ACF RISK MANAGEMENT POLICIES General Induction Course

The Policies: “Risk Management Program” ACF Policy on Anti- Bribery, Corruption and Abuse of Power (ACF International) ACF-USA Whistleblower Policy ACF-USA General Complaints - Policy and Procedures ACF Child Protection Policy (ACF International) ACF-USA Workplace Harassment ACF-USA Conflict of Interest Policy

In Groups  Summarize the key points of the policy?  As an employee of ACF, what can you do to ensure the policy is respected at the workplace?  Do you have any questions or concerns regarding this policy in the workplace?  30 minutes preparation  7 minutes presentation

How to report???  All policies except whistleblower follow the steps outline in the general complaints policy! Supervisor Mission HR Informal Country Director Formal Follow whistleblower procedure If nothing happens…

Key Points: Workplace Harassment Harassment Policy Consequences Training Referral to Counseling Disciplinary actions Suspension without pay Termination of employment On the basis of:RaceColorReligionGenderAgeDisabilityNationality

Key Points: Child Protection Core values and principles of ACF in working with children  Strive to understand and respect children within the local context in which they live.  All types of child abuse or exploitation are unacceptable.  All children regardless of gender, disability, ethnicity, social background, religious belief, or political view are equal.  All ACF staff will endorse an environment of respect and trust with children recognizing them as individuals in their own right.  All concerns and allegations of child abuse will be taken seriously by all ACF staff and responded to appropriately.  All relevant concerns expressed by children will be taken seriously by ACF staff.  ACF will work in partnership with parents / caregivers, other organizations and professionals to ensure the safety of children.

Key Points: Conflict of Interest  Duty to disclose  Discuss with your supervisor a potential conflict of interest that you may have. There is NO PENALTY for disclosing a potential conflict of interest – it is simply a precaution to make sure all our activities are conducted openly and fairly.  Disclosing is something we should always do. NOT disclosing is a violation of this policy. If my brother gets the job it will be good for me! I’ll tell ACF that he is the best guy for the job!!!

Key Points: Whistleblower  A “Whistleblower” is an employee OR EXTERNAL PARTY who informs the appropriate manager about an activity which that person believes to be illegal or contrary to ACF-USA standards for ethical conduct.

Key Points: Whistleblower Examples of actions that should be reported  Forging or altering documents, including financial reports or computer files;  Taking a bribe from suppliers  Stealing money or supplies from ACF  An unaddressed conflict of interest  Authorizing or receiving compensation for goods not received or services not performed;  Falsifying documents (including beneficiary lists)  Abusing power (sexual harassment or abuse of a beneficiary) that is not being properly addressed as required under the related policies.

Procedures for reporting suspected violations ACF-USA -> report is sent to Country Director, and if there is no action, then to HQ

Umbrella Policy: Anti-Bribery, Corruption and Abuse of Power Reflected in:  Schedule B ACF Charter  Schedule C Code of Conduct  Schedule E Conflict of Interest  Schedule F Anti- Corruption and Bribery  ACF Good Business Regulations Includes:  Fraud  Money laundering  Extortion  Facilitation payments  Embezzlement  Nepotism  Political contributions  Abuse of power  Child protection issues