Productivity Nitin Julka

Outline Problems Case Studies Philosophy Solutions Tools Resources

Problem Information Overload Multi-tasking Interruptions Falling behind in Stress “Too much to do and not enough time”

Case Study 1 – Leo Babauta Achievements Went from 185 lbs to 145 lbs in 1-2 months Quit smoking Went from non-runner to completing several marathons Became vegetarian Tripled his income Wrote a novel Eliminated his debt All with 6 kids and a family

Case Study 1 – Leo Babauta How did he do it? Create 1 new habit / month Set 3 MITs (Most Important Tasks) each morning. Single-task. Process your inbox to empty.

Case Study 2 – Jerry Seinfeld productivity-secret php Achievement Greatest comic of all time How does he create new habits? Determine a habit that you want to form [Jerry’s habit – writing jokes] Find a calendar, and mark a large red X for each day that you do the habit Don’t break the chain

Case Study 3 – Tim Ferriss Best-selling Author, 4 Hour Work week Achievements #1 New York Times bestseller National kick-boxing champion World record holder in Tango Speaks 6 languages How he did it? Follow a “low information” diet Check once / week Outsource or automate as much of his life as possible with assistants overseas

Case Study 4 – David Allen Achievements: Author, Getting Things Done Productivity Consultant for: Microsoft Lockheed Martin Motorola Countrywide Methodology: Collect; process; organize, review; and do Complete a “weekly review” to bring your inbox down to 0 and review all of your projects and next steps Central Claim: Get everything out of mind and into “trusted system” for maximum productivity

Philosophy Get everything out of your mind Do not multi-task My philosophy: –Keep things simple –Do one thing at a time –If something takes < 5 minutes to do, do it right away –Outsource everything possible –Remove distractions from your life –Work in terms of action steps –Follow the Inbox Zero principle for your Inbox Zero –Have a weekly review to go over your projects, and clear your inbox, action steps, and follow ups

Solutions – Productivity Done Later Follow Up Weekly Review Tools Gmail Google Desktop Search (or Outlook search)

Task and Project Management Review all active projects once a week Review all “tickler” items once a week Bring actions down to 0 Follow up on “each” follow up Determine MITs each day Tools

Information Management Tools RSS Readers Google Docs Podcasts Delicious

Meeting and Team Productivity Ground Rules Goals Agenda Roles Action-Oriented Review Team’s MITs once/week Tools Google Docs (Presentations)

Resources Power of Less by Leo Babauta Getting Things Done by David Allen 4 Hour Work Week by Tim Ferriss The Art of Learning by Joshua Waitzkin Whole New Mind by Daniel Pink One Small Step Can Change Your Life: The Kaizen Way by Robert Maurer