Welcome to the 44 th Annual General Meeting

Call to Order

Agenda Items from the Floor College of Occupational Therapists of Manitoba

Approval of the Agenda

Approval of “Rules of the Meeting of the College”

Appointment of Two Scrutineers

Approval of the AGM Minutes of October 21, 2014

Business Arising from the Minutes

Chairperson’s Remarks

Strategic Directions Governance Registration Continuing Competence Investigation/Inquiry RHPA

Treasurer’s Report

Financial Statements of THE COLLEGE OF OCCUPATIONAL THERAPISTS OF MANITOBA May 31, 2015

Deloitte LLP Suite 2300, 360 Main Street Winnipeg MB R3C 3Z3 INDEPENDENT AUDITOR’S REPORT To the Members of The College of Occupational Therapists of Manitoba We have audited the accompanying financial statements of The College of Occupational Therapists of Manitoba, which comprise the statements of financial position as at May 31, 2015 and the statements of operations, changes in net assets and cash flows for the year then ended and the notes to the financial statements.

Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with Canadian generally accepted accounting principles, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor’s Responsibility Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement.

Auditor’s Responsibility continued… An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion.

Opinion In our opinion, the financial statements present fairly, in all material respects, the financial position of The College of Occupational Therapists of Manitoba as at May 31, 2015 and the results of its operations and its cash flows for the year then ended in accordance with Canadian accounting standards for not-for-profit organizations. Chartered Accountants August 25, 2015

THE COLLEGE OF OCCUPATIONAL THERAPISTS OF MANITOBA Statement of Operations Year Ended May 31, 2015 REVENUE Registration and license fees$ 336,301$ 329,457 Other registration income20550 Investment income7,2296,668 Other income 200 2,000 Expense recoveries – rent900 Expense recoveries – phone444 Expense recoveries – administration9,4407,528 Expense recoveries – supplies300- Expense recoveries – salary2,4022, ,236349,

Amortization-92 Association dues1,3291,569 Council expenses and meetings12,2439,359 Casual labour-410 Continuing competence22,33325,402 Insurance3,0582,404 Maintenance-158 Miscellaneous1,5021,859 Printing2,9673, THE COLLEGE OF OCCUPATIONAL THERAPISTS OF MANITOBA Statement of Operations Year Ended May 31, 2015 EXPENSES

Professional fees23,85013,008 Professional fees - Legal37,25156,229 Rent15,54913,860 Service charges Supplies2,7031,461 Support to National Equivalency Project9,000- Telephone and postage12,58511,358 Wages and benefits180,326167, ,248308,200 EXCESS OF REVENUE OVER EXPENSES$ 31,988$ 41,663 THE COLLEGE OF OCCUPATIONAL THERAPISTS OF MANITOBA Statement of Operations Year Ended May 31,

2015 Unrestricted Internally Restricted Total Balance, Beginning of Year $ 16,000$ 151,441$ 167,441 Excess of Revenue over Expenses 31,988 - Internal Restrictions (Note 5) ( 31,988) 31,988 - Balance, End of Year $ 16,000$ 183,429$ 199,429 THE COLLEGE OF OCCUPATIONAL THERAPISTS OF MANITOBA Statement of Changes in Net Assets Year Ended May 31, 2015

2014 Unrestricted Internally Restricted Total Balance, Beginning of Year $ 16,000$ 109,778$ 125,778 Excess of Revenue over Expenses 41,663 - Transfer From Restricted Fund (Note 5) 28,097 (28,097) - I nternal Restrictions (Note 5) (69,760)69,760 Balance, End of Year $ 16,000$ 151,441$ 167,441 THE COLLEGE OF OCCUPATIONAL THERAPISTS OF MANITOBA Statement of Changes in Net Assets Year Ended May 31, 2015

ASSETS CURRENT Cash$ 161,694$ 130,571 Short-term investments (Note 3) 66,46864,560 Accounts receivable6,8382,614 Prepaid expenses1,3342,523 $ 236,334$ 200,268 THE COLLEGE OF OCCUPATIONAL THERAPISTS OF MANITOBA Statement of Financial Position May 31, 2015

LIABILITIES CURRENT Accounts payable$ 36,905$ 32,827 COMMITMENT (Note 6) NET ASSETS Unrestricted16,000 Internally restricted183,429151, ,429167,441 $ 236,334$ 200,268 THE COLLEGE OF OCCUPATIONAL THERAPISTS OF MANITOBA Statement of Financial Position May 31, 2015

OPERATING ACTIVITIES Excess of revenue over expenses Item not affecting cash: $ 31,988$ 41,663 Amortization- 92 Changes in non-cash operating working capital items: 31,98841,755 Accounts receivable (4,224)2,560 Prepaid expenses1,189(653) Accounts payable4,078(11,439) 33,03132,223 THE COLLEGE OF OCCUPATIONAL THERAPISTS OF MANITOBA Statement of Cash Flows Year Ended May 31, 2015

INVESTING ACTIVITIES (Increase) decrease in short-term investments (1,908)90,864 NET INCREASE IN CASH POSITION CASH POSITION, BEGINNING OF YEAR CASH POSITION, END OF YEAR 31, ,571 $ 161, ,087 7,484 $ 130,571 THE COLLEGE OF OCCUPATIONAL THERAPISTS OF MANITOBA Statement of Cash Flows Year Ended May 31, 2015

College of Occupational Therapists of Manitoba Questions about the Audit?

