Business English Letter Task5.4 Shipment

Business English Letter Contents 1. Aims and Requirements 2. Teaching tasks 3. Useful sentences & Homework

Business English Letter Aims and Requirements In this chapter, students are required to grasp as follows: 1. Know some basic knowledge about shipment 2. Know how to talk about shipment orally and discuss matter regarding shipment by letter 3.Master some negotiation strategies. 4.Grasp some words, expressions and typical sentences on this topic.

Business English Letter Teaching tasks Task 1. Learn some basic knowledge about shipmentTask 1. Learn some basic knowledge about shipment Task 2 Learn some dialogues and letters about shipmentTask 2 Learn some dialogues and letters about shipment Task 3 Learn some negotiation strategies. Task 4 Useful words, expressions and sentences Task 5 Practice

Business English Letter Task 1. Learn some basic knowledge about shipment Shipment of a contract is most important covering the following contents: Mode of transportation 运输方式 Time of Shipment 装运时间 Place of shipment and place of destination 装运 地和目的地 Partial shipment and transshipment 零运和转船 Shipping advice 装运通知 Shipping documents 装运单据

Business English Letter Mode of Transportation 运输方式 There are many modes of transportation in international trade. For example, ocean transportation, road transportation, railway transportation, air transportation, combined transportation, parcel post transportation, pipe- line transportation, inland water transportation and land bridge transportation. Among of which, ocean transportation is the most important mode at present.

Business English Letter Task 2 Learn some letters about shipment Mode of Transportation Dear Mr. Zhang, On reference to our order No.G0710 for Chinese fresh garlic, we wish to remind you of refrigerated container transportation. Temperature is too high during July and August. We are afraid of a quality problem if we use ordinary container. Furthermore, the package of cartons should have some holes for air through. Wish you quick the steps for our contract to catch a rich selling season. Waiting for your quick response.B.rgds.Sang Lee

Business English Letter Writing skills Commodity related Shipment requirement Reasons for requirement Waiting for confirmation Contact information

Business English Letter Specimen Letter Date of Delivery Dear Zhang, How are you today? Fresh garlic in our market is in a best selling season now. Could you deliver the goods before July the 20th? Punctual shipment is of utmost importance. Please prepare the goods as soon as possible for an early shipment. We are informed by the shipping company that S.S. “Victory” is due to sail from Qingdao to Pusan on or about July 20th. If possible please try your best to ship by that steamer. We will open a confirmed irrevocable L/C and we will make a regular order with larger quantities if we have our first successful cooperation. B.RgdsSang Lee

Business English Letter Writing skills Urgent need for the products Clear date of shipment Reason for quick shipment Appoint vessels Attractive points to the seller Waiting for confirmation Contact information

Business English Letter Specimen Letter Hoping to Allow Partial Shipment Dear Mr. Sang Lee, On reference to your ordered 500MT fresh garlic with shipment requirement before July 20th, we think it is difficult for us to prepare the whole goods in so early time. We suggest partial shipment 250MT on July 15th and 250MT on Early August respectively. Your acceptance and cooperation is highly appreciated. Best Regards Starter ZhangAQ Garlic and Ginger Plaza

Business English Letter Writing skills Commodity information Reasons for partial shipment Suggestions Thanks and wishes Waiting for confirmation Contact information

Business English Letter Task 3 Learn some negotiation strategies. Work Procedure of Export Sea Transportation Based on CIF and CFR 1. Check the shipment terms in a contract 2. Goods preparation and inspection application 3. Booking space 4. Insurance 5. The cargo collected to the port 6. Custom declaration 7. Loading Work 8. Replace the B/L 9. Documentation and exchange settlement

Business English Letter Task 4 Useful words, expressions and sentences Words and expressions Bill of Lading (B/L); 提单 Commercial Invoice; 商业发票 Certificate of Quality; 质量证 Certificate of Quantity; 重量证 Insurance Policy; 保险单 Certificate of Origin; 产地证 Packing List; 包装单 Shipping Advice; 装运通知单 YAS: Yard Surcharges 码头附加费 ; EPS: Equipment Position Surcharges 设备位置附加费 ; DDC: Destination Delivery Charges 目的港交货费 ; PSS: Peak Season Surcharge 旺季附加费 ; PCS: Port Congestion Surcharge 港口拥挤附加费 ; DOC: Document Charges 文件费

Business English Letter Sentences Please ship the above-mentioned goods per s.s. “Dongfeng” by 10 May. In order to eliminate possible future troubles, we would like to make clear in advance our shipping requirement as follows: We shall appreciate it if you will effect shipment as soon as possible, thus enabling our buyers to catch the brisk demand at the start of the season. We trust you will see to it that the order is shipped within the stipulated time, as any delay would cause us no little inconvenience. The cargo was shipped from N.Y. on the Steamer “Yangtse”, John Hopkins, Captain, as per documents attached. Tankers are usually oil carriers, and are like bulk carriers which transport bulk consignments such as grain, wheat and ores. Lighters are used for taking goods from a port out to a ship, or vice versa.

Business English Letter Task 5 Practice Oral Practice. Make a dialogue according to the following situations and requirements You are exporting Chinese garlic in July. The buyer asks for a refrigerated container shipment. Now you are getting some information from a shipping company. Make a dialogue to talk about container service.

Business English Letter Writing practice: Write a letter according to the following requirements 为了满足客户要求，尽早安排货物装运是很重 要的。买方建议使用 Cosco 公司的货轮，主要因为 该公司可提供来往于中国与德国之间的最短时间的 货轮。买方订单第 897 号由 “Flying Dragon” 货轮装 运，该轮于 2007 年 8 月 20 日由汉堡起航， 2007 年 9 月 30 日抵达厦门。

Business English Letter The End Thank you!