Civil Air Patrol Command Council Meeting 1-2 March 2013 Arlington, VA

ORMS Update Mr. Schneider & Col Phelka

2 March 2013

IT’S ALL ABOUT ACCOUNTABILITY IT’S ALL ABOUT ACCOUNTABILITY Track from acquisition through disposal Track from acquisition through disposal Managing lost, stolen or damaged property Managing lost, stolen or damaged property Report of survey – Assess YES NO Report of survey – Assess YES NO

 Aircraft$120 Million  Vehicles$ 20 Million  Computers$ 3 Million  Other Property$ 25 Million

 Transfer  Assignment  Issue  Inventory  Retirement  Combined two databases CATS & CEMS  Permissions based  Five primary functions of property control

– ORMS Objectives  Improve accountability at all levels  Increase accessibility by members  Improve recordkeeping  Reduce paperwork  Automate depreciation calculation  Incorporate ROS and assessments  Reduce inspection findings

– ORMS Objectives  Automate key processes  Implement CAP’s property management and accountability policy  Incorporate guidance from OMB Circulars, DoDGARS, and Cooperative Agreement  Include input from NHQ, CAP-USAF, volunteer advisors and field units  Clear up report of survey backlog

 We have achieved the original goals  Improvement observed in audits and inspections  Inventories more accurate and on time  Almost paperless  ROS process improved….but we have work yet to do  Overall improved accountability of CAP property

 Eliminate issues with transferring kits  Streamline transfer of aircraft and vehicles with property assigned  Add a real property module that will also accommodate contributed facilities  Removes state director step in ROS process  Eliminate low value expendable property  Provide more authority for the wings

 Eliminate duplication in audit requirement  Establish a single inventory and eliminate the duplication of effort  Permit FM to make adjustments to acquisition cost  Reduce the workload of two separate inventories  May involve inventory date change  Simplify reports of survey (ROS)  Improve ROS documentation and flow  Make it easier to return found property to inventory

 Allow wing commander to dispose of donated, corporate-funded and state funded property  Add a module that would permit tracking of expendable property  Enhanced maintenance feature that will capture date of preventive maintenance and next due  Better tracking and search functions for avionics and other assets assigned to aircraft

 As of yesterday we were 87% complete  754 units and 5740 items remain WingDate Completed Utah12 Jan Massachusetts16 Jan Puerto Rico16 Jan Montana27 Jan Minnesota29 Jan Kansas30 Jan Idaho31 Jan California8 Feb Iowa23 Feb Delaware26 Feb