 by South-Western, a division of Thomson Learning TM U.S. Payment System v Banking system v Payment mechanisms

Copyright  2002 by South-Western, a division of Thomson Learning TM Financial Institutions v Product differences, Ex 8.1 v Geographical restrictions v Safety considerations

Copyright  2002 by South-Western, a division of Thomson Learning TM Federal Reserve System v Organization, Ex 8.2, 8-3 v Fed’s involvement in payment system v Check clearing

Copyright  2002 by South-Western, a division of Thomson Learning TM Organization, Ex 8.2 v Board of Governors v FOMC v Federal Advisory Council v District banks, Fig 8.2 v Member banks

Copyright  2002 by South-Western, a division of Thomson Learning TM Fed’s Involvement v Circulate new money v Check processing, 16.5 billion checks/yr v Check settlement v ACH v FedWire v Regulate availability schedules

Copyright  2002 by South-Western, a division of Thomson Learning TM Check Clearing v MICR line, Exhibit 8.5 v Clearing process, Exhibit 8.4

Copyright  2002 by South-Western, a division of Thomson Learning TM MICR Line, Exhibit 8.5 v 2 digit Fed Bank Code v 2 digit Fed Office Code v 4 digit ABA Code v 1 digit verification code v Account number v Sequence number v Encoded amount

Copyright  2002 by South-Western, a division of Thomson Learning TM MICR CODE Account Number ABA Bank# Check Digit Fed District Code Fed Bank Code $ Pay to the Order of Dollars Encoded Field Chk Sequence # xxxxxxxx7.75

Copyright  2002 by South-Western, a division of Thomson Learning TM The Clearing Process, Exhibit 8.4 writes check 1. Customer sends check 2. Supplier (payee) receives check 3. Supplier depositscheck 6. Supplier’s account is credited Clearing agent: “on-us”, or Fed, or correspondent, or clearinghouse. 8. Customer’s bank account is debited 7. Check is presented for payment to customer’sbank 7. Check is presented for payment to customer’sbank 4. Check forwarded 5. Supplier’s bank is credited

Copyright  2002 by South-Western, a division of Thomson Learning TM Clearing Mechanisms v House/On-us checks v Local items v Transit items

Copyright  2002 by South-Western, a division of Thomson Learning TM “On-us” Items v Payee deposits check in the bank on which it is drawn v Bank credit depositor’s account v Bank debits payor’s account

Copyright  2002 by South-Western, a division of Thomson Learning TM Local Items v Checks may be sent by courier to be swapped for checks drawn on itself at another bank v Checks may be processed through correspondent bank relationship v Local clearing house may be used

Copyright  2002 by South-Western, a division of Thomson Learning TM Transit Items v Direct send v Correspondent bank v Fed Reserve

Copyright  2002 by South-Western, a division of Thomson Learning TM Concept of Float v Types of float v Components of float

Copyright  2002 by South-Western, a division of Thomson Learning TM Types of Float v Collection float v Disbursement float

Copyright  2002 by South-Western, a division of Thomson Learning TM Components of Float v Mail float v Processing float v Clearing float

Copyright  2002 by South-Western, a division of Thomson Learning TM Fed Float v When the Fed grants the depositing bank credit according to a preset availability schedule, but is not always able to present the check to the drawee bank for payment within the same period. v Methods used to reduce float –check truncation –high-dollar group sort –inter-district transportation system –later presentment and deposit deadlines

Copyright  2002 by South-Western, a division of Thomson Learning TM Paper-Based Payments v Types v Ledger balance v Collected balance

Copyright  2002 by South-Western, a division of Thomson Learning TM Types v Checks v Drafts v DTCs

Copyright  2002 by South-Western, a division of Thomson Learning TM Ledger Balance v All credits and debits v Not all spendable

Copyright  2002 by South-Western, a division of Thomson Learning TM Collected Balance v Adjusted ledger v Reg CC, (2 and 5 days)

Copyright  2002 by South-Western, a division of Thomson Learning TM Electronic-Based Payments v Wire transfers v Automated clearinghouses v POS debit cards

