A Visit from HUD City of Davenport, Iowa
Where is Davenport, Iowa? QUICK FACTS Population of 100,000+ on the shore of the Mississippi River Largest city within the Quad Cities, a metro region of almost 400,000 people Part of HUD Region VII 5 th largest of 14 entitlements
Preparing for Field Office “visit” a.k.a. HUD is coming, HUD is coming Could begin with a phone call Follow-up with a letter Verify programs/areas/functions to be reviewed. Determine if any tours/site visits
Logistics – most important Dedicated work space Names, numbers, and program area of staff Parking options List of restaurants
Pre-visit work Determine which exhibits HUD will use Web address handbook.cfm handbook.cfm File for each exhibit - complete the checklist - include copy of support documentation Check program files for completeness and order
Entrance Conference Assure appropriate staff present Provide staff list – and office location Access to copier – per your city protocol Housekeeping items
During the visit Be a good “host” Be available Consider lunching At the end of the day, stop and say good-bye
During the visit con’t. Why keep communicating ? address issues as they arise provide clarification/explanation avert findings identify mutually acceptable solutions
Closing Conference It “aint” over until it’s over Again, assure appropriate staff is present HUD reviews what they did, what they found or didn’t find… No surprises, HUD will again identify any findings or concerns Clarify with HUD rep what is needed to address/close any issues
It’s over – Celebrate!