MODULE 3 Composition & Roles

TAT TEAM APPROACH UPON COMPLETION OF THIS MODULE, PARTICIPANTS SHOULD UNDERSTAND: 3 – 2  Composition of the Threat Assessment Team  Roles of the Threat Assessment Team core members, situational advisors, and ad hoc members  Benefits of utilizing ad hoc resources to address low level zero tolerance violations  Benefits of utilizing any of the resources to assist with proactive workplace interventions

TAT TEAM MEMBERS 3 – 3  Core Team Members  Situational Advisors  Ad Hoc Resources

TAT CORE TEAM MEMBERS 3 – 4  Manager, Human Resources  Workplace Improvement Analyst  Manager, Labor Relations  Medical Director or OHNA  District Manager or designee  Lead Plant Manager or designee

CORE TEAM MEMBERSHIP 3 – 5 Manager, Human Resources (Team Leader)  Coordinate and oversee TAT  Determine whether to convene TAT  Determine whether ad hoc resources are needed  Assign duties and monitor core team assignments  Determine what outside resources are needed and who is to contact them  Determine who will prepare and maintain official records for the TAT

CORE TEAM MEMBERSHIP 3 – 6 Workplace Improvement Analyst (WIA)  Providing guidance on any immediate efforts that may be needed to address issues impacting the workplace where the incident occurred  Review history of workplace interventions and/or climate assessments  As needed and apportioned, meet with employees, witnesses, and concerned employees  Providing organizational development recommendations and resources to the core team on abatement strategies

CORE TEAM MEMBERSHIP 3 – 7 Manager, Labor Relations Provide Guidance on:  Placing employee on emergency, off-duty status  Serve as a resource to supervisor/manager on administrative and/or disciplinary actions  Review past disciplinary record of employee  Communicate relevant information

CORE TEAM MEMBERSHIP 3 – 8 Medical Director or OHNA  Review medical records: VA, medical information, Fitness-for-Duty (FFD), current medical history  Contact point for private treating physician  Provide appropriate communication to the TAT on a need to know basis  Schedule a FFD examination, physical / psychological if indicated

CORE TEAM MEMBERSHIP 3 – 9 Operations Representatives  Provide knowledge on how to minimize the disruption of worksite operations, when indicated  Provide information on security needs, when indicated  Lend authority to the process

TAT SITUATIONAL ADVISORS 3 – 10 POSTAL INSPECTOR POSTAL SERVICE LEGAL COUNSEL EAP CONSULTANT OUTSIDE MENTAL HEALTH PROFESSIONAL

TAT SITUATIONAL ADVISORS 3 – 11 Inspection Service (Situational Advisors) TAT is:  Important asset for Postal Service in reducing potential violence  Important resource for the Inspection Service  Assists Inspection Service in addressing situations at lower risk levels

TAT SITUATIONAL ADVISORS 3 – 12 Inspection Service:  Inspectors are not core members  Inspectors are support for the team  law enforcement officials  investigative action  investigative memorandum on findings may be issues  Inspectors can be utilized as security consultants

TAT SITUATIONAL ADVISORS 3 – 13 An Inspector Can.…  Conduct review of current or former employee’s military record (VA history)  Contact FBI, State, and Local law enforcement agencies for arrest records  Conduct review of gun registration records / vehicle identification information  Interview with current or former employee

TAT SITUATIONAL ADVISORS 3 – 14 An Inspector Can.…  Conduct formal investigations  Prepare investigative memorandums  Prepare criminal charges for U.S. Attorney or District Attorney  Act as a liaison with other law enforcement agencies  Consult with management about security

TAT SITUATIONAL ADVISORS 3 – 15 Postal Legal Counsel Provides:  Legal guidance in the best interest of the organization  Legal advice to management  Advise on confidentiality and privacy concerns  Legal developments in the area of workplace violence  Latest information on statutes, regulations, and guidelines on violence prevention

TAT SITUATIONAL ADVISORS 3 – 16 EAP Consultant:  Provide guidance on how to approach the situation or incident  Recommend when indicated, the need to refer employee to EAP  Serve as information experts on domestic violence to TAT managed cases where this issue is evidenced

TAT SITUATIONAL ADVISORS 3 – 17 External Mental Health Professional:  Provide USPS psychological evaluation as part of fitness-for-duty process  Provide guidance and direction to defuse the situation or incident  Interview employee for initial risk assessment

AD HOC RESOURCES 3 – 18  Supervisor/Manager (at incident site)  Union & Management Organization Leaders  Security Control Officer  Diversity Development Specialist  EEO, Alternative Dispute Resolution (ADR) Specialist  Manager, Safety and Health  Manager, Injury Compensation  Human Resources Generalist Principal  Others as deemed necessary

AD HOC RESOURCES 3 – 19 Supervisor/Manager (at incident site):  Assist in managing the incident site  Assist in security determinations  Submit work performance history of the threatener to the TAT  Prepare brief summary of incident or situation for the TAT  Consult with Labor Relations regarding administrative and disciplinary actions

AD HOC RESOURCES 3 – 20 Supervisor/Manager (at incident site): Each case that is scheduled for review at a TAT meeting should have an update (written or communicated to a TAT member) from a member of management from the employee’s work site for discussion. When appropriate or feasible, teams are encouraged to have a management representative from the site in attendance. Each TAT should foster an environment of involvement and direct communication of individual cases with the management of the worksite.

AD HOC RESOURCES 3 – 21 Manager Safety and Health:  Review safety/accident profile  Communicate relevant information  Prepare brief summary of record for the TAT Human Resources Generalist Principal:  Reviewing an employee’s Official Personnel File (OPF) and preparing summary for TAT  Communicate relevant information

AD HOC RESOURCES 3 – 22 Manager, Injury Compensation:  Review injury compensation files of employee  Note whether any OWCP claim has been controverted based upon medical documentation  Note whether any OWCP claim has been accepted or rejected  Communicate relevant information  Prepare brief summary of record for the Threat Assessment Team

OTHER RESOURCES 3 – 23 Worksite Intervention Team Members:  Utilized to gather additional information from people involved in the alleged threat  Conduct analysis of VOE data  Conduct analysis of other climate indicators (i.e. EEOC, GATS, OWCP)

WORKSITE INTERVENTION TEAM MEMBERS 3 – 24 Proactive Work Environment Strategies:  Develop and implement proactive strategies to address work climate concerns  Involvement with local work improvement teams  Involved in training initiatives focused on climate improvement

WORKSITE INTERVENTION TEAM MEMBERS 3 – 25 Proactive Work Environment Strategies:  Individualized coaching and mentoring  Facilitation of labor/management meetings  Continued monitoring, assessment, and follow-up of work environment progress

YOU HAVE COMPLETED MODULE 3 3 – 26 Composition & Roles