Copyright  2002 by South-Western, a division of Thomson Learning TM International Payment Systems v Paper-based systems –Giro systems –Value dating v Electronic payments –Clearing House Interbank Payment System, CHIPS –Society for Worldwide Interbank Financial Telecommunications, SWIFT

Copyright  2002 by South-Western, a division of Thomson Learning TM Managing the Bank Relationship v Objective to ensure that all the company’s banking services are provided reliably at a reasonable cost

Copyright  2002 by South-Western, a division of Thomson Learning TM Managing the Bank Relationship

Copyright  2002 by South-Western, a division of Thomson Learning TM Services Provided v Collections v Payments v Information v Credit v Investments

Copyright  2002 by South-Western, a division of Thomson Learning TM Collections v Coin & currency v Standard check processing v Lockbox services v Electronic collections v Deposit reporting service

Copyright  2002 by South-Western, a division of Thomson Learning TM Payments v Demand deposit accounts v Zero balance accounts v Controlled disbursements v Payroll

Copyright  2002 by South-Western, a division of Thomson Learning TM Information v Balance reporting services v Account reconciliation v Electronic delivery systems v Advisory or consulting services

Copyright  2002 by South-Western, a division of Thomson Learning TM Credit v Shifting from a direct financing role v Moving toward role of risk-sharing or guarantor

Copyright  2002 by South-Western, a division of Thomson Learning TM Investments v Repurchase agreements v CDs v Commercial paper v Corporate agency services v Trends

Copyright  2002 by South-Western, a division of Thomson Learning TM Bank Selection and Relationship Management

Copyright  2002 by South-Western, a division of Thomson Learning TM Bank Selcction v Location v Bank/Company Fit v Service Quality and Breadth v Bank Creditworthiness v Bank Specialties v Price

Copyright  2002 by South-Western, a division of Thomson Learning TM Managing the Relationship v Account Analysis Statement, Ex 8-14 v Required Compensating Balance Calculation SC RCMP = ecr (1-rr)(------)n 365 v Balances vs. Fees –Bank’s view: Advantages of Balances –Corp View: Disadvantages of balances

Copyright  2002 by South-Western, a division of Thomson Learning TM Bank’s View: Advanatages of Balances v Effect of increasing deposits for the bank v Balances can be lent v Form a cushion in case of loan default

Copyright  2002 by South-Western, a division of Thomson Learning TM Corp View: Disadvantages of Balances v ECR is < investment rate v Fees are tax deductible v Fees offer tangible expense that can be monitored v Fees are generally fixed and thus comparable, ECR floats

Copyright  2002 by South-Western, a division of Thomson Learning TM Daylight Overdrafts and the Availability Schedule v Define: when a bank’s Federal Reserve account book balance is negative during the day

Copyright  2002 by South-Western, a division of Thomson Learning TM Optimizing the Banking Network v Check list –what is bank’s compensation rate and how will it be paid, fees or balances, etc.? –if balances, over what time period? –multiyear agreement available with capped price increases? –compare a proforma account analysis statement –who is the account officer? –who is the customer service rep? –how will float be computed? –what performance guarantees are offered? –penalties for customer overdrafts?

Copyright  2002 by South-Western, a division of Thomson Learning TM NonBank Service Providers v Pepsico’s loan to Marriot v Almost half of all consumer and business loans held by nonbank companies v Third-party vendors of information between banks and companies

Copyright  2002 by South-Western, a division of Thomson Learning TM Financial System Trends v Nationwide banking in the US v Economic unification of Europe v Both of these will be catalysts for an ongoing drift toward concentration and globalization in the banking industry. v Imaging v Information services v Banking on the Internet v International aspects of banking relationships v Global bank consolidation

Copyright  2002 by South-Western, a division of Thomson Learning TM Summary v We developed the uniqueness of the US payment system and its major components v We discussed the role the Federal Reserve plays v We discussed the payment system using paper- based and electronic-based methods v We discussed bank selection and relationship management v We concluded with financial system trends