1311A.5 Club Leadership Training Session Achieving Success As Secretary
What do have these people in common? Thomas Jefferson James Monroe Chuck Hagel Kofi Annan Stalin Barbara Walters Joan Rivers Moneypenny
They were all at one point: sec·re·tar·y / ˈ sekri ˌ terē derived from the Latin word secernere, "to distinguish“ An official of a society or other organization who conducts its correspondence and keeps its records.
Duties Outside the Club Meeting At the Club Meetings
Maintain an accurate membership roster Give roster to the treasurer to submit with dues Submit club officer list to World Headquarters Handle general club correspondence Keep club files Attend club executive committee meetings Arrange for a replacement Prepare your successor for office 2 Outside the Club Meeting
Record and read meeting minutes Greet members and guests 4 At the Club Meeting
Tips and tricks
Use a template Club name, date, type of meeting (club or executive committee), attendees, motion, action items Ensure that your notes are clear to everyone Transcribe minutes as soon as possible Publish them!!! 10 Record Meeting Minutes
Club dues Initiation fee Club name Meeting day Frequency of executive committee meetings 13 Maintain Files Amending Club Bylaws
A responsibility and a privilege 14