Statement of Operations A comparison of revenue and expenses to budget

Actual Jun 1/14 - May 31/15 Budget Jun 1/14 - May 31/15 Registered OTs Annual Registration Fees (Practising & Non Practising) 706 $475/ $475/190 Levy$40/16 REVENUE Member Fees Other Registration Income Investment Income Other Revenue IT Levy $309, , ,560 $298, , , /2015 STATEMENT OF OPERATIONS

Actual Jun 1/14 - May 31/15 Budget Jun 1/14 - May 31/15 REVENUE Recovered Expense (rent) Recovered Expense (phone) Recovered Expense (supplies) Recovered Expense (wages) Recovered Expense (wages - contract) $ ,440 2,402 $ ,000 2,436 TOTAL REVENUE$ 357,236$335, /2015 STATEMENT OF OPERATIONS

EXPENSES Miscellaneous Council & Committee Expenses Executive Director Meeting Expenses CC Program Development Education/Training Projects Association Dues Membership Refunds $ 256 9,279 2,964 22, ,000 1,330 0 $ 25 6,500 4,125 25,000 2,100 2,000 1,700 2,500 Actual Jun 1/14-May 31/15 Budget Jun 1/14-May 31/ /2015 STATEMENT OF OPERATIONS

EXPENSES Office: Courier/Fax/Post/Phone Office: Supplies Office: Copying/Printing Office: Technology Upgrades & Maintenance Office: Maintenance Office: Depreciation Expense (Furniture) Office: Depreciation Expense (Computer ) Casual Office Support $ 12,585 2,703 2,967 1,245 0 $ 12,600 3,000 3,500 3, ,200 Actual Jun 1/14-May 31/15 Budget Jun 1/14-May 31/ /2015 STATEMENT OF OPERATIONS

EXPENSES Insurance Rent Bank Charges Professional Fees Professional – Legal Wages/Salary/Wages & Benefits/Source Deductions Transfer to Reserve Fund Integrated Technology Solution TOTAL EXPENSES NET INCOME/NET LOSS $ 3,058 15, ,850 37, ,762 54,564 26,656 5,332 $ 357,236 $ 0 $3,500 15, ,000 28, ,254 50,471 25,000 6,853 $ 335,174 $ /2015 STATEMENT OF OPERATIONS Actual Jun 1/14-May 31/15 Budget Jun 1/14-May 31/15

Questions about the Statement of Operations?

Budget - including a comparison to the Budget

College of Occupational Therapists of Manitoba At the end of this section, you will be asked to vote on the Budget.

Projected Jun 1/15 - May 31/16 Budget Jun 1/14 - May 31/15 Annual Registration Fees (Practising & Non Practising) $485/190$475/190 Levy$40/16 REVENUE Member Fees Other Registration Income Investment Income Other Revenue Discipline Levy Income $ 316, , ,000 $298, , , /2015 BUDGET COMPARATIVE

Projected Jun 1/15 - May 31/16 Budget Jun 1/14 - May 31/15 REVENUE Recovered Expense (wages - contact) Recovered Expense (wages - anticipated) Recovered Expense (rent) Recovered Expense (phone) Recovered Expense (supplies) $ 2,436 6, $2,436 6, TOTAL REVENUE$ 354,549$335, /2015 BUDGET COMPARATIVE

EXPENSES Miscellaneous Council & Committee Expenses Executive Director Meeting Expenses CC Program Development Education/Training Projects Association Dues Membership Refunds $ 25 6,500 6,125 25,000 2,100 6,000 1,700 2,500 $ 25 6,500 4,125 25,000 2,100 2,000 1,700 2,500 Projected Jun 1/15-May 31/16 Budget Jun 1/14-May 31/ /2015 BUDGET COMPARATIVE

EXPENSES Office: Courier/Fax/Post/Phone Office: Supplies Office: Copying/Printing Office: Technology Upgrades & Maintenance Office: Maintenance Office: Depreciation Expense (Computer ) Casual Office Support $ 12,600 3,000 3,500 3, ,200 $ 12,600 3,000 3,500 3, ,200 Projected Jun 1/15-May 31/16 Budget Jun 1/14-May 31/ /2015 BUDGET COMPARATVE

EXPENSES Insurance Rent Bank Charges Professional Fees Professional – Legal Wages/Salary/Wages & Benefits/Source Deductions Transfer to Reserve Fund Integrated Technology Solution TOTAL EXPENSES NET INCOME/NET LOSS $ 3,500 15, ,000 28, ,763 26,000 8,415 $ 347,774 $ 6,775 $3,500 15, ,000 28, ,725 25,000 6,853 $ 335,174 $ /2015 BUDGET COMPARATIVE Projected Jun 1/15-May 31/16 Budget Jun 1/14-May 31/15

Questions prior to the motion about any items in the Treasurer’s Report?

Motion to Approve the Projected Budget

Conversation about Annual Report

Report of the Nominations Coordinator

Election of the Council Members

Election of the Nominations Coordinator

Appointment of the Auditor

New Business – Formal Presentation

Certificates of Appreciation

Adjournment

COTM General Meeting

Call to Order

Appointment of Two Scrutineers

Revisions to the COTM By-laws

Motion: To rescind the COTM By-laws (2012) and accept the COTM By-laws (2015) as amended.

Adjournment