Collections Management Museums EMu New Developments EMu (and beyond!) Alex Fell Technical Operations Manager KE Software

Collections Management Museums EMu New Developments Overview EMu (11 May 2011) EMu 4.1 (July 2012) And beyond

Collections Management Museums EMu New Developments EMu

Collections Management Museums EMu New Developments IMu – EMu Internet Framework New framework for EMu web development Open-sourced APIs:  PHP  Perl .Net  Java Focus on efficient, modern technology

Collections Management Museums EMu New Developments IMu – EMu Internet Framework New framework for EMu web development Open-sourced APIs:  PHP  Perl .Net  Java Focus on efficient, modern technology (free USB key)

Collections Management Museums EMu New Developments IMu Web Client Web based interface to collection Modern components (e.g. auto-complete) Modern look and feel

Collections Management Museums EMu New Developments

Collections Management Museums EMu New Developments IMu Multimedia Service Multimedia module extension to IMu Provide easy access to  Multimedia  Derivates  Metadata Dynamic resize and reformat Import multimedia

Collections Management Museums EMu New Developments

Collections Management Museums EMu New Developments

Collections Management Museums EMu New Developments OAI Web Service Update Update of existing service to OAI 2.0 Provide Dublin Core metadata Allows for other metadata formats (e.g. XMP, etc.) Allow to you connect to any OAI harvester  Europeana  Culture Grid

Collections Management Museums EMu New Developments Support For Multiple Groups One user in multiple groups Can easily switch  At login  While open Very useful for system administrators

Collections Management Museums EMu New Developments

Collections Management Museums EMu New Developments Exhibition Objects New module Used to track object information per exhibition, including:  Installation information  Changeovers  Maintenance schedule  Section details (location in exhibition) Records are created automatically Track status of object within exhibition History of object use for exhibitions

Collections Management Museums EMu New Developments

Collections Management Museums EMu New Developments

Collections Management Museums EMu New Developments

Collections Management Museums EMu New Developments Field Help Display Displays help text for the current field Text from Field Help module Help display area resizable

Collections Management Museums EMu New Developments Schedule Internal Movements Internal movement type added to Movements module Can be scheduled like external movements Objects can be relocated automatically when Date Moved updated E.g. scheduling movements of objects between off-site storage facilities

Collections Management Museums EMu New Developments

Collections Management Museums EMu New Developments Pest Management Modules Two new modules added:  Traps Type and location of traps used to capture pests  Trap Events What was found in a trap when Comprehensive set of reports

Collections Management Museums EMu New Developments

Collections Management Museums EMu New Developments

Collections Management Museums EMu New Developments

Collections Management Museums EMu New Developments Supplementary Media Associated media stored in Multimedia record  Cropped image for web use  An audio/video describing the creation of the media  A transcript of an audio or video  Any other “supplementary” resource Similar layout to Resolutions tab Not for media important in its own right

Collections Management Museums EMu New Developments

Collections Management Museums EMu New Developments Edit Media Edit media in preferred editor Asked whether to re-import if media altered All resolutions regenerated All metadata re-extracted

Collections Management Museums EMu New Developments

Collections Management Museums EMu New Developments Attachment Shortcuts Create new associated linked record ‘Selected’ or ‘all’ objects added to new record Used for:  Events -> Conservation, Events -> Loans  Loans -> Conservation, Loans -> Movements  Movements -> Conservation

Collections Management Museums EMu New Developments iCal Support For Notifications Notification system generates iCalendar (ics) of upcoming dates File can be imported into:  Google Calendar  Outlook  Apple iCal  Lotus Notes Upgrade Metadata Standards IPTC version 1.1 (July 2009) XMP December 2008 review

Collections Management Museums EMu New Developments Many other additions… Security – Certificates / Encryption  SSL encryption between client and server Extra read-only support  System, Group, User support in registry Reverse scheduling of Tasks  Automatically calculate tasks dates based on end date Link from conservation module to movements

Collections Management Museums EMu New Developments Many other additions… Drag and drop on Archives tab  Easily rearrange and renumber a hierarchy Allow image quality to be set for JPEG 2000 format images Automatically run emusecurity  No need to run manually on additional user

Collections Management Museums EMu New Developments EMu 4.1

Collections Management Museums EMu New Developments Password Management4.1 Change password from within EMu Can be disabled via Registry entry

Collections Management Museums EMu New Developments System Maintenance Improvements4.1 No need for Lookup List rebuilds Parallel processing of reindexing Lots of technical improvements Much faster maintenance

Collections Management Museums EMu New Developments Security improvements 4.1 Security Update  Change the security of a record on save Field level security  Change permissions on a field-by-field basis

Collections Management Museums EMu New Developments Security Update support 4.1 Allows record level security to be changed when records are saved Controlled through EMu registry Applicable at a User, Group or System level Allows security to be set based on contents of a field E.g. Set a record to be editable only by Group Admin when “Record Status” is set to “Retired”

Collections Management Museums EMu New Developments Field Level security 4.1 “Column Access Modifier” registry entry Change permissions of fields on a record-by-record basis Control permissions on fields based on values of other fields E.g. Make Current Location read-only when “Record Status” is set to “Deaccessioned”

Collections Management Museums EMu New Developments IMu Mapper Support4.1 Extensions to IMu to provide spatial data Update open source libraries with spatial API Integrate mapping with IMu web client Allow IMu web results to be mapped

Collections Management Museums EMu New Developments And Beyond

Collections Management Museums EMu New Developments Field Selection Improvements New dialogue box  Like report field selection Select fields by  Prompt  Column name  Tab name Click on field to select it Follow attachments to linked modules Shortcuts to create New… resources (e.g. Report, List Setting)

Collections Management Museums EMu New Developments

Collections Management Museums EMu New Developments

Collections Management Museums EMu New Developments Double click to add

Collections Management Museums EMu New Developments Global Replace Improvements Global Replace will work like other resources (e.g. Reports) Global Replaces saved in Registry Field selection improvements Move data between fields Run in “unattended” mode for large updates  (e.g. always say “Yes”)

Collections Management Museums EMu New Developments

Collections Management Museums EMu New Developments Modify Image Metadata Update metadata in master image  EXIF, IPTC, XMP Global Replace  Update Copyright field on a set of records Propagate metadata to image resolutions  Can be managed independently

Collections Management Museums EMu New Developments Alerts Module Monitors all changes to records Create profiles A profile match will trigger an alert  specified user(s)  SMS particular people  Create a log of the alert  Cause popup notification  Do anything else

Collections Management Museums EMu New Developments Drag/Drop Media Via Drop Zone Drop zone on desktop for adding Media Allow right-click in Windows Media ingestion by IMu Many files or just one

Collections Management Museums EMu New Developments Drag/Drop Multiple Documents Multiple media files dropped into EMu for ingestion Multiple thumbnails dragged around EMu

Collections Management Museums EMu New Developments Communications layer An easy way to share data within a trusted network Link records between organisations ‘Watch’ records held by others Track use of your collection data ‘Copy from’ other institutions, or link to them